[Athen] Alt Text Repository Software

[Shuttlesworth, Rachel]

Several people expressed interest in the steps for Blackboard admins and ODS staff, as mentioned below. These will likely only apply to schools that license Blackboard Learn AND Community. Here you go:

Blackboard Admin steps:


1.     Login as admin to Blackboard Learn.

2.     Click on Content Collection in top menu bar.

3.     Click on Institution Content in left-hand menu.

4.     Click on Create Folder in black tool bar.

5.     Enter folder name: Office of Disability Services and Submit.

6.     Click on the Hand icon under Permissions. It should indicate that all users with system accounts have read permission. This is correct.

7.     Click Select Specific Users to add staff and generic alt-text account as folder managers.

8.     Enter the usernames separated by commas.

9.     Check all four permissions: Read, Write, Manage, Remove.

10. Choose Overwrite to push to all child folders that are created.

11. Click Submit.


Steps to be performed by ODS to add folders for individual students:

1.     Login with Blackboard Learn with alt-text username or your username if you are a folder manager.

2.     Click on Content Collection in top menu bar.

3.     Click on Institution Content in left-hand menu.

4.     Click on folder called ODS.

5.     Click on Create Folder in black tool bar.

6.     Enter the folder name for a particular student.

7.     Choose Create and Customize. If desired, turn on Tracking under Option #6.

8.     Click Submit.

9.     Click on the Hand icon under Permissions. By default, it will indicate that all users have read permission. Check the box next to this permission and choose Delete.

10. Click Select Specific Users to add individual student.

11. Enter the username for the student.

12. Check one permission: Read.

13. Choose Overwrite to push to all child folders that are created.

14. Click Submit.

15. Add the etext files to the student’s folder.

If ODS needs to give other staff members permission to add folders and files to the ODS Content Collection area, follow these steps.


1.     Login with username and password at  to Blackboard Learn.

2.     Click on Content Collection in top menu bar.

3.     Click on Institution Content in left-hand menu.

4.     Locate the folder called Office of Disability Services.

5.     Click on the Hand icon under Permissions. It should indicate that all users with system accounts have read permission. This is correct.

6.     Click Select Specific Users to add ODS staff as folder managers.

7.     Enter the usernames separated by commas.

8.     Check all four permissions: Read, Write, Manage, Remove.

9.     Choose Overwrite to push to all child folders that are created.

10. Click Submit.

Rachel

Dr. Rachel S. Thompson
Director, Emerging Technology and Accessibility
Center for Instructional Technology
University of Alabama
http://accessibility.ua.edu

May 12-13, 2014 | UA System Scholars Institute |  http://scholarsinstitute.ua.edu



From: <Shuttlesworth>, Rachel Thompson <rsthompson2 at ua.edu<mailto:rsthompson2 at ua.edu>>
Date: Thursday, April 10, 2014 at 9:11 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Alt Text Repository Software

We use the Content Collection in Blackboard Learn; our students are already in Blackboard frequently. Our area (Center for Instructional Technology) created an alt-text account for our Office of Disability Services staff. We made the folder visible to everyone on our campus, but when files are uploaded by ODS, they are shared with the individual student only. This allows ODS to remove access when no longer needed and gives some tracking showing if the files have been accessed. If anyone wants more info or wants steps to give your Blackboard admin, let me know.

Rachel

Dr. Rachel S. Thompson
Director, Emerging Technology and Accessibility
Center for Instructional Technology
University of Alabama
http://accessibility.ua.edu

May 12-13, 2014 | UA System Scholars Institute |  http://scholarsinstitute.ua.edu



From: Robert Espero <roberte at uci.edu<mailto:roberte at uci.edu>>
Reply-To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Date: Wednesday, April 9, 2014 at 2:34 PM
To: 'Access Technology Higher Education Network' <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Alt Text Repository Software

Dropbox has been useful for us..

Robert Espero
UD & Technology Manager
UC Irvine
Disability Services Center

From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] On Behalf Of Hamman, Melanie
Sent: Wednesday, April 9, 2014 12:11 PM
To: athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>
Subject: [Athen] Alt Text Repository Software

I am asking people that provide Alternative Text Services do you use a secured repository to house your electronic  books for the students to get their book remotely?  If so  , what software are you using to support that service.
Thank you,
Melanie Morel
Adaptive Technology Specialist
Access Center & Testing Services
Metro State University of Denver
Plaza Suite 122