[Athen] Accessible PowerPoint Slides

[Heidi Scher]

Thanks so much for your helpful info, Karen!

Kind regards,
Heidi

+++++++++++++++
Heidi Scher, M.S., CRC
Associate Director
Center for Educational Access
University of Arkansas
ARKU 209
Fayetteville, AR 72701
479.575.3104
479.575.7445 fax
479.575.3646 tdd
+++++++++++++++

On Thu, Jun 4, 2015 at 12:13 PM, Karlen Communications <
info at karlencommunications.com> wrote:


> Hi Everyone:

>

>

>

> I sent this to Howard who suggested that I should share this with the list.

>

>

>

> Note to Karen S: Thank you for letting me know that the Outline view is

> often accessed in PowerPoint instead of the normal slide layout view. Makes

> sense and another reason to use the Text and Content placeholders on slides

> as they will always appear in the Outline view.

>

>

>

> The problem with using Text Boxes arises when the slides are sent as a

> slide show or need to be put into Braille or large print and we use the

> Outline view to do this because it is faster….if we create the slides

> correctly.

>

>

>

> You will spend as much time copying and pasting the content to the

> background as you will copying and pasting them into the Outline version of

> the presentation. (F12, Save as Outline)

>

>

>

> What I am doing as a best practice is to create the Word document

> (Outline) at the same time I am remediating the slides for accessibility.

> This gives me both versions of the presentation at the time of the

> presentation and clients can archive both versions. It also saves them work

> because most don’t understand how to set up a well-structured Word document

> for Braille or large print.

>

>

>

> You Save the presentation as an Outline, remove the formatting in the Word

> document/RTF (Ctrl + A then Alt + H, E to erase formatting), add the

> correct structure in Word using Styles, then begin remediating the horrid

> content/layout on slides using the Word document as a sandbox/final resting

> place for complete content. When you are finished, you have two accessible

> documents…well, the PowerPoint may not be able to be fully accessible due

> to its format type, you have the Word outline document to support it.

>

>

>

> Since I have to copy the information out of horribly created text

> box-based slides anyway, might as well put it to good use.

>

>

>

> My first “option” if these are your slides, is to use a default text or

> content placeholder, remove the bullets and numbering and then resize it

> for what you want. This is easy to do and I would even suggest creating a

> slide layout of one or two of these so you can access them easily from the

> Home Ribbon, Insert Slide.

>

>

>

> There is a document on the Karlen Communications website on Adding

> Accessible Placeholders to PowerPoint:

>

> http://www.karlencommunications.com/handouts.html

>

>

>

> I’ve just added a sample no design PowerPoint presentation with some

> custom slide layouts that you can copy into existing presentations and use.

> I wasn’t sure if I could attach it to this post. The document is called

> Accessible Slide Templates and is on the Handouts page as well. I tested it

> and keep getting an error message when I choose to open the file…eventually

> it goes away if you click OK a few times…maybe try saving it instead of

> opening it. Am working on a solution. Let me know if you have problems and

> I’ll send it to you directly.

>

>

>

> Cheers, Karen

>

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>

>

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