[Athen] proper heading structure in PDF

Chagnon | PubCom chagnon at pubcom.com
Tue Feb 14 05:22:28 PST 2017

Yes, use the Heading 1 style rather than the Title style in MS Word.

The majority of styles in Word’s default Styles panel shouldn’t be used unless you’re willing to accept <P> tags in the exported PDF. There are only a handful of Word styles that are recognized by the Acrobat conversion utility (PDF Maker) and covert to the correct accessibility tags in the PDF. If you manually format text or use an unrecognized style, PDF Maker doesn’t know how to tag the content and gives it a <P> tag instead.

You can quickly find and replace one style with another by using Word’s Find Replace utility. Instead of typing text in the fields, use the lower buttons in the dialog box to select the Title style and replace it with the Heading 1 style.

If you would like to keep the same appearance, then make sure you adjust the Heading 1 style to match the appearance of Title before you do the find/change.

--Bevi Chagnon

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Bevi Chagnon | <http://www.pubcom.com/> www.PubCom.com

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From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] On Behalf Of Howard Kramer
Sent: Monday, February 13, 2017 4:56 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] proper heading structure in PDF

That would mean not using the title tag in Word, correct?


On Mon, Feb 13, 2017 at 2:12 PM, Karlen Communications <info at karlencommunications.com <mailto:info at karlencommunications.com> > wrote:

PDF/UA – 1 says that the first heading in a document is <H1>.

Cheers, Karen

From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu <mailto:athen-list-bounces at mailman13.u.washington.edu> ] On Behalf Of Howard Kramer
Sent: February 13, 2017 3:55 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu <mailto:athen-list at u.washington.edu> >
Subject: [Athen] proper heading structure in PDF

I noticed that when I convert a Word document stylized with a title and a heading structure that begins with H2 I receive a nested heading error from the Adobe accessibility checker. So I could change the title to a heading 1 or change the heading 2s to heading 1s to avoid the error. What's considered the best practice on this?




Howard Kramer

Conference Coordinator

Accessing Higher Ground

303-492-8672 <tel:(303)%20492-8672>

cell: 720-351-8668 <tel:(720)%20351-8668>

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