[Athen] Alt text for instructions with screenshots

[Karlen Communications]

Christine:

 

Are you looking for keyboard commands for the web apps or the desktop apps?
There are keyboard commands for the web apps.

 

Keyboard shortcuts for Outlook on the web:
https://support.office.com/en-us/article/Keyboard-shortcuts-in-Outlook-on-th
e-web-63df572e-1078-4562-b45e-b93e07a76ffb

 

Keyboard shortcuts for Word web app:
https://support.office.com/en-us/article/Keyboard-shortcuts-in-Word-Web-App-
2554E572-59C4-4406-BC4D-94A29C9879FB

 

Keyboard shortcuts for PowerPoint online:
https://support.office.com/en-us/article/Keyboard-shortcuts-in-PowerPoint-On
line-FEF9C0EA-51F9-4580-A502-ED2736241A07

 

Keyboard shortcuts for Excel online:
https://support.office.com/en-us/article/Keyboard-shortcuts-in-Excel-Online-
9271DECA-569E-4AD2-8475-9FF98B8BCCE3

 

Is this what you are trying to find?

 

Cheers, Karen

 

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf
Of Christine Robinson
Sent: Tuesday, September 25, 2018 2:41 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Alt text for instructions with screenshots

 

More about keyboard commands.

 

When providing instructions for navigating desktop apps, I do provide
keyboard commands in addition to "where to click." I almost always prefer
keyboard commands myself.

 

My problem is in providing instructions for Office 365. I don't know,
myself, how to use this online MS Office without a mouse. As I mentioned in
my original email, I've searched on the Microsoft site but haven't succeeded
in finding anything re. using Office 365 features via keyboard commands,
with no additional input device.

 

 

 

 

Christine Robinson | Technical Trainer/Writer | Center for Teaching
Excellence

Georgia Gwinnett College | 1000 University Center Lane| Lawrenceville, GA
30043

 

From: athen-list [mailto:athen-list-bounces at mailman12.u.washington.edu] On
Behalf Of Robert Beach
Sent: Tuesday, September 25, 2018 10:45 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu
<mailto:athen-list at u.washington.edu> >
Subject: Re: [Athen] Alt text for instructions with screenshots

 

Alt text has a purpose which is to give the information provided by the
image. I would not change this. Rather, I would add the keycommands to the
general instructions since people without disabilities may wish to use them
as well. Usually key commands can be more efficient than mousing everything.
This is more in line with universal design.

 

 

Robert Lee Beach

Assistive Technology Specialist

Kansas City Kansas Community College

7250 State Avenue

Kansas City, KS  66112

Phone: 913-288-7671

Email: rbeach at kckcc.edu <mailto:rbeach at kckcc.edu> 

 

From: athen-list <athen-list-bounces at mailman12.u.washington.edu
<mailto:athen-list-bounces at mailman12.u.washington.edu> > On Behalf Of
Christine Robinson
Sent: Tuesday, September 25, 2018 9:20 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu
<mailto:athen-list at u.washington.edu> >
Subject: [Athen] Alt text for instructions with screenshots

 

Hi all -

 

For our campus, I'm tasked with creating instructions for various elements
in Office 365. Obviously, I want to make the instructions accessible - and I
haven't dealt with this kind of thing before.

 

My instructions include steps such as (for example) "In the upper left
corner of the Office 365 window, click the icon for the App Launcher,"
followed by a screenshot with the icon circled.

 

It seems like the alt text should not be a description of the screenshot,
however. I suspect a screen reader user doesn't really care what the icon
looks like. Since alt text is supposed to convey the same information that a
sighted user would obtain from an image, it makes sense to me that the alt
text should offer instructions on how to accomplish the same result using
keyboard commands. 

 

For example, if my text instructions say, "in the upper left corner, click
the icon." perhaps the alt text for the image should say something like,
"Tab to the icon for the App Launcher." ???

 

So my questions for you all are:

1.       Is it correct that, in this case, alt text should provide
instructions on how to navigate to the icon instead of a description of the
image?

2.       Where can I find more instructions re. using Office 365 features
via keyboard commands? I've searched on the Microsoft site but haven't
succeeded in finding anything.

 

Thanks!

 

Christine Robinson | Technical Trainer/Writer | Center for Teaching
Excellence

Georgia Gwinnett College | 1000 University Center Lane| Lawrenceville, GA
30043

 

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