[Athen] Electronic exam storage solutions

Sorensen, Neal B neal.sorensen at mnsu.edu
Thu Apr 4 12:29:48 PDT 2019

Hi Russell,
My office/testing center doesn't store exams outside of our shared e-mail for exam accommodations. Our approach is not very modern, but I believe it is secure as any enterprise e-mail server can be. We are looking at AIM currently, so that would change some of our practices and allow for a different method of electronic delivery.

As far as Google Drive and OneDrive go, they are only as secure as the account they are linked to. I keep Alternate Formats on OneDrive, and create a separate folder to deliver textbooks (because the state-run secure file delivery system I was given is unpredictable and often students can't access their files). With electronic exams, we store them on a USB flashdrive when a computer is required (for Kurzweil or a screen reader usually), and I format the drive after each use. If I need to store an exam for any reason I keep the file on my workstation computer and e-mail to the professor.

With the perceived security of data on "the cloud" I am not so sure it's a better solution than an institution's networked storage. If your Microsoft or Google accounts were compromised (both companies are susceptible to phishing or worse attacks, even with 2FA), a motivated ne'er-do-well could potentially obtain the exams. It would be much more difficult to get them from the networked storage run by your IT department.

Now for your final question: OneDrive allows you to share the folder and choose who has permission to edit (which includes deletion of files). I think that will also limit who can upload and change files, but they should be able to view and download files. Hope all of this helps.

Neal Sorensen
Accessibility Resources
Minnesota State University, Mankato
132 Memorial Library
Mankato, MN 56001

Phone: (507) 389-2825
Fax: (507) 389-1199

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From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Russell Solowoniuk
Sent: Wednesday, April 3, 2019 10:03 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: [Athen] Electronic exam storage solutions

Hi everyone,

What are people using to store electronic exams in? Right now, for students using technology, we have some students writing in computer labs, and some writing in our exam centre. We provide the student with the exam on a USB stick. When students writing in computer labs are finished, we have been placing the electronic copy of the completed exam on a shared Google Drive, and then moving them from there to a secure network drive after the fact.

We are thinking of moving to OneDrive using shared folders, but are not sure how secure OneDrive is. We would like to get away from using USB sticks completely.

Is anyone using OneDrive for exams? If so, how is it working? Is it possible to have a shared folder where completed exams can be placed by anyone, but only deleted by the "owner" of the folder?

Thanks for any suggestions and ideas!


Russell Solowoniuk
AT Educational Assistant, Services to Students with Disabilities
MacEwan University
7-198 D4, 10700-104 Ave.
Edmonton, AB T5J 4S2
E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>
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