[Athen] Editing Books
Robert Spangler
rspangler1 at udayton.edu
Thu Feb 7 08:31:55 PST 2019
Sure, that would be very helpful. Here is what we're doing:
1) I receive the full book from the publisher
2) I provide it to the student workers.
3) They use Adobe Acrobat DC (the reader, not pro) and use Microsoft Print
to PDF to create the chapters from the single PDF. Not all PDFs have
bookmarks, so for the ones that do not I don't know of another way to break
these up.
4) They then right-click each chapter then use the ABBYY option in this
menu to create a searchable PDF, since the print to PDF loses the OCR and
creates inaccessible PDFs.
This has worked for us and no one has complained, but I see that it is not
the best method and would be glad to review your manual.
Thanks everyone for your feedback!
Robert
On Thu, Feb 7, 2019 at 11:11 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
wrote:
> I think I’m confused on how you are doing this?
>
>
>
> Using Adobe Acrobat Professional, you should be EXTRACTING if you are
> breaking into chapters. NOT printing.
>
>
>
> I’m not sure why you’re even using Abbyy as part of this process, unless
> you are extracting to Word to do further editing, which you would need to
> do if the PDF was not accessible or text-based, or if you are creating Word
> files for a blind student using a screen reader. Or, if you are scanning to
> PDF, then you have a (likely) inaccessible PDF so you are creating a Word
> file that is accessible.
>
>
>
> Maybe I’m missing something? But it sounds like you are making a massive
> amount of work for yourself when this is really pretty simple. We turn
> around book files from publishers to students in about 10 minutes, 20 if
> it’s big or needs cropped. Usually the files we are getting from a
> publisher are ready to be used by students using Kurzweil or R&W.
>
>
>
> Can I send you my alt format production manual? It is a complete rundown
> of our processes for everything from PDFs to Braille output.
>
>
>
> *Susan Kelmer*
>
> *Alternate Format Production Program Manager*
>
> *Disability Services*
>
> *University of Colorado Boulder*
>
> *303-735-4836*
>
>
>
>
>
>
>
>
>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Robert Spangler
> *Sent:* Thursday, February 7, 2019 8:37 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* Re: [Athen] Editing Books
>
>
>
> This is what we are doing because it gives us the opportunity to enter a
> range of page numbers when breaking a book into chapters. For books that
> have bookmarks, we do extract those sections. Is it possible to use ABBYY
> and extract a range of pages from a PDF other than via printing?
>
>
>
>
>
> On Wed, Feb 6, 2019 at 5:09 PM <chagnon at pubcom.com> wrote:
>
> Robert wrote:
>
> /quote … Most of the time we're just using Acrobat to split the book into
> chapters by printing each chapter to a separate PDF then running it through
> ABBYY for OCR. /endquote
>
>
>
> I can’t think of any situation that requires printing to a PDF rather than
> exporting to or saving as a PDF.
>
>
>
> Print-to-PDF utilities are never the best way to make a PDF from any
> software because that method usually doesn’t contain either live text, a
> logical reading order, or tags or anything else needed for digital
> documents. It’s called “print” for a reason: it uses only the data needed
> for a printer, not a digital reading device.
>
>
>
> If your software doesn’t give you the option to either save as or export
> to PDF, then you’re using the wrong software and need to find a more
> appropriate and functional program.
>
>
>
> Rule #1 for accessibility: never ever ever EVER E V E R print to PDF.
>
>
>
> —Bevi Chagnon
>
>
>
> *— — —*
>
> Bevi Chagnon, founder/CEO *|* Bevi at PubCom.com
>
> *— — —*
>
> *PubCom: Technologists for Accessible Design + Publishing*
>
> consulting • training • development • design • sec. 508 services
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> *Upcoming classes* at www.PubCom.com/*classes*
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>
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> – Accessibility Tips at www.PubCom.com/blog
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>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Keith Kolander
> *Sent:* Wednesday, February 6, 2019 11:37 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* Re: [Athen] Editing Books
>
>
>
> There are advantages to both methods:
>
> If the pdf has bookmarks to easily go to chapters or sections, that’s a
> good thing. Plus, you can easily go to an exact page number corresponding
> to the book. (Shift+Ctrl+N brings up a go to page number window also.)
>
> But, size can be a consideration also.
>
> Most of the time I split the pdf into chapters, and add the page numbers
> to the file name.
>
>
>
> Keith Kolander
>
> Adaptive Technology Specialist
>
> St. Charles Community College
>
> Cottleville, MO
>
>
>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Bourbeau, Maureen
> *Sent:* Wednesday, February 06, 2019 9:52 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* Re: [Athen] Editing Books
>
>
>
> *CAUTION:* This email originated from outside of the college. Do not
> click links or open attachments unless you recognize the sender and know
> the content is safe.
>
>
>
> WARNING: The sender of this email could not be validated and may not match
> the person in the "From" field.
>
> Only when they ask!
>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Robert Spangler
> *Sent:* Wednesday, February 06, 2019 10:43 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* Re: [Athen] Editing Books
>
>
>
> *Caution - External Email*
> ------------------------------
>
> Thanks. Also do you guys automatically break every book or just when
> students ask? I am finding that many of my students prefer just having the
> one file to manage.
>
>
>
>
>
> On Wed, Feb 6, 2019 at 10:35 AM Bourbeau, Maureen <
> Maureen.Bourbeau at unh.edu> wrote:
>
> Robert,
>
> If you have Acrobat Pro, you can just use the “extract pages” function to
> break the single book file into chapter files. We do that quite a bit now
> as more books are being provided as a single PDF with 800+ pages and
> sometimes the large file size causes trouble for some students to access on
> their laptops, etc.
>
>
>
> *Maureen Bourbeau*
>
> *Assistive Technology Specialist*
>
> *Student Accessibility Services (SAS)*
>
> 201 Smith Hall, 3 Garrison Avenue
>
> Durham, NH 03824
>
> P: 603.862.2400 | F: 603.862.4043
>
> maureen.bourbeau at unh.edu
>
> www.unh.edu/studentaccessibility
>
>
>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Robert Spangler
> *Sent:* Wednesday, February 06, 2019 9:56 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* Re: [Athen] Editing Books
>
>
>
> *Caution - External Email*
> ------------------------------
>
> Hello, the single full book file is text-based but usually when breaking
> it down into chapters, we do this by going to print -> Microsoft Print to
> PDF, the newly created chapter files need to have OCR applied. This is not
> always the case - I broke out a chapter earlier via this method and OCR had
> already been applied. I am blind myself and using a screen reader, so I am
> able to tell right away if it's readable or not.
>
>
>
> Thanks for the advice; I will look into getting a quote for upgrading
> ABBYY in that case.
>
>
>
> Robert
>
>
>
>
>
> On Wed, Feb 6, 2019 at 9:38 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
> wrote:
>
> Are you saying that you are running OCR on scanned PDF files? Because
> with most of the files coming from publishers these days, running OCR is
> not necessary, as they are already text-based (and usually pretty well
> tagged).
>
>
>
> We are an Omnipage shop here, but even with Abbyy, if you are going this
> route, you need to keep up with the latest versions, which work better and
> faster than the old ones.
>
>
>
> *Susan Kelmer*
>
> *Alternate Format Production Program Manager*
>
> *Disability Services*
>
> *University of Colorado Boulder*
>
> *303-735-4836*
>
>
>
>
>
>
>
> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
> Behalf Of *Robert Spangler
> *Sent:* Wednesday, February 6, 2019 7:16 AM
> *To:* Access Technology Higher Education Network <
> athen-list at u.washington.edu>
> *Subject:* [Athen] Editing Books
>
>
>
> Hello, currently our student workers are using Adobe Acrobat Reader for
> splitting books into chapters and ABBYY for making any necessary edits.
> Most of the time we're just using Acrobat to split the book into chapters
> by printing each chapter to a separate PDF then running it through ABBYY
> for OCR.
>
>
>
> We have an old version of ABBYY, version 11. Would there be any benefits
> to upgrading to the latest version? Obviously it's newer, but are there
> any compelling reasons? Also, is there any reason to use ABBYY instead of
> Adobe Acrobat Pro, which some people in my office are asking for?
>
>
>
> Thanks for your feedback.
>
>
>
> Robert
>
>
>
>
> --
>
> Robert Spangler
> Disability Services Technical Support Specialist
> rspangler1 at udayton.edu
> Office of Learning Resources (OLR) - RL 023
> Ryan C. Harris Learning & Teaching Center (LTC)
> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
> Phone: 937-229-2066
>
> Fax: 937-229-3270
>
> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
>
> Web Site: http://go.udayton.edu/learning
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>
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>
>
> --
>
> Robert Spangler
> Disability Services Technical Support Specialist
> rspangler1 at udayton.edu
> Office of Learning Resources (OLR) - RL 023
> Ryan C. Harris Learning & Teaching Center (LTC)
> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
> Phone: 937-229-2066
>
> Fax: 937-229-3270
>
> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
>
> Web Site: http://go.udayton.edu/learning
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>
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>
>
>
> --
>
> Robert Spangler
> Disability Services Technical Support Specialist
> rspangler1 at udayton.edu
> Office of Learning Resources (OLR) - RL 023
> Ryan C. Harris Learning & Teaching Center (LTC)
> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
> Phone: 937-229-2066
>
> Fax: 937-229-3270
>
> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
>
> Web Site: http://go.udayton.edu/learning
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=DzLFiN96viodOqbYiB0-qX3XLu1d1PGejlsOiCbsYRs&s=Duux5OYgnXmSkGcg8f5hVGTMfX4-42YY8G6w0sRz_iw&e=>
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>
>
>
> --
>
> Robert Spangler
> Disability Services Technical Support Specialist
> rspangler1 at udayton.edu
> Office of Learning Resources (OLR) - RL 023
> Ryan C. Harris Learning & Teaching Center (LTC)
> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
> Phone: 937-229-2066
>
> Fax: 937-229-3270
>
> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
>
> Web Site: http://go.udayton.edu/learning
> _______________________________________________
> athen-list mailing list
> athen-list at mailman12.u.washington.edu
> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>
--
Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066
Fax: 937-229-3270
Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
Web Site: http://go.udayton.edu/learning
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