[Athen] Editing Books

Cassandra Tex clt3 at humboldt.edu
Thu Feb 7 08:49:53 PST 2019


Hi Susan,

Has your manual changed from 11-9-17? If so, may I please get an updated
copy?



Thank you!

Cassandra Tex

Humboldt State University



*From:* athen-list [mailto:athen-list-bounces at mailman12.u.washington.edu] *On
Behalf Of *Susan Kelmer
*Sent:* Thursday, February 07, 2019 7:59 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



I think I’m confused on how you are doing this?



Using Adobe Acrobat Professional, you should be EXTRACTING if you are
breaking into chapters. NOT printing.



I’m not sure why you’re even using Abbyy as part of this process, unless
you are extracting to Word to do further editing, which you would need to
do if the PDF was not accessible or text-based, or if you are creating Word
files for a blind student using a screen reader. Or, if you are scanning to
PDF, then you have a (likely) inaccessible PDF so you are creating a Word
file that is accessible.



Maybe I’m missing something? But it sounds like you are making a massive
amount of work for yourself when this is really pretty simple. We turn
around book files from publishers to students in about 10 minutes, 20 if
it’s big or needs cropped. Usually the files we are getting from a
publisher are ready to be used by students using Kurzweil or R&W.



Can I send you my alt format production manual? It is a complete rundown
of our processes for everything from PDFs to Braille output.



*Susan Kelmer*

*Alternate Format Production Program Manager*

*Disability Services*

*University of Colorado Boulder*

*303-735-4836*











*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Robert Spangler
*Sent:* Thursday, February 7, 2019 8:37 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



This is what we are doing because it gives us the opportunity to enter a
range of page numbers when breaking a book into chapters. For books that
have bookmarks, we do extract those sections. Is it possible to use ABBYY
and extract a range of pages from a PDF other than via printing?





On Wed, Feb 6, 2019 at 5:09 PM <chagnon at pubcom.com> wrote:

Robert wrote:

/quote … Most of the time we're just using Acrobat to split the book into
chapters by printing each chapter to a separate PDF then running it through
ABBYY for OCR. /endquote



I can’t think of any situation that requires printing to a PDF rather than
exporting to or saving as a PDF.



Print-to-PDF utilities are never the best way to make a PDF from any
software because that method usually doesn’t contain either live text, a
logical reading order, or tags or anything else needed for digital
documents. It’s called “print” for a reason: it uses only the data needed
for a printer, not a digital reading device.



If your software doesn’t give you the option to either save as or export to
PDF, then you’re using the wrong software and need to find a more
appropriate and functional program.



Rule #1 for accessibility: never ever ever EVER E V E R print to PDF.



—Bevi Chagnon



*— — —*

Bevi Chagnon, founder/CEO *|* Bevi at PubCom.com

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*PubCom: Technologists for Accessible Design + Publishing*

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*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Keith Kolander
*Sent:* Wednesday, February 6, 2019 11:37 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



There are advantages to both methods:

If the pdf has bookmarks to easily go to chapters or sections, that’s a
good thing. Plus, you can easily go to an exact page number corresponding
to the book. (Shift+Ctrl+N brings up a go to page number window also.)

But, size can be a consideration also.

Most of the time I split the pdf into chapters, and add the page numbers to
the file name.



Keith Kolander

Adaptive Technology Specialist

St. Charles Community College

Cottleville, MO





*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Bourbeau, Maureen
*Sent:* Wednesday, February 06, 2019 9:52 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



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*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Robert Spangler
*Sent:* Wednesday, February 06, 2019 10:43 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



*Caution - External Email*
------------------------------

Thanks. Also do you guys automatically break every book or just when
students ask? I am finding that many of my students prefer just having the
one file to manage.





On Wed, Feb 6, 2019 at 10:35 AM Bourbeau, Maureen <Maureen.Bourbeau at unh.edu>
wrote:

Robert,

If you have Acrobat Pro, you can just use the “extract pages” function to
break the single book file into chapter files. We do that quite a bit now
as more books are being provided as a single PDF with 800+ pages and
sometimes the large file size causes trouble for some students to access on
their laptops, etc.



*Maureen Bourbeau*

*Assistive Technology Specialist*

*Student Accessibility Services (SAS)*

201 Smith Hall, 3 Garrison Avenue

Durham, NH 03824

P: 603.862.2400 | F: 603.862.4043

maureen.bourbeau at unh.edu

www.unh.edu/studentaccessibility





*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Robert Spangler
*Sent:* Wednesday, February 06, 2019 9:56 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* Re: [Athen] Editing Books



*Caution - External Email*
------------------------------

Hello, the single full book file is text-based but usually when breaking it
down into chapters, we do this by going to print -> Microsoft Print to PDF,
the newly created chapter files need to have OCR applied. This is not
always the case - I broke out a chapter earlier via this method and OCR had
already been applied. I am blind myself and using a screen reader, so I am
able to tell right away if it's readable or not.



Thanks for the advice; I will look into getting a quote for upgrading ABBYY
in that case.



Robert





On Wed, Feb 6, 2019 at 9:38 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
wrote:

Are you saying that you are running OCR on scanned PDF files? Because with
most of the files coming from publishers these days, running OCR is not
necessary, as they are already text-based (and usually pretty well tagged).



We are an Omnipage shop here, but even with Abbyy, if you are going this
route, you need to keep up with the latest versions, which work better and
faster than the old ones.



*Susan Kelmer*

*Alternate Format Production Program Manager*

*Disability Services*

*University of Colorado Boulder*

*303-735-4836*







*From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
Behalf Of *Robert Spangler
*Sent:* Wednesday, February 6, 2019 7:16 AM
*To:* Access Technology Higher Education Network <
athen-list at u.washington.edu>
*Subject:* [Athen] Editing Books



Hello, currently our student workers are using Adobe Acrobat Reader for
splitting books into chapters and ABBYY for making any necessary edits.
Most of the time we're just using Acrobat to split the book into chapters
by printing each chapter to a separate PDF then running it through ABBYY
for OCR.



We have an old version of ABBYY, version 11. Would there be any benefits
to upgrading to the latest version? Obviously it's newer, but are there
any compelling reasons? Also, is there any reason to use ABBYY instead of
Adobe Acrobat Pro, which some people in my office are asking for?



Thanks for your feedback.



Robert




--

Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066

Fax: 937-229-3270

Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

Web Site: http://go.udayton.edu/learning
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Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066

Fax: 937-229-3270

Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

Web Site: http://go.udayton.edu/learning
<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>

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--

Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066

Fax: 937-229-3270

Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

Web Site: http://go.udayton.edu/learning
<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=DzLFiN96viodOqbYiB0-qX3XLu1d1PGejlsOiCbsYRs&s=Duux5OYgnXmSkGcg8f5hVGTMfX4-42YY8G6w0sRz_iw&e=>

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Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066

Fax: 937-229-3270

Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

Web Site: http://go.udayton.edu/learning
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