[Athen] Editing Books

[Robert Spangler]

Yes, people have been asking for it but since we own ABBYY I couldn't think
of a good way to justify it, since ABBYY has been meeting our needs.  From
what I am gathering, though, it does not hurt to have both programs
anyway.  Also, I am hearing that I should use ABBYY for OCR.


On Thu, Feb 7, 2019 at 11:47 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
wrote:


> Hi Robert.  I’ll send the manual via our transfer service.

>

>

>

> Your number one job today should be to get your campus to pay for full

> Adobe Pro licenses for your lab computers.  This will cut your production

> time to minutes instead of hours, and no OCR will be required.

>

>

>

> *Susan Kelmer*

>

> *Alternate Format Production Program Manager*

>

> *Disability Services*

>

> *University of Colorado Boulder*

>

> *303-735-4836*

>

>

>

>

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Robert Spangler

> *Sent:* Thursday, February 7, 2019 9:32 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> Sure, that would be very helpful.  Here is what we're doing:

>

> 1) I receive the full book from the publisher

>

> 2) I provide it to the student workers.

>

> 3) They use Adobe Acrobat DC (the reader, not pro) and use Microsoft Print

> to PDF to create the chapters from the single PDF.  Not all PDFs have

> bookmarks, so for the ones that do not I don't know of another way to break

> these up.

>

> 4) They then right-click each chapter then use the ABBYY option in this

> menu to create a searchable PDF, since the print to PDF loses the OCR and

> creates inaccessible PDFs.

>

>

>

> This has worked for us and no one has complained, but I see that it is not

> the best method and would be glad to review your manual.

>

>

>

> Thanks everyone for your feedback!

>

>

>

> Robert

>

>

>

>

>

> On Thu, Feb 7, 2019 at 11:11 AM Susan Kelmer <Susan.Kelmer at colorado.edu>

> wrote:

>

> I think I’m confused on how you are doing this?

>

>

>

> Using Adobe Acrobat Professional, you should be EXTRACTING if you are

> breaking into chapters.  NOT printing.

>

>

>

> I’m not sure why you’re even using Abbyy as part of this process, unless

> you are extracting to Word to do further editing, which you would need to

> do if the PDF was not accessible or text-based, or if you are creating Word

> files for a blind student using a screen reader. Or, if you are scanning to

> PDF, then you have a (likely) inaccessible PDF so you are creating a Word

> file that is accessible.

>

>

>

> Maybe I’m missing something?  But it sounds like you are making a massive

> amount of work for yourself when this is really pretty simple.  We turn

> around book files from publishers to students in about 10 minutes, 20 if

> it’s big or needs cropped.  Usually the files we are getting from a

> publisher are ready to be used by students using Kurzweil or R&W.

>

>

>

> Can I send you my alt format production manual?  It is a complete rundown

> of our processes for everything from PDFs to Braille output.

>

>

>

> *Susan Kelmer*

>

> *Alternate Format Production Program Manager*

>

> *Disability Services*

>

> *University of Colorado Boulder*

>

> *303-735-4836*

>

>

>

>

>

>

>

>

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Robert Spangler

> *Sent:* Thursday, February 7, 2019 8:37 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> This is what we are doing because it gives us the opportunity to enter a

> range of page numbers when breaking a book into chapters.  For books that

> have bookmarks, we do extract those sections.  Is it possible to use ABBYY

> and extract a range of pages from a PDF other than via printing?

>

>

>

>

>

> On Wed, Feb 6, 2019 at 5:09 PM <chagnon at pubcom.com> wrote:

>

> Robert wrote:

>

> /quote …  Most of the time we're just using Acrobat to split the book into

> chapters by printing each chapter to a separate PDF then running it through

> ABBYY for OCR.  /endquote

>

>

>

> I can’t think of any situation that requires printing to a PDF rather than

> exporting to or saving as a PDF.

>

>

>

> Print-to-PDF utilities are never the best way to make a PDF from any

> software because that method usually doesn’t contain either live text, a

> logical reading order, or tags or anything else needed for digital

> documents. It’s called “print” for a reason: it uses only the data needed

> for a printer, not a digital reading device.

>

>

>

> If your software doesn’t give you the option to either save as or export

> to PDF, then you’re using the wrong software and need to find a more

> appropriate and functional program.

>

>

>

> Rule #1 for accessibility: never ever ever EVER  E V E R print to PDF.

>

>

>

> —Bevi Chagnon

>

>

>

> *— — —*

>

> Bevi Chagnon, founder/CEO  *|*  Bevi at PubCom.com

>

> *— — —*

>

> *PubCom: Technologists for Accessible Design + Publishing*

>

> consulting • training • development • design • sec. 508 services

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>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Keith Kolander

> *Sent:* Wednesday, February 6, 2019 11:37 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> There are advantages to both methods:

>

> If the pdf has bookmarks to easily go to chapters or sections, that’s a

> good thing.  Plus, you can easily go to an exact page number corresponding

> to the book.  (Shift+Ctrl+N brings up a go to page number window also.)

>

> But, size can be a consideration also.

>

> Most of the time I split the pdf into chapters, and add the page numbers

> to the file name.

>

>

>

> Keith Kolander

>

> Adaptive Technology Specialist

>

> St. Charles Community College

>

> Cottleville, MO

>

>

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Bourbeau, Maureen

> *Sent:* Wednesday, February 06, 2019 9:52 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> *CAUTION:* This email originated from outside of the college. Do not

> click links or open attachments unless you recognize the sender and know

> the content is safe.

>

>

>

> WARNING: The sender of this email could not be validated and may not match

> the person in the "From" field.

>

> Only when they ask!

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Robert Spangler

> *Sent:* Wednesday, February 06, 2019 10:43 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> *Caution - External Email*

> ------------------------------

>

> Thanks.  Also do you guys automatically break every book or just when

> students ask?  I am finding that many of my students prefer just having the

> one file to manage.

>

>

>

>

>

> On Wed, Feb 6, 2019 at 10:35 AM Bourbeau, Maureen <

> Maureen.Bourbeau at unh.edu> wrote:

>

> Robert,

>

> If you have Acrobat Pro, you can just use the “extract pages” function to

> break the single book file into chapter files.  We do that quite a bit now

> as more books are being provided as a single PDF with 800+ pages and

> sometimes the large file size causes trouble for some students to access on

> their laptops, etc.

>

>

>

> *Maureen Bourbeau*

>

> *Assistive Technology Specialist*

>

> *Student Accessibility Services (SAS)*

>

> 201 Smith Hall, 3 Garrison Avenue

>

> Durham, NH 03824

>

> P: 603.862.2400  |  F: 603.862.4043

>

> maureen.bourbeau at unh.edu

>

> www.unh.edu/studentaccessibility

>

>

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Robert Spangler

> *Sent:* Wednesday, February 06, 2019 9:56 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Editing Books

>

>

>

> *Caution - External Email*

> ------------------------------

>

> Hello, the single full book file is text-based but usually when breaking

> it down into chapters, we do this by going to print -> Microsoft Print to

> PDF, the newly created chapter files need to have OCR applied.  This is not

> always the case - I broke out a chapter earlier via this method and OCR had

> already been applied.  I am blind myself and using a screen reader, so I am

> able to tell right away if it's readable or not.

>

>

>

> Thanks for the advice; I will look into getting a quote for upgrading

> ABBYY in that case.

>

>

>

> Robert

>

>

>

>

>

> On Wed, Feb 6, 2019 at 9:38 AM Susan Kelmer <Susan.Kelmer at colorado.edu>

> wrote:

>

> Are you saying that you are running OCR on scanned PDF files?  Because

> with most of the files coming from publishers these days, running OCR is

> not necessary, as they are already text-based (and usually pretty well

> tagged).

>

>

>

> We are an Omnipage shop here, but even with Abbyy, if you are going this

> route, you need to keep up with the latest versions, which work better and

> faster than the old ones.

>

>

>

> *Susan Kelmer*

>

> *Alternate Format Production Program Manager*

>

> *Disability Services*

>

> *University of Colorado Boulder*

>

> *303-735-4836*

>

>

>

>

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Robert Spangler

> *Sent:* Wednesday, February 6, 2019 7:16 AM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* [Athen] Editing Books

>

>

>

> Hello, currently our student workers are using Adobe Acrobat Reader for

> splitting books into chapters and ABBYY for making any necessary edits.

> Most of the time we're just using Acrobat to split the book into chapters

> by printing each chapter to a separate PDF then running it through ABBYY

> for OCR.

>

>

>

> We have an old version of ABBYY, version 11.  Would there be any benefits

> to upgrading to the latest version?  Obviously it's newer, but are there

> any compelling reasons?  Also, is there any reason to use ABBYY instead of

> Adobe Acrobat Pro, which some people in my office are asking for?

>

>

>

> Thanks for your feedback.

>

>

>

> Robert

>

>

>

>

> --

>

> Robert Spangler

> Disability Services Technical Support Specialist

> rspangler1 at udayton.edu

> Office of Learning Resources (OLR) - RL 023

> Ryan C. Harris Learning & Teaching Center (LTC)

> University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302

> Phone: 937-229-2066

>

> Fax: 937-229-3270

>

> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

>

> Web Site: http://go.udayton.edu/learning

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>

>

>

> --

>

> Robert Spangler

> Disability Services Technical Support Specialist

> rspangler1 at udayton.edu

> Office of Learning Resources (OLR) - RL 023

> Ryan C. Harris Learning & Teaching Center (LTC)

> University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302

> Phone: 937-229-2066

>

> Fax: 937-229-3270

>

> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

>

> Web Site: http://go.udayton.edu/learning

> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>

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>

>

>

> --

>

> Robert Spangler

> Disability Services Technical Support Specialist

> rspangler1 at udayton.edu

> Office of Learning Resources (OLR) - RL 023

> Ryan C. Harris Learning & Teaching Center (LTC)

> University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302

> Phone: 937-229-2066

>

> Fax: 937-229-3270

>

> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

>

> Web Site: http://go.udayton.edu/learning

> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=DzLFiN96viodOqbYiB0-qX3XLu1d1PGejlsOiCbsYRs&s=Duux5OYgnXmSkGcg8f5hVGTMfX4-42YY8G6w0sRz_iw&e=>

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>

>

>

> --

>

> Robert Spangler

> Disability Services Technical Support Specialist

> rspangler1 at udayton.edu

> Office of Learning Resources (OLR) - RL 023

> Ryan C. Harris Learning & Teaching Center (LTC)

> University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302

> Phone: 937-229-2066

>

> Fax: 937-229-3270

>

> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

>

> Web Site: http://go.udayton.edu/learning

>

> _______________________________________________

> athen-list mailing list

> athen-list at mailman12.u.washington.edu

> http://mailman12.u.washington.edu/mailman/listinfo/athen-list

>

>

>

>

> --

>

> Robert Spangler

> Disability Services Technical Support Specialist

> rspangler1 at udayton.edu

> Office of Learning Resources (OLR) - RL 023

> Ryan C. Harris Learning & Teaching Center (LTC)

> University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302

> Phone: 937-229-2066

>

> Fax: 937-229-3270

>

> Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)

>

> Web Site: http://go.udayton.edu/learning

> _______________________________________________

> athen-list mailing list

> athen-list at mailman12.u.washington.edu

> http://mailman12.u.washington.edu/mailman/listinfo/athen-list

>



-- 
Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton  | 300 College Park  |  Dayton, Ohio 45469-1302
Phone: 937-229-2066
Fax: 937-229-3270
Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
Web Site: http://go.udayton.edu/learning
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