[Athen] Editing Books
Heather Mariger
heather.mariger at chemeketa.edu
Thu Feb 7 09:53:27 PST 2019
Susan,
Can I jump on the bandwagon and get a copy as well? It would be an amazing
resource.
Thanks,
H.
*Heather Mariger*
*Digital Accessibility Advocate*
*Center for Academic Innovation*
*Chemeketa Community College*
*4000 Lancaster Drive NE - 9/126A*
*Salem, OR 97305*
503.589.7832
*****************
*Education is a progressive discovery of our own ignorance - Will Durant*
On Thu, Feb 7, 2019 at 9:37 AM Corazon Napolis <coco.napolis at csueastbay.edu>
wrote:
> Hi Susan, would you share your manual with me as well? Thank you!
>
> coco.napolis at csueastbay.edu or alternate.media at csueastbay.edu
> --
> *Corazon (Coco) Napolis*
> Accessible Media & Administrative Analyst
> ITS - Strategy & Planning
> CSU East Bay - LI 2800
> Production Assistants: alternate.media at csueastbay.edu
>
> *"To receive much, Is to give much."*
>
>
> On Thu, Feb 7, 2019 at 9:06 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
> wrote:
>
>> Abbyy is for OCR, which you don’t have any need to do with publisher PDFS
>> going to someone using TTS to access their files.
>>
>>
>>
>> You NEED Acrobat Pro. No alt format shop should be without it.
>>
>>
>>
>> *Susan Kelmer*
>>
>> *Alternate Format Production Program Manager*
>>
>> *Disability Services*
>>
>> *University of Colorado Boulder*
>>
>> *303-735-4836*
>>
>>
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Thursday, February 7, 2019 9:54 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> Yes, people have been asking for it but since we own ABBYY I couldn't
>> think of a good way to justify it, since ABBYY has been meeting our needs.
>> From what I am gathering, though, it does not hurt to have both programs
>> anyway. Also, I am hearing that I should use ABBYY for OCR.
>>
>>
>>
>>
>>
>> On Thu, Feb 7, 2019 at 11:47 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
>> wrote:
>>
>> Hi Robert. I’ll send the manual via our transfer service.
>>
>>
>>
>> Your number one job today should be to get your campus to pay for full
>> Adobe Pro licenses for your lab computers. This will cut your production
>> time to minutes instead of hours, and no OCR will be required.
>>
>>
>>
>> *Susan Kelmer*
>>
>> *Alternate Format Production Program Manager*
>>
>> *Disability Services*
>>
>> *University of Colorado Boulder*
>>
>> *303-735-4836*
>>
>>
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Thursday, February 7, 2019 9:32 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> Sure, that would be very helpful. Here is what we're doing:
>>
>> 1) I receive the full book from the publisher
>>
>> 2) I provide it to the student workers.
>>
>> 3) They use Adobe Acrobat DC (the reader, not pro) and use Microsoft
>> Print to PDF to create the chapters from the single PDF. Not all PDFs have
>> bookmarks, so for the ones that do not I don't know of another way to break
>> these up.
>>
>> 4) They then right-click each chapter then use the ABBYY option in this
>> menu to create a searchable PDF, since the print to PDF loses the OCR and
>> creates inaccessible PDFs.
>>
>>
>>
>> This has worked for us and no one has complained, but I see that it is
>> not the best method and would be glad to review your manual.
>>
>>
>>
>> Thanks everyone for your feedback!
>>
>>
>>
>> Robert
>>
>>
>>
>>
>>
>> On Thu, Feb 7, 2019 at 11:11 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
>> wrote:
>>
>> I think I’m confused on how you are doing this?
>>
>>
>>
>> Using Adobe Acrobat Professional, you should be EXTRACTING if you are
>> breaking into chapters. NOT printing.
>>
>>
>>
>> I’m not sure why you’re even using Abbyy as part of this process, unless
>> you are extracting to Word to do further editing, which you would need to
>> do if the PDF was not accessible or text-based, or if you are creating Word
>> files for a blind student using a screen reader. Or, if you are scanning to
>> PDF, then you have a (likely) inaccessible PDF so you are creating a Word
>> file that is accessible.
>>
>>
>>
>> Maybe I’m missing something? But it sounds like you are making a massive
>> amount of work for yourself when this is really pretty simple. We turn
>> around book files from publishers to students in about 10 minutes, 20 if
>> it’s big or needs cropped. Usually the files we are getting from a
>> publisher are ready to be used by students using Kurzweil or R&W.
>>
>>
>>
>> Can I send you my alt format production manual? It is a complete rundown
>> of our processes for everything from PDFs to Braille output.
>>
>>
>>
>> *Susan Kelmer*
>>
>> *Alternate Format Production Program Manager*
>>
>> *Disability Services*
>>
>> *University of Colorado Boulder*
>>
>> *303-735-4836*
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Thursday, February 7, 2019 8:37 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> This is what we are doing because it gives us the opportunity to enter a
>> range of page numbers when breaking a book into chapters. For books that
>> have bookmarks, we do extract those sections. Is it possible to use ABBYY
>> and extract a range of pages from a PDF other than via printing?
>>
>>
>>
>>
>>
>> On Wed, Feb 6, 2019 at 5:09 PM <chagnon at pubcom.com> wrote:
>>
>> Robert wrote:
>>
>> /quote … Most of the time we're just using Acrobat to split the book
>> into chapters by printing each chapter to a separate PDF then running it
>> through ABBYY for OCR. /endquote
>>
>>
>>
>> I can’t think of any situation that requires printing to a PDF rather
>> than exporting to or saving as a PDF.
>>
>>
>>
>> Print-to-PDF utilities are never the best way to make a PDF from any
>> software because that method usually doesn’t contain either live text, a
>> logical reading order, or tags or anything else needed for digital
>> documents. It’s called “print” for a reason: it uses only the data needed
>> for a printer, not a digital reading device.
>>
>>
>>
>> If your software doesn’t give you the option to either save as or export
>> to PDF, then you’re using the wrong software and need to find a more
>> appropriate and functional program.
>>
>>
>>
>> Rule #1 for accessibility: never ever ever EVER E V E R print to PDF.
>>
>>
>>
>> —Bevi Chagnon
>>
>>
>>
>> *— — —*
>>
>> Bevi Chagnon, founder/CEO *|* Bevi at PubCom.com
>>
>> *— — —*
>>
>> *PubCom: Technologists for Accessible Design + Publishing*
>>
>> consulting • training • development • design • sec. 508 services
>>
>> *Upcoming classes* at www.PubCom.com/*classes*
>> <http://secure-web.cisco.com/1eoVvMPmoX58EF9viJjgcjrrUjzTNdzkwInF49H0di5Hr680L1XUDhOOH1T6U46Nc1pNhkaNgwJFuMHPbQI6mWqnXj-ldzFpaen2g88SBEBdRt5lvGutre9jFPzr_w8TZSxfFiQkVf-Ng8zsvcoTjbwWEejxeIaiQ8ScWxj5VhzA0vImrUhkP3Y1u4aubww0wk4avWj1eRlOeEFk9HTE1laI-YrDgLrnWqoLTWFtemgfK7UcW2rC42kvVNQf86ULUaNm_LvFM45vT5O6NOHMCf2sJDR5abhhWIPamTZ93PaUH5woovOIgxZ8lgWM8SVLnHC9t_-rnDgC3fid6zA05fWHlGGDkKpPPCzGnt5xkb9ekx5l5W7KWOoVBgONi0hm0gBOe2HzYK80O0H2zf6iwX7nOJgylTpliREXCdne6YeYgv85OGD2-mcB07S0DhtN1gVOCMcZx_YbP3MkRIXiOjg/http%3A%2F%2Fwww.pubcom.com%2Fclasses>
>>
>> *— — —*
>>
>> *Latest* blog-newsletter
>> <https://mailchi.mp/ff5bd323ea45/newsletter-accessibility-fonts-design-upcoming-classes-2901237>
>> – Accessibility Tips at www.PubCom.com/blog
>> <http://secure-web.cisco.com/1AHGGbZwN7TWYRo93HctFYPgFf3QuRtCSzHOrINZBY5ecatRxsOEPlks_wAkD-Yqyksspv76blTzvqOQ55qVSWE0vaVdzd5ITo2mLewfyNo4Z484gNVrd3xtNGLd7f8MQY0Zj15p32cfO3-DTUvf74agL-rcci2IWb91k857DA98ad1K5xm37hf-JlWGMJ7FUSl3BxHPtNYcOsmct_9NNJ36cVdVpRZp50b04baYKK3RVIXFyMRLaIXfiO1POSD2lDzW518vSRiSkKEzhQ01a1jqRVpwLfac_pZp0T8BHrVqJgdf7qGefzjLPKlhBB0JQHIviMLIkTMMshte-kJwx7dXFj6FKoABOrI_dkokwGbg-kjEGA9qfHeWdN8ofzwTnL70316hlarnzp8CHjix7vZwGf36f9BEowrqDioZxRPkkherdi_RtkxJDWrrGBW7sbccYl6z6KaD1vZg8FTbNlA/http%3A%2F%2Fwww.PubCom.com%2Fblog>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Keith Kolander
>> *Sent:* Wednesday, February 6, 2019 11:37 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> There are advantages to both methods:
>>
>> If the pdf has bookmarks to easily go to chapters or sections, that’s a
>> good thing. Plus, you can easily go to an exact page number corresponding
>> to the book. (Shift+Ctrl+N brings up a go to page number window also.)
>>
>> But, size can be a consideration also.
>>
>> Most of the time I split the pdf into chapters, and add the page numbers
>> to the file name.
>>
>>
>>
>> Keith Kolander
>>
>> Adaptive Technology Specialist
>>
>> St. Charles Community College
>>
>> Cottleville, MO
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Bourbeau, Maureen
>> *Sent:* Wednesday, February 06, 2019 9:52 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> *CAUTION:* This email originated from outside of the college. Do not
>> click links or open attachments unless you recognize the sender and know
>> the content is safe.
>>
>>
>>
>> WARNING: The sender of this email could not be validated and may not
>> match the person in the "From" field.
>>
>> Only when they ask!
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Wednesday, February 06, 2019 10:43 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> *Caution - External Email*
>> ------------------------------
>>
>> Thanks. Also do you guys automatically break every book or just when
>> students ask? I am finding that many of my students prefer just having the
>> one file to manage.
>>
>>
>>
>>
>>
>> On Wed, Feb 6, 2019 at 10:35 AM Bourbeau, Maureen <
>> Maureen.Bourbeau at unh.edu> wrote:
>>
>> Robert,
>>
>> If you have Acrobat Pro, you can just use the “extract pages” function to
>> break the single book file into chapter files. We do that quite a bit now
>> as more books are being provided as a single PDF with 800+ pages and
>> sometimes the large file size causes trouble for some students to access on
>> their laptops, etc.
>>
>>
>>
>> *Maureen Bourbeau*
>>
>> *Assistive Technology Specialist*
>>
>> *Student Accessibility Services (SAS)*
>>
>> 201 Smith Hall, 3 Garrison Avenue
>>
>> Durham, NH 03824
>>
>> P: 603.862.2400 | F: 603.862.4043
>>
>> maureen.bourbeau at unh.edu
>>
>> www.unh.edu/studentaccessibility
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Wednesday, February 06, 2019 9:56 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* Re: [Athen] Editing Books
>>
>>
>>
>> *Caution - External Email*
>> ------------------------------
>>
>> Hello, the single full book file is text-based but usually when breaking
>> it down into chapters, we do this by going to print -> Microsoft Print to
>> PDF, the newly created chapter files need to have OCR applied. This is not
>> always the case - I broke out a chapter earlier via this method and OCR had
>> already been applied. I am blind myself and using a screen reader, so I am
>> able to tell right away if it's readable or not.
>>
>>
>>
>> Thanks for the advice; I will look into getting a quote for upgrading
>> ABBYY in that case.
>>
>>
>>
>> Robert
>>
>>
>>
>>
>>
>> On Wed, Feb 6, 2019 at 9:38 AM Susan Kelmer <Susan.Kelmer at colorado.edu>
>> wrote:
>>
>> Are you saying that you are running OCR on scanned PDF files? Because
>> with most of the files coming from publishers these days, running OCR is
>> not necessary, as they are already text-based (and usually pretty well
>> tagged).
>>
>>
>>
>> We are an Omnipage shop here, but even with Abbyy, if you are going this
>> route, you need to keep up with the latest versions, which work better and
>> faster than the old ones.
>>
>>
>>
>> *Susan Kelmer*
>>
>> *Alternate Format Production Program Manager*
>>
>> *Disability Services*
>>
>> *University of Colorado Boulder*
>>
>> *303-735-4836*
>>
>>
>>
>>
>>
>>
>>
>> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On
>> Behalf Of *Robert Spangler
>> *Sent:* Wednesday, February 6, 2019 7:16 AM
>> *To:* Access Technology Higher Education Network <
>> athen-list at u.washington.edu>
>> *Subject:* [Athen] Editing Books
>>
>>
>>
>> Hello, currently our student workers are using Adobe Acrobat Reader for
>> splitting books into chapters and ABBYY for making any necessary edits.
>> Most of the time we're just using Acrobat to split the book into chapters
>> by printing each chapter to a separate PDF then running it through ABBYY
>> for OCR.
>>
>>
>>
>> We have an old version of ABBYY, version 11. Would there be any benefits
>> to upgrading to the latest version? Obviously it's newer, but are there
>> any compelling reasons? Also, is there any reason to use ABBYY instead of
>> Adobe Acrobat Pro, which some people in my office are asking for?
>>
>>
>>
>> Thanks for your feedback.
>>
>>
>>
>> Robert
>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>
>>
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>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>
>>
>> _______________________________________________
>> athen-list mailing list
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>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=DzLFiN96viodOqbYiB0-qX3XLu1d1PGejlsOiCbsYRs&s=Duux5OYgnXmSkGcg8f5hVGTMfX4-42YY8G6w0sRz_iw&e=>
>>
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>> athen-list mailing list
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>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>>
>> _______________________________________________
>> athen-list mailing list
>> athen-list at mailman12.u.washington.edu
>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>>
>> _______________________________________________
>> athen-list mailing list
>> athen-list at mailman12.u.washington.edu
>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>>
>>
>>
>>
>> --
>>
>> Robert Spangler
>> Disability Services Technical Support Specialist
>> rspangler1 at udayton.edu
>> Office of Learning Resources (OLR) - RL 023
>> Ryan C. Harris Learning & Teaching Center (LTC)
>> University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
>> Phone: 937-229-2066
>>
>> Fax: 937-229-3270
>>
>> Ohio Relay: 711 (available for individuals who are deaf or hard of
>> hearing)
>>
>> Web Site: http://go.udayton.edu/learning
>> _______________________________________________
>> athen-list mailing list
>> athen-list at mailman12.u.washington.edu
>> http://mailman12.u.washington.edu/mailman/listinfo/athen-list
>>
> _______________________________________________
> athen-list mailing list
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