[Athen] Editing Books

Robert Beach rbeach at KCKCC.EDU
Fri Feb 8 06:02:11 PST 2019


I would use Acrobat and use the extract feature rather than printing to PDF. That is the easiest way to get a workable PDF.


Robert Lee Beach
Assistive Technology Specialist
Kansas City Kansas Community College
7250 State Avenue
Kansas City, KS 66112
Phone: 913-288-7671
Email: rbeach at kckcc.edu<mailto:rbeach at kckcc.edu>

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Robert Spangler
Sent: Thursday, February 7, 2019 9:37 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Editing Books

This is what we are doing because it gives us the opportunity to enter a range of page numbers when breaking a book into chapters. For books that have bookmarks, we do extract those sections. Is it possible to use ABBYY and extract a range of pages from a PDF other than via printing?


On Wed, Feb 6, 2019 at 5:09 PM <chagnon at pubcom.com<mailto:chagnon at pubcom.com>> wrote:
Robert wrote:
/quote … Most of the time we're just using Acrobat to split the book into chapters by printing each chapter to a separate PDF then running it through ABBYY for OCR. /endquote

I can’t think of any situation that requires printing to a PDF rather than exporting to or saving as a PDF.

Print-to-PDF utilities are never the best way to make a PDF from any software because that method usually doesn’t contain either live text, a logical reading order, or tags or anything else needed for digital documents. It’s called “print” for a reason: it uses only the data needed for a printer, not a digital reading device.

If your software doesn’t give you the option to either save as or export to PDF, then you’re using the wrong software and need to find a more appropriate and functional program.

Rule #1 for accessibility: never ever ever EVER E V E R print to PDF.

—Bevi Chagnon

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Bevi Chagnon, founder/CEO | Bevi at PubCom.com<mailto:Bevi at PubCom.com>
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PubCom: Technologists for Accessible Design + Publishing
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From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Keith Kolander
Sent: Wednesday, February 6, 2019 11:37 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Editing Books

There are advantages to both methods:
If the pdf has bookmarks to easily go to chapters or sections, that’s a good thing. Plus, you can easily go to an exact page number corresponding to the book. (Shift+Ctrl+N brings up a go to page number window also.)
But, size can be a consideration also.
Most of the time I split the pdf into chapters, and add the page numbers to the file name.

Keith Kolander
Adaptive Technology Specialist
St. Charles Community College
Cottleville, MO


From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Bourbeau, Maureen
Sent: Wednesday, February 06, 2019 9:52 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Editing Books

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Only when they ask!

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Robert Spangler
Sent: Wednesday, February 06, 2019 10:43 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Editing Books

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Thanks. Also do you guys automatically break every book or just when students ask? I am finding that many of my students prefer just having the one file to manage.


On Wed, Feb 6, 2019 at 10:35 AM Bourbeau, Maureen <Maureen.Bourbeau at unh.edu<mailto:Maureen.Bourbeau at unh.edu>> wrote:
Robert,
If you have Acrobat Pro, you can just use the “extract pages” function to break the single book file into chapter files. We do that quite a bit now as more books are being provided as a single PDF with 800+ pages and sometimes the large file size causes trouble for some students to access on their laptops, etc.

Maureen Bourbeau
Assistive Technology Specialist
Student Accessibility Services (SAS)
201 Smith Hall, 3 Garrison Avenue
Durham, NH 03824
P: 603.862.2400 | F: 603.862.4043
maureen.bourbeau at unh.edu<mailto:maureen.bourbeau at unh.edu>
www.unh.edu/studentaccessibility<http://www.unh.edu/studentaccessibility>


From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Robert Spangler
Sent: Wednesday, February 06, 2019 9:56 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Editing Books

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Hello, the single full book file is text-based but usually when breaking it down into chapters, we do this by going to print -> Microsoft Print to PDF, the newly created chapter files need to have OCR applied. This is not always the case - I broke out a chapter earlier via this method and OCR had already been applied. I am blind myself and using a screen reader, so I am able to tell right away if it's readable or not.

Thanks for the advice; I will look into getting a quote for upgrading ABBYY in that case.

Robert


On Wed, Feb 6, 2019 at 9:38 AM Susan Kelmer <Susan.Kelmer at colorado.edu<mailto:Susan.Kelmer at colorado.edu>> wrote:
Are you saying that you are running OCR on scanned PDF files? Because with most of the files coming from publishers these days, running OCR is not necessary, as they are already text-based (and usually pretty well tagged).

We are an Omnipage shop here, but even with Abbyy, if you are going this route, you need to keep up with the latest versions, which work better and faster than the old ones.

Susan Kelmer
Alternate Format Production Program Manager
Disability Services
University of Colorado Boulder
303-735-4836



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Robert Spangler
Sent: Wednesday, February 6, 2019 7:16 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] Editing Books

Hello, currently our student workers are using Adobe Acrobat Reader for splitting books into chapters and ABBYY for making any necessary edits. Most of the time we're just using Acrobat to split the book into chapters by printing each chapter to a separate PDF then running it through ABBYY for OCR.

We have an old version of ABBYY, version 11. Would there be any benefits to upgrading to the latest version? Obviously it's newer, but are there any compelling reasons? Also, is there any reason to use ABBYY instead of Adobe Acrobat Pro, which some people in my office are asking for?

Thanks for your feedback.

Robert


--
Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu<mailto:rspangler1 at udayton.edu>
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
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Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu<mailto:rspangler1 at udayton.edu>
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066
Fax: 937-229-3270
Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
Web Site: http://go.udayton.edu/learning<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=uHswhOzd-8DHlQA810ZCljOUCBqcJh-zAWbTIjrmM1w&s=jsPsA-i2gr4AdB1ldVZEBYu8n4edb41vMlbBGKtDT4o&e=>
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--
Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu<mailto:rspangler1 at udayton.edu>
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066
Fax: 937-229-3270
Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
Web Site: http://go.udayton.edu/learning<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.udayton.edu_learning&d=DwMFaQ&c=c6MrceVCY5m5A_KAUkrdoA&r=O-_o_kUhT6ycJMVO6AvHe0jACC01EzuMNkO6emXHl4I&m=DzLFiN96viodOqbYiB0-qX3XLu1d1PGejlsOiCbsYRs&s=Duux5OYgnXmSkGcg8f5hVGTMfX4-42YY8G6w0sRz_iw&e=>
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Robert Spangler
Disability Services Technical Support Specialist
rspangler1 at udayton.edu<mailto:rspangler1 at udayton.edu>
Office of Learning Resources (OLR) - RL 023
Ryan C. Harris Learning & Teaching Center (LTC)
University of Dayton | 300 College Park | Dayton, Ohio 45469-1302
Phone: 937-229-2066
Fax: 937-229-3270
Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)
Web Site: http://go.udayton.edu/learning
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