[Athen] [EXTERNAL] Re: Marking Table Headers in Word

[Heather Mariger]

Thank you so much! That makes complete sense. It is like the basic tech
support suggestion - turn it off then back on again...

H.

*Heather Mariger*
*Digital Accessibility Advocate*

*Center for Academic Innovation*
*Chemeketa Community College*
*4000 Lancaster Drive NE - 9/126A*
*Salem, OR 97305*

503.589.7832

*****************
*Diversity is being invited to the party; inclusion is being asked to
dance. *
Verna Myers, author and speaker




On Mon, Sep 23, 2019 at 5:52 AM Karlen Communications <
info at karlencommunications.com> wrote:


> I found the problem!

>

>

>

> The tables are over formatted with layers of formatting that are in

> conflict.

>

>

>

> Once I selected the first table, erased the formatting (Alt + H, E), went

> to the Table Tools Design Ribbon and removed the next layer of formatting

> by choosing just a simple standard table with gridlines and then made sure

> the check boxes were checked for First Column and Header Row, I added a

> table style from the Table Tools, Design Ribbon that gave you a good

> contrast for the Header Row.

>

>

>

> You don’t have to use these, you can choose to select a row and give the

> cells shading…but in the original document, the formatting was layered and

> corrupted the table so that it could not be converted accurately.

>

>

>

> Once I have the first table in the document formatted using the Table

> Style I chose, I saved it as a PDF document and the Tags were correct.

>

>

>

> I’ve attached both files for you to look at.

>

>

>

> Let me know if you have any questions.

>

>

>

> When you get this type of garbage Tags, it is always good to go back to

> the source document, remove formatting and then reformat, especially if you

> are working on a legacy document or a document created in another

> application or a document created in the same application but from a

> different platform.

>

>

>

> Cheers, Karen.

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Heather Mariger

> *Sent:* Friday, September 20, 2019 6:29 PM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] [EXTERNAL] Re: Marking Table Headers in Word

>

>

>

> Greetings,

>

>

>

> Here is an example I used for testing. I could not find the "top row"

> checkbox you mentioned - is that a 365 thing?

>

>

>

> I have also attached the resulting PDF. Any ideas are welcome...

>

>

>

> Thanks,

>

> H.

>

>

>

> *Heather Mariger*

>

> *Digital Accessibility Advocate*

>

>

>

> *Center for Academic Innovation*

>

> *Chemeketa Community College*

>

> *4000 Lancaster Drive NE - 9/126A*

>

> *Salem, OR 97305*

>

>

>

> 503.589.7832

>

>

>

> *****************

>

> *Diversity is being invited to the party; inclusion is being asked to

> dance. *

>

> Verna Myers, author and speaker

>

>

>

>

>

> On Fri, Sep 20, 2019 at 3:00 PM Sean Keegan <skeegan at ccctechcenter.org>

> wrote:

>

> Hi Heather,

>

>

>

> Can you share the MS Word document?

>

>

>

> I just ran a quick test with a simple data table using MS Word 365 and

> Acrobat Pro DC. Word is version 1908 and Acrobat DC is 19.012.20040. I

> tested two similar tables with the following parameters:

>

>

>

> 1) Header Rows checkbox selected + First Row checkbox selected

>

>

>

> 2) With Header Rows and First Row checkbox selected and Repeat As Header

> Row at the Top of Each Page checkbox selected.

>

>

>

>

>

> For MS Word, the Accessibility Checker is showing no errors for the data

> table.

>

>

>

> When converting to PDF (via Adobe Acrobat plugin), I now get the <TH>

> elements on the correct table cells (the column headers and the first row

> headers). This happens for both situation #1 and #2 listed above; in other

> words, no real difference in the PDF tagging.

>

>

>

> Using a previous version of MS Word (not 365), I know I received a

> difference in the PDF output when I did NOT check the Repeat as Header Row

> at the Top of Each Page option. However, is using the latest MS Word 365

> and Adobe Acrobat DC to create the PDF, then you will get the correct <TH>

> elements in both situation #1 and #2.

>

>

>

> Sounds like there is now discrepancy between MS Word 2019 and 365 if every

> single table cell is receiving the <TH> element if checking both Header

> options. Super fun...

>

>

>

> Take care,

>

> Sean

>

>

>

>

>

> On Fri, Sep 20, 2019 at 12:16 PM Heather Mariger <

> heather.mariger at chemeketa.edu> wrote:

>

> Greetings,

>

>

>

> Regarding table headings in Word - I found an odd issue with converting

> tables to PDF from Word. We just converted to Office 2019.

>

>

>

> When I create a table, I check the Header Row box and the Repeat Header

> Rows (as I was taught - and have subsequently taught to faculty). However,

> whenever I convert the document to a PDF, it labels EVERY cell as a Table

> Header. I tried multiple iterations and found that checking Header Row

> ONLY, it will label the table headers and data rows correctly.

>

>

>

> Has anyone else had this issue? Is the Word Document still

> properly formatted if I tell them to only check the Header Row box?

>

>

>

> Thanks,

>

> H.

>

>

>

> *Heather Mariger*

>

> *Digital Accessibility Advocate*

>

>

>

> *Center for Academic Innovation*

>

> *Chemeketa Community College*

>

> *4000 Lancaster Drive NE - 9/126A*

>

> *Salem, OR 97305*

>

>

>

> 503.589.7832

>

>

>

> *****************

>

> *Diversity is being invited to the party; inclusion is being asked to

> dance. *

>

> Verna Myers, author and speaker

>

>

>

>

>

> On Fri, Sep 20, 2019 at 8:52 AM Sean Keegan <skeegan at ccctechcenter.org>

> wrote:

>

> > My question is whether it is best to use one method

>

> > over the other, or should we use both?

>

>

>

> In working with Word 365 recently, I found that it's best to do both -

> that is, mark the Header Row option in the Table Design Ribbon and mark the

> Repeat Header Rows. The Word Accessibility Checker was throwing the error

> if you did not check the Header Row option and if you were converting to

> PDF, then the Repeat Header Rows needed to be checked as well if you wanted

> those cells to be recognized as <TH> elements.

>

>

>

> Microsoft has a video for Creating Accessible Tables in Word (see

> https://support.office.com/en-us/article/video-create-accessible-tables-in-word-cb464015-59dc-46a0-ac01-6217c62210e5).

> The best part is that the "Try It!" section identifies how to create a

> table with headers using the Header Row option in the Table Styles Options

> group. The video, however, demonstrates how to go into the Table Properties

> and in the Row tab, to check the "Repeat as header row at the top of each

> page" option. So much for consistency.

>

>

>

> To Karen's point, you never know how the document may be changed. Further,

> with both MS Word and Acrobat now moving to a more continuous release cycle

> for the apps, you never know when the vendors will make changes behind the

> scenes.

>

>

>

> Take care,

> Sean

>

>

>

>

>

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