[Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

[Susan Kelmer]

We don't check out any technology at this time, so I don't have an answer to that question.

-Susan

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Russell Solowoniuk
Sent: Thursday, August 25, 2022 9:07 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

Hi again Susan,

I forgot to ask. Are you able to track technology inventory in Accommodate, and if so, does it work well?

Thanks,

Russell

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Susan Kelmer
Sent: Thursday, August 25, 2022 8:36 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>

We have Accommodate.  I do not use the alternate format module, as it does not fit our needs.  Impossible to track, emails don't always get sent to me if a student requests a book through the accommodate portal, etc.  I know some other campuses are using it, but it just does not fit our process at ALL, so I've refused to use the module.


Susan Kelmer
Alternate Format Production Program Manager
Disability Services
Health and Wellness Services
T 303 735 4836
www.colorado.edu/disabilityservices<http://www.colorado.edu/disabilityservices>


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From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Wednesday, August 24, 2022 4:02 PM
To: Access Technology Higher Education Network (athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>) <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

Hi everyone,

Hope you all had a wonderful summer.

We currently use a proprietary database to track all our disability services, accommodations, exams, technology, alt format, etc. For the alternate format piece, students complete an online request form with the information for the book they want in an alternate format: Title, Edition, Author, ISBN, Publisher, and include the course, term, instructor, date of textbook purchase and price paid. When they submit this online form, the information gets populated in our database. If we already have the requested alt format on file, there is a field that will show, "Item in inventory". We have the ability to run a number of reports in the database, for example, we can run a report to show all the requests received for any given term and year, a report to show all the requests made by a specific student, and much more.

We are looking at perhaps moving to Accommodate by Symplicity as our database. I recall asking on this list last January if anyone was using Accommodate, and it appeared that none of you were. I am hoping that perhaps things have changed since then.

So, if anyone is using Accommodate, can you tell me how the alternate format module works? Do you have the ability to run reports and pull out specific information? Is there a front end where students can enter their alt format requests? Does it have the ability to show whether or not the requested alt format is one that you already have? Does it work well?
Also, can you track technology in Accommodate? We have loaner equipment that students borrow, and we need a way to track what technology students have out on loan, and what technology is left in inventory.

If there are still no Accommodate users out there, I would appreciate it if anyone using any of the commercially available databases could answer my questions above.

Many thanks, and hope you all have a great fall term.

Best regards,

Russell


Russell Solowoniuk
AT Educational Assistant, Access and Disability Resources
MacEwan University
7-164K, 10700-104 Ave.
Edmonton, AB  T5J 4S2
E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>
T:  780-497-5826
F:  780-497-4018
macewan.ca
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