[Athen] [EXTERNAL] - Simple instructions for creating accessible forms in Adobe Pro?

[Russell Solowoniuk]

Hi Doug,

I was looking at a WebAIM site and your method sounds similar to what they were recommending! 😊

Thanks so much,

Russell

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Hayman, Douglass
Sent: Thursday, December 15, 2022 2:16 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] [EXTERNAL] - Simple instructions for creating accessible forms in Adobe Pro?

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Russell,

That is what I’ve done with Acrobat Pro with adding in the form fields in the proper reading order, adding tool tips for each as I go, then needing to go into the tags tree to choose Find>unmarked annotations for all pages….picking “tag element” for all those that it finds.  Lastly the work of manually placing those under form tags nested with the P tags that are the visible text next to those visible form fields.

Might not be doing this the best, most efficient way.  Just what I learned via one tutorial.  Could connect over zoom and show some of my process.

Hopefully someone else with a better way will jump into this and say, “No, don’t do what he’s suggesting.  Do this instead.”

Doug Hayman
IT Accessibility Coordinator
Information Technology
Olympic College
dhayman at olympic.edu<mailto:dhayman at olympic.edu>
(360) 475-7632



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Thursday, December 15, 2022 1:07 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] [EXTERNAL] - Simple instructions for creating accessible forms in Adobe Pro?

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Hi Doug,

Thanks for that information. I was wondering if an accessible Word form would convert to PDF and keep the accessibility of the form, so it’s good to know that it won’t. The folks who contacted us already have a PDF form, but it has no editable form fields, only lines where the information is to be entered. Maybe they can just go through and add the form fields manually.

Thanks again,

Russell

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Hayman, Douglass
Sent: Thursday, December 15, 2022 1:48 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] [EXTERNAL] - Simple instructions for creating accessible forms in Adobe Pro?

EXTERNAL:  Use caution.<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmyportal.macewan.ca%2Fhelp.html%23external-email&data=05%7C01%7Cdhayman%40olympic.edu%7Cfac0d60dc62f4de4a85408dadee07305%7C5089378aab1544c0b1bad4f21ccc3085%7C1%7C0%7C638067352865840645%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=w6OmomHg7ASh4Farqi8WRdd88qLEcbi7b3tOpo4WHao%3D&reserved=0>

I’m no expert but from what I’ve heard you can’t really have an accessible form in Word that then converts to an accessible PDF form.  That said, from having taken an online course in the topic, if you create the skeleton for the form in Word and then make a PDF, you can add the form fields in the spaces you made in Word for the input.  Then there are all those other steps that are fairly time consuming.

Lately we’ve been using web-based forms instead as they are easier to create and more accessible.

Doug Hayman
IT Accessibility Coordinator
Information Technology
Olympic College
dhayman at olympic.edu<mailto:dhayman at olympic.edu>
(360) 475-7632



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Thursday, December 15, 2022 12:40 PM
To: Access Technology Higher Education Network (athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>) <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [EXTERNAL] - Simple instructions for creating accessible forms in Adobe Pro?

CAUTION: This email came from a non-OC system or external source. Beware of phishing and social engineering!

Hi everyone,

Hope finals are going well.

Does anyone happen to have some easy to understand instructions for creating accessible forms in Adobe Pro? Or, is it better to create an accessible form in Word and then convert to PDF?

Thanks,

Russell


Russell Solowoniuk
AT Educational Assistant, Access and Disability Resources
MacEwan University
7-164K, 10700-104 Ave.
Edmonton, AB  T5J 4S2
E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>
T:  780-497-5826
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