[Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

[Wilbert Pines III]

HI Russel,
The backend is part of clockwork already. Its' the front end/student facing online module that would be an additional purchase. I believe it was under $1000 two plus years ago when we purchased, and it was a one time purchase (ownership), not a subscription.

Best,
WILL PINES (he/him/his)
Accessible Technology Specialist
Student Disability Resource Center
University of California, Riverside
900 University Avenue
1228 Student Services Building
Riverside, CA 92521
Phone: 951-827-3861 | Email: wilbert.pines at ucr.edu<mailto:wilbert.pines at ucr.edu>
Schedule an Appointment<https://bit.ly/30ghhv1>
SDRC Web<sdrc.ucr.edu> | Facebook<https://www.facebook.com/UCRSDRC> | Instagram<https://www.instagram.com/ucrsdrc> | Twitter<https://twitter.com/UCRSDRC>
"A mind stretched by new experiences will never go back to its original dimensions."
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From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Russell Solowoniuk
Sent: Friday, August 26, 2022 2:39 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

Hi Will,

Thanks for this feedback. It sounds like ClockWork works well for alternate format services. Just to clarify, is the Online Alt Media module (frontend) a part of ClockWork?

Have a great weekend,

Russell
From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Wilbert Pines III
Sent: Friday, August 26, 2022 2:44 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>

I use the alternative text module (backend) in ClockWork coupled with the Online Alt Media module through student portal (front end) for requests. Student have access 24/7 to process/status/download. We also use the inventory module for loans of for assistive tech (hardware and software). We have electronic contract signatures that are stored in their profile.

Best,
WILL PINES (he/him/his)
Accessible Technology Specialist
Student Disability Resource Center
University of California, Riverside
900 University Avenue
1228 Student Services Building
Riverside, CA 92521
Phone: 951-827-3861 | Email: wilbert.pines at ucr.edu<mailto:wilbert.pines at ucr.edu>
Schedule an Appointment<https://bit.ly/30ghhv1>
SDRC Web<sdrc.ucr.edu> | Facebook<https://www.facebook.com/UCRSDRC> | Instagram<https://www.instagram.com/ucrsdrc> | Twitter<https://twitter.com/UCRSDRC>
"A mind stretched by new experiences will never go back to its original dimensions."
[cid:image001.png at 01D8C1E3.5AF4A8B0]

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Wednesday, August 24, 2022 3:02 PM
To: Access Technology Higher Education Network (athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>) <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

Hi everyone,

Hope you all had a wonderful summer.

We currently use a proprietary database to track all our disability services, accommodations, exams, technology, alt format, etc. For the alternate format piece, students complete an online request form with the information for the book they want in an alternate format: Title, Edition, Author, ISBN, Publisher, and include the course, term, instructor, date of textbook purchase and price paid. When they submit this online form, the information gets populated in our database. If we already have the requested alt format on file, there is a field that will show, "Item in inventory". We have the ability to run a number of reports in the database, for example, we can run a report to show all the requests received for any given term and year, a report to show all the requests made by a specific student, and much more.

We are looking at perhaps moving to Accommodate by Symplicity as our database. I recall asking on this list last January if anyone was using Accommodate, and it appeared that none of you were. I am hoping that perhaps things have changed since then.

So, if anyone is using Accommodate, can you tell me how the alternate format module works? Do you have the ability to run reports and pull out specific information? Is there a front end where students can enter their alt format requests? Does it have the ability to show whether or not the requested alt format is one that you already have? Does it work well?
Also, can you track technology in Accommodate? We have loaner equipment that students borrow, and we need a way to track what technology students have out on loan, and what technology is left in inventory.

If there are still no Accommodate users out there, I would appreciate it if anyone using any of the commercially available databases could answer my questions above.

Many thanks, and hope you all have a great fall term.

Best regards,

Russell


Russell Solowoniuk
AT Educational Assistant, Access and Disability Resources
MacEwan University
7-164K, 10700-104 Ave.
Edmonton, AB  T5J 4S2
E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>
T:  780-497-5826
F:  780-497-4018
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