[Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

[Spade, Maria]

Russell,

Good evening. Our institution uses Accommodate, although I am not currently using that model. If you would like to reach out to me, I am happy to share with you some of the features and reporting it can do to see if this would be a good fit for your institution.

Thank you,


Maria Spade



Adaptive Technology Specialist, Learning Access Program<https://www.stockton.edu/lap>,

Vice President for Professional Staff, Stockton Federation of Teachers, Local 2275

Pronouns: She, her, hers



Stockton University

101 Vera King Farris Drive

Galloway, NJ 08205

609.652.4988

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From: athen-list <athen-list-bounces at mailman12.u.washington.edu> on behalf of Russell Solowoniuk <solowoniukr at macewan.ca>
Sent: Tuesday, September 6, 2022 3:37 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database


EXTERNAL EMAIL ALERT: The sender is not using a Stockton email address. Please use caution.

Hi Will,



Thanks for clarifying that.



Have a great day,



Russell



From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Wilbert Pines III
Sent: Tuesday, September 6, 2022 12:26 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>



HI Russel,

The backend is part of clockwork already. Its’ the front end/student facing online module that would be an additional purchase. I believe it was under $1000 two plus years ago when we purchased, and it was a one time purchase (ownership), not a subscription.



Best,

WILL PINES (he/him/his)

Accessible Technology Specialist

Student Disability Resource Center

University of California, Riverside

900 University Avenue

1228 Student Services Building

Riverside, CA 92521

Phone: 951-827-3861 | Email: wilbert.pines at ucr.edu<mailto:wilbert.pines at ucr.edu>

Schedule an Appointment<https://bit.ly/30ghhv1>

SDRC Web<sdrc.ucr.edu> | Facebook<https://www.facebook.com/UCRSDRC> | Instagram<https://www.instagram.com/ucrsdrc> | Twitter<https://twitter.com/UCRSDRC>

“A mind stretched by new experiences will never go back to its original dimensions.”

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From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Friday, August 26, 2022 2:39 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



Hi Will,



Thanks for this feedback. It sounds like ClockWork works well for alternate format services. Just to clarify, is the Online Alt Media module (frontend) a part of ClockWork?



Have a great weekend,



Russell

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Wilbert Pines III
Sent: Friday, August 26, 2022 2:44 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>



I use the alternative text module (backend) in ClockWork coupled with the Online Alt Media module through student portal (front end) for requests. Student have access 24/7 to process/status/download. We also use the inventory module for loans of for assistive tech (hardware and software). We have electronic contract signatures that are stored in their profile.



Best,

WILL PINES (he/him/his)

Accessible Technology Specialist

Student Disability Resource Center

University of California, Riverside

900 University Avenue

1228 Student Services Building

Riverside, CA 92521

Phone: 951-827-3861 | Email: wilbert.pines at ucr.edu<mailto:wilbert.pines at ucr.edu>

Schedule an Appointment<https://bit.ly/30ghhv1>

SDRC Web<sdrc.ucr.edu> | Facebook<https://www.facebook.com/UCRSDRC> | Instagram<https://www.instagram.com/ucrsdrc> | Twitter<https://twitter.com/UCRSDRC>

“A mind stretched by new experiences will never go back to its original dimensions.”

[cid:image001.png at 01D8C1F5.BDF10FF0]



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Wednesday, August 24, 2022 3:02 PM
To: Access Technology Higher Education Network (athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>) <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



Hi everyone,



Hope you all had a wonderful summer.



We currently use a proprietary database to track all our disability services, accommodations, exams, technology, alt format, etc. For the alternate format piece, students complete an online request form with the information for the book they want in an alternate format: Title, Edition, Author, ISBN, Publisher, and include the course, term, instructor, date of textbook purchase and price paid. When they submit this online form, the information gets populated in our database. If we already have the requested alt format on file, there is a field that will show, “Item in inventory”. We have the ability to run a number of reports in the database, for example, we can run a report to show all the requests received for any given term and year, a report to show all the requests made by a specific student, and much more.



We are looking at perhaps moving to Accommodate by Symplicity as our database. I recall asking on this list last January if anyone was using Accommodate, and it appeared that none of you were. I am hoping that perhaps things have changed since then.



So, if anyone is using Accommodate, can you tell me how the alternate format module works? Do you have the ability to run reports and pull out specific information? Is there a front end where students can enter their alt format requests? Does it have the ability to show whether or not the requested alt format is one that you already have? Does it work well?

Also, can you track technology in Accommodate? We have loaner equipment that students borrow, and we need a way to track what technology students have out on loan, and what technology is left in inventory.



If there are still no Accommodate users out there, I would appreciate it if anyone using any of the commercially available databases could answer my questions above.



Many thanks, and hope you all have a great fall term.



Best regards,



Russell





Russell Solowoniuk

AT Educational Assistant, Access and Disability Resources

MacEwan University

7-164K, 10700-104 Ave.

Edmonton, AB  T5J 4S2

E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>

T:  780-497-5826

F:  780-497-4018

macewan.ca

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