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<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>The answers below apply to the California community colleges.</span></font><font
color=blue face=Symbol><span style='font-family:Symbol;color:blue'><o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>Who is the
entity that produces the captioning? <o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>It is generally disabled student services or the library,
although a few of our campuses work through their A/V departments.</span></font><font
color=blue><span style='color:blue'><o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>Organizationally
under which university/college department's) is the entity located, funded, and
managed? <o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>Our Chancellor’s Office has been providing funding to
disability services to handle captioning. That money is not sufficient for all
captioning needs, so on most campuses, new materials are required to either be
purchased captioned or be captioned prior to the first showing. Usually the
cost of captioning those materials is absorbed by whichever department orders
the materials.<o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>One creative exception is Mesa College. At Mesa, all video
orders go through their AV librarian (contact me off-list if you would like her
contact information). If something is already captioned, she purchases it out
of the department’s funds. If a different but similar video is available
already captioned, she offers the department the following option: disability
services will use their funds to purchase the alternative or the department can
order the original video but then the department must pay to have the material
captioned.</span></font><font color=blue><span style='color:blue'><o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
most cost-effective hardware/software used? How much resources are needed and
what are the operational costs? <o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>For in-house captioning, I really like the captioning package
from CPC (<a href="http://www.cpcweb.com/">http://www.cpcweb.com/</a>). It is fairly
easy to learn and their support materials are pretty good. The Mac system is a
bit nicer than the PC system, but that’s because the Mac is still a
better multimedia platform than the PC. We do trainings for our colleges on how
to use the equipment.<o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>You need a really fast computer with a huge hard-drive for
captioning. You also need a large external drive for storage. If you are going
to caption DVDs, you will also need a DVD authoring tool, like Encore or DVD
StudioPro. The price tag for the necessary equipment (programs and computer and
peripherals) weighs in right around $12,000. Not cheap, for sure, but when you
consider that captioning for videos is anywhere from $6 to $20 per minute—and
higher for DVD—you can see that out-sourcing is not cheap either.<o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>How much staff
is employed? <o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>Most of our campuses have one person who oversees the
alternate media and a second person who actually does the captioning—usually
as a part-time or contract position.</span></font><font color=blue><span
style='color:blue'><o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
pre-requisite skill sets, and qualifications that are needed? <o:p></o:p></span></font></p>
<p><font size=3 color=blue face=Arial><span style='font-size:12.0pt;font-family:
Arial;color:blue'>The most important qualification to do captioning is really,
really good English skills. There are rules for formatting captions, like “do
not separate a preposition from the word it modifies,” which presuppose
good facility with English. The best captionist I have trained was an English
major. It also requires good attention to detail and some background with AV
equipment. An English major who has dabbled in film editing would be a great
fit.</span></font><font color=blue><span style='color:blue'><o:p></o:p></span></font></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
policies and procedures that start from the request for captioned material, to
production, to delivery of the final product?</span></font> <o:p></o:p></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>In our system, we require permission from
the copyright holder to caption. I encourage our campuses to go through their
collection and request permission for all the holdings from a particular
copyright holder at once. Most often permission is granted. On the occasions it’s
not, it’s usually because the company intends to produce their own
captioned versions.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>If the campus wants to go from VHS to DVD,
that is a second permission issue and also must be requested.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>While the campus is obtaining permission,
they can begin creating the transcript. The procedure I recommend is to capture
the audio and create the transcript from that. It is best not to work from the
video directly as going back and forth over the same section of tape can damage
it. The fastest option is generally to have someone who is very proficient at
Dragon NaturallySpeaking listen to the audio and “re-speak” or “parrot”
what they hear, although if you have someone who can uses steno equipment, that
also works well. (And, no, trying to use Dragon directly does not work well.)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>The means for capturing the audio varies a
bit depending on how you are captioning. If you want more details on that step,
please contact me off-list.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>Once you have the transcript, the next
step is to format the captions and then time-sync them with the video.
This step is the most difficult in the process and the one that takes the
longest to learn to do well. One way to short-cut this step is to use a company
called Automatic Sync (<a href="http://www.automaticsync.com/">http://www.automaticsync.com/</a>).
With AST, you can upload the digital audio and the transcript, and their
software will format the captions and do the time-coding. You just take the
resulting file into your captioning software and make sure the very first
caption matches up. Everything after that just falls into place.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>Once the file has been time-stamped, you
are ready to burn the captioned copy. If you’re going to tape, you simply
play the video tape and record to it from the computer file. DVD is a bit more
complex, but the process is quite similar.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>Once you have a captioned version, archive
the transcript and the computer files. That way if the captioned version is
ever lost or damaged, you can easily create a new one. Also, on the AMX
database, campuses can share their transcripts and computer files (although not
the finished videos).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>Since only one copy of the video can
circulate, lock up the original and use the captioned version.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>My last question. Does anyone have any information on other
post-secondary institutions that have an in-house program? <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=blue face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:blue'>Well, we do! :-) Hope this helps!</span></font><font
size=2 color=blue face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:blue'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p><font size=2 color=navy face=Arial><span style='font-size:10.0pt;font-family:
Arial;color:navy'>******************************************************</span></font><font
color=navy><span style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>Gaeir (rhymes with "fire") Dietrich</span></font><font
color=navy><span style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>High Tech Center Training Unit of the</span></font><font
color=navy><span style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>California Community Colleges</span></font><font
color=navy><span style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>De Anza College, Cupertino, CA</span></font><font
color=navy><span style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>www.htctu.net</span></font><font color=navy><span
style='color:navy'> <br>
</span></font><font size=2 color=navy face=Arial><span style='font-size:10.0pt;
font-family:Arial;color:navy'>408-996-6043</span></font><font color=navy><span
style='color:navy'> </span></font><o:p></o:p></p>
</div>
<div>
<div class=MsoNormal align=center style='text-align:center'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
athen-bounces@athenpro.org [mailto:athen-bounces@athenpro.org] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Christopher Kinney<br>
<b><span style='font-weight:bold'>Sent:</span></b> Thursday, October 18, 2007
7:09 AM<br>
<b><span style='font-weight:bold'>To:</span></b> athen@athenpro.org<br>
<b><span style='font-weight:bold'>Subject:</span></b> [Athen] Questions
regarding post-secondary institution captioningprograms</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p><font size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'>I'm
been charged to investigate the feasibility of setting up captioning services
at Georgia Perimeter College. To be honest I'm not having much luck. I have
contacted a number of schools and other sources and have received no answers as
to how other schools are doing this. Basically the responses I have heard is
that there is technology out there to caption materials. That's great, there
are also components that I can use to build a rocket. However if you put all of
those components in front of me, I wouldn't know what to do with them. So my
questions are to anyone who works at a post-secondary institution that runs a
media caption program for Deaf/HoH.</span></font> <o:p></o:p></p>
<p><font size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'>My
questions regarding setting up a captioning program are: </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>Who is the
entity that produces the captioning? </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>Organizationally
under which university/college department's) is the entity located, funded, and
managed? </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
most cost-effective hardware/software used? How much resources are needed and
what are the operational costs? </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>How much staff
is employed? </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
pre-requisite skill sets, and qualifications that are needed? </span></font><o:p></o:p></p>
<p><font size=3 face=Symbol><span style='font-size:12.0pt;font-family:Symbol'>·
</span></font><font face=Arial><span style='font-family:Arial'>What are the
policies and procedures that start from the request for captioned material, to
production, to delivery of the final product?</span></font> <o:p></o:p></p>
<p><font size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'>My
last question. Does anyone have any information on other post-secondary
institutions that have an in-house program? Any information would be greatly
appreciated.</span></font> <o:p></o:p></p>
<p><font size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'>Thanks,</span></font>
<o:p></o:p></p>
<p style='margin-bottom:12.0pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><br>
<br>
</span></font><font face=Arial><span style='font-family:Arial'>Christopher
Kinney</span></font><br>
<font face=Arial><span style='font-family:Arial'>Assistive Technology
Coordinator</span></font><br>
<font face=Arial><span style='font-family:Arial'>Center for Disability Services</span></font><br>
<font face=Arial><span style='font-family:Arial'>Georgia Perimeter College</span></font><br>
<font face=Arial><span style='font-family:Arial'>555 N. Indian Creek Drive</span></font><br>
<font face=Arial><span style='font-family:Arial'>Clarkston GA 30021</span></font><br>
<br>
<font face=Arial><span style='font-family:Arial'>TEL: 678-891-3385</span></font><br>
<font face=Arial><span style='font-family:Arial'>FAX: 404-298-3830</span></font><o:p></o:p></p>
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