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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>We currently provide our students their accommodation letters in an electronic (PDF) format, but we believe that it should be the student’s responsibility to decide which instructors they want to notify and to take the lead on how to share the letter. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Some students do not want to disclose to all instructors. They may only need accommodations in specific classes or specific situations, so we let the students take the lead on notifying their instructors. We also think it is important that the students meet with the instructor to discuss the accommodations in the letter (in person or by phone), which is another reason we want the student to make direct contact with the instructors and set up a time to review and discuss the letters.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Our suggested email template: <a href="http://disability.tamu.edu/sampleemail">http://disability.tamu.edu/sampleemail</a> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>There are a few cases where our staff may take a more proactive role in notifying instructors about specific needs (interpreters in class; tips for working with an ASD student; planning for alternative format materials), but that is usually done only after consultation with and approval of the student. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Also note:<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol;color:#1F497D'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Some instructors are not good email communicators and will request the student bring or send a hard copy in certain circumstances. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol;color:#1F497D'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Some classes have multiple instructors or course coordinators (that may not be listed in the class schedule system) that will also need to get a copy of the letter. We try to make the letter accessible to the students to they can print or send additional copies of the letter as needed. (<a href="http://disability.tamu.edu/electronicletters">http://disability.tamu.edu/electronicletters</a>) <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal style='text-autospace:none'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>--<o:p></o:p></span></b></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Tracey Forman</span></b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Disability Services<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Texas A&M University<br>979.845.1637<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'><a href="mailto:traceyf@disability.tamu.edu"><span style='color:#0563C1'>traceyf@disability.tamu.edu</span></a><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> athen-list [mailto:athen-list-bounces@mailman13.u.washington.edu] <b>On Behalf Of </b>theoldog@gmail.com<br><b>Sent:</b> Thursday, March 12, 2015 2:12 PM<br><b>To:</b> athen-list@u.washington.edu<br><b>Subject:</b> [Athen] non-technical question regarding accommodations<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal style='background:white'><span style='font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Calibri",sans-serif;color:#1F497D'>Sent from my BlackBerry 10 smartphone on the Bell network.<o:p></o:p></span></p></div><table class=MsoNormalTable border=0 cellpadding=0 width="100%" style='width:100.0%;background:white;border-spacing:0px'><tr><td style='padding:.75pt .75pt .75pt .75pt;font-size:initial;text-align:initial'></td></tr></table><div id="_originalContent"><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>This is a non-technical question, but since I am doing some research I thought I would include ideas from my friends "down south" ;)</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>We are currently debating the pros and cons of distributing accommodation information to profs via email.</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Could you please tell me if your institution is asking students to distribute their accommodation letters themselves or if you are emailing them directly to the professors. </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>If you are emailing, can you explain how you are doing it, problems you have experienced with this process and any pros and cons you'd like to share.</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>TIA!</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>d:)</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Debi Turner</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Assistive Technician, Disability Services</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Humber ITAL</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Student Success & Engagement</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Room A120, Lakeshore Campus</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>3199 Lake Shore Blvd. W.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Toronto, Ontario</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>M8V 1K8</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Tel: (416) 675-6622, ext. 3268</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Fax: (416) 252-8800</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA style='font-family:"Verdana",sans-serif;color:black'> </span><o:p></o:p></p></div></div></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in'><span lang=EN-CA>CONFIDENTIALITY NOTICE: This email and attached material are intended for the use of the individual or organization to whom they are addressed and may not be distributed, copied, or disclosed to other unauthorized persons. This material may contain confidential and/or personal information subject to the provisions of the Freedom of Information and Protection of Privacy Act, the Municipal Freedom of Information and Protection of Privacy Act, and/or the Personal Health Information Protection Act. If you receive this transmission in error, please notify me immediately and delete this message. Do not email, print, copy, distribute, or disclose this email or its contents further. Thank you for your co-operation and assistance. </span><o:p></o:p></p></div><p class=MsoNormal><br><br><o:p></o:p></p></div></div></body></html>