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</o:shapelayout></xml><![endif]--></head><body lang=EN-CA link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'>There are two ways to try to eliminate the font embedding:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'>In Word, in the Word Options under Advanced, embed the fonts. This will most likely add to the file size.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'>In Acrobat: Run Preflight. Font embedding is one of the checkpoints in Preflight. I’m never sure whether you have to actually click this or whether it is part of the overall Preflight checklist. When I first looked at this tool, both checking (not really possible) and just running Preflight were mentioned in various how to articles.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'>I do have instructions and an XMP file if anyone is interested. E-mail me off list. I covered this in an EASI webinar on PDF/UA earlier this year.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'>Cheers, Karen<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F4E79;mso-fareast-language:EN-US'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'> athen-list [mailto:athen-list-bounces@mailman13.u.washington.edu] <b>On Behalf Of </b>Humbert, Joseph A<br><b>Sent:</b> April 29, 2015 9:09 AM<br><b>To:</b> Access Technology Higher Education Network<br><b>Subject:</b> Re: [Athen] PDFMaker vs. Word Add-in for pdf conversion<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><a name="_MailEndCompose"><span lang=EN-US>I converted a 95% accessible syllabus Word document we use for our document accessibility trainings using both tools with no touch up and here are my results:</span></a><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><h2><span lang=EN-US>Accessible PDF converted using PDFMaker<o:p></o:p></span></h2><p class=MsoNormal><span lang=EN-US>317 errors according to <a href="http://www.access-for-all.ch/en/pdf-lab/pdf-accessibility-checker-pac.html">PAC 2 checker</a> <o:p></o:p></span></p><h3><span lang=EN-US>Error Categories<o:p></o:p></span></h3><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Font not embedded (3) – two were space characters, one was a sub-list bullet (not sure why these were dinged)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Path object not tagged (291) – This was the border for the table (these “paths” are not read out by JAWS or NVDA)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Alternative text missing – This was a decorative image that was given no alt text in Word<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Alternative description missing for an annotation (18) – Every single link was dinged for this even though all links had descriptive link text (& read fine with screen readers)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>PDF/UA identifier missing – According to multiple people this is never done automatically<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Display of document title in window title – The local path to the document will display (and be read out) instead of the included document title. Fixed by checking a checkbox in acrobat<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><h2><span lang=EN-US>Accessible PDF converted using Word 2013 add-in<o:p></o:p></span></h2><p class=MsoNormal><span lang=EN-US>49 errors according to <a href="http://www.access-for-all.ch/en/pdf-lab/pdf-accessibility-checker-pac.html">PAC 2 checker</a> <o:p></o:p></span></p><h3><span lang=EN-US>Error Categories<o:p></o:p></span></h3><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Font not embedded (2) – both were space characters (but not the same ones as the PDFMaker plug-in)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Figure element on single page with no bounding box – ding both of the images <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Warning : irregular table – The table in our sample syllabus has spanning rows on purpose<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Warning: Part structure element used as root element<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Invalid use of a Span structure element (18) – Each row of the table was dinged for this<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Possibly inappropriate use of a Figure structure (2) – dinged both images<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Alternative text missing for figure structure – This was a decorative image that was given no alt text in Word<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Alternative description missing for an annotation (18) – Every single link was dinged for this even though all links had descriptive link text<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>XMP Metadata stream missing<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>PDF/UA identifier missing – According to multiple people this is never done automatically<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US><<dc:title>> in document’s XMP metadata missing<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Display of document title in window title – The local path to the document will display (and be read out) instead of the included document title. Fixed by checking a checkbox in acrobat<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>The PDFMaker had more errors, but it did not seem to make a real world difference. The only real difference that I could tell between the two was that the Word add-in converted PDF announced the decorative image, but the PDFMaker one did not.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Thankx,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> Joe<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>---<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Joe Humbert<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Principal Accessibility Analyst<br>Assistive Technology and Accessibility Centers<br>Indiana University<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><a href="mailto:johumber@iu.edu">johumber@iu.edu</a><br>(317) 274-3478<o:p></o:p></span></p><p class=MsoNormal><b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri",sans-serif'> athen-list [<a href="mailto:athen-list-bounces@mailman13.u.washington.edu">mailto:athen-list-bounces@mailman13.u.washington.edu</a>] <b>On Behalf Of </b>Howard Kramer<br><b>Sent:</b> Tuesday, April 28, 2015 5:44 PM<br><b>To:</b> Access Technology Higher Education Network<br><b>Subject:</b> [Athen] PDFMaker vs. Word Add-in for pdf conversion<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><div><p class=MsoNormal><span lang=EN-US>(Note: I also posted this on the WebAIM list)</span><span lang=EN-US style='font-family:"Times New Roman",serif'><o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><div><p class=MsoNormal><span lang=EN-US>I've noticed there are two contradictory views regarding PDFMaker vs. the Word/Office Add-in for Office 2010 and 2013. I've heard from some folks that the Word Add-in works fine and just as well as the PDFMaker Add-in. On the WebAIM site (<a href="http://webaim.org/techniques/acrobat/converting">http://webaim.org/techniques/acrobat/converting</a>), they state, regarding the Word Add-in that: <o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US style='font-family:"Helvetica Neue";color:#333333;background:#FAFAFA'>The tagging process may not be quite as good as with the Adobe add-in, but most content, such as heading levels, lists, and alternative text for images is exported.</span><span lang=EN-US style='font-family:"Calibri",sans-serif;color:#333333;background:#FAFAFA'> </span><span lang=EN-US><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US>Is the above the general consensus or is this still up for debate. I'd like to know how strongly to recommend PDFMaker over the native Word Add-in.<o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Thanks in advance,<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Howard<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US>-- <o:p></o:p></span></p><div><div><p class=MsoNormal><span lang=EN-US>Howard Kramer<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Conference Coordinator<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Accessing Higher Ground<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>303-492-8672<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>cell: 720-351-8668<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US style='font-size:8.5pt;font-family:"Verdana",sans-serif;color:#333333;background:#F9F8F3'>AHEAD Association of Higher Education and Disability</span><span lang=EN-US><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div></div></div></div></div></body></html>