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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>We’ve found that you’ll get the best, most accurate and accessible PDF if you use the most current software tools.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Today, those are <b>Word 2016</b> and <b>Acrobat DC</b> (which installs PDFMaker ver. 15.0 in MS Office).<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>We remediate dozens of documents a week for clients. Just checked a few samples and all had the correct tags in the tag tree as well as in the Order Panel (TURO tool).<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>I recommend that you update your Acrobat to DC and keep your Word 2016. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Don’t go backwards. And never assume that outdated software knows about today’s standards.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Remember, it takes two pieces of software to create an accessible PDF: the source application software (Word 2016) and the converting software (Acrobat PDFMaker 15.0). You won’t get solid results if one of them is out of date. (Which is why we need to work with both Adobe and Microsoft to get the accessibility problems resolved.)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Have attached a remake of your PDF. Took your Word document and opened it in Word 2016, exported to accessible PDF with Acrobat DC/PDF Maker 15. Open my version in Acrobat and you’ll see the tags in the Order Panel/TURO are accurate and match the tag tree.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>FYI, you can see which versions of the source application and converting software were used to create a PDF by doing the following:<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Open the PDF in Acrobat Pro.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>File / Properties.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>First tab, Description.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Towards the middle you see the source and convertion software. <b>PDF Producer</b> shows which software and version was used to convert the source to the PDF.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>--Bevi Chagnon<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:9.0pt;font-family:"Calibri",sans-serif;color:#D9D9D9'>— — —<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'>Bevi Chagnon </span></b><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'>| </span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="http://www.pubcom.com/"><span style='font-size:9.0pt'>www.<b>PubCom</b>.com</span></a></span><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'> <o:p></o:p></span></p><p class=MsoNormal style='margin-top:4.0pt'><i><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'>Technologists, Consultants, Trainers, Designers, and Developers<o:p></o:p></span></i></p><p class=MsoNormal><i><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'>for publishing & communication<o:p></o:p></span></i></p><p class=MsoNormal style='margin-top:4.0pt'><span style='font-size:9.0pt;font-family:"Calibri",sans-serif'>| Acrobat PDF | Print | EPUBS | Sec. 508 Accessibility |<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:9.0pt;font-family:"Calibri",sans-serif;color:#D9D9D9'>— — —<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0pt 0pt 0pt'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> athen-list [mailto:athen-list-bounces@mailman13.u.washington.edu] <b>On Behalf Of </b>Hadi Rangin<br><b>Sent:</b> Sunday, December 4, 2016 3:42 AM<br><b>To:</b> 'Access Technology Higher Education Network' <athen-list@u.washington.edu><br><b>Cc:</b> Marinette Fargo (mfargo@uoguelph.ca) <mfargo@uoguelph.ca><br><b>Subject:</b> [Athen] FW: MS WORD 2016 Compability Inquiry<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Hi Marrinette,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>As the MS Office list is a closed list and under NDA, unfortunately, I can’t engage the team in a conversation with non-members. However I am forwarding your question to the Athen list and I am positive someone will have answer for you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>If you are not a member of this public list, you might want to consider to join it.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0pt 0pt 0pt'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Marinette Fargo [<a href="mailto:mfargo@uoguelph.ca">mailto:mfargo@uoguelph.ca</a>] <br><b>Sent:</b> Thursday, December 1, 2016 6:22 AM<br><b>To:</b> Hadi Rangin <<a href="mailto:hadir@uw.edu">hadir@uw.edu</a>>; <a href="mailto:msoffice@uwashington.edu">msoffice@uwashington.edu</a><br><b>Subject:</b> MS WORD 2016 Compability Inquiry<o:p></o:p></span></p></div></div><div id=divtagdefaultwrapper><p><span style='font-family:"Calibri",sans-serif;color:black'>Hello Members of the Office Accessibility Working Group,<o:p></o:p></span></p><div><div><div id=divtagdefaultwrapper><p><span style='font-family:"Calibri",sans-serif;color:black'>I hope this message finds you all well. I was a former member of the MS Office accessibility working group and I am reaching out to you to ask for some guidance.<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>I am wondering if anyone in the group has recently encountered issues with converting documents created in MS WORD 2016 to ACROBAT PDF?<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>I've attached a MS WORD Doc that has been created accessible and should carry proper tags into Acrobat. However, this is not the case. The resulting PDF looks like the tags are correct in the tag tree but not according to the TURO tool. If you expand the tag tree, there are many empty containers and tags that have carried over from the WORD doc.<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>I took this to out internal IT department to ask them to do some testing and they have notified me that it is a compatibility issue between WORD 2016 and Acrobat Pro XI. Their recommendation was for me to revert back to WORD 2013 as a solution but our campus has already upgraded everyone to WORD 2016 so this is obviously not an ideal solution. <o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>I present training workshops on document accessibility and this issue is generating quite a bit of confusion and conflicting information so I am looking for any additional info I can get to help us find a better solution or at least verify the cause of the issue.<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>I appreciate any feedback or suggestions you are able to offer.<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>Take Care,<o:p></o:p></span></p><p><span style='font-family:"Calibri",sans-serif;color:black'>Marinette</span><span style='font-family:"Calibri",sans-serif'><o:p></o:p></span></p><p><span style='font-family:"Arial",sans-serif;color:navy'>Library Accessibility Services<span style='background:white'>,</span></span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><div id=Signature><div id=divtagdefaultwrapper><div><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><span style='font-family:"Arial",sans-serif;color:navy'>McLaughlin Library - <span style='background:white'>Room 124</span></span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><span style='font-family:"Arial",sans-serif;color:navy;background:white'>University of Guelph</span><span style='font-family:"Arial",sans-serif;color:navy'><br><span style='background:white'>Phone: 519-824-4120 ext. <strong><span style='font-family:"Arial",sans-serif'>58925</span></strong></span></span><span style='font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Arial",sans-serif;color:navy'>Office Hours: <b>8:30am - 4:30pm (Monday - Friday)</b></span><span style='font-family:"Calibri",sans-serif;color:navy'> </span><span style='font-size:14.0pt;font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Calibri",sans-serif;color:black'> </span><span style='font-size:14.0pt;font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><strong><i><span style='font-family:"Calibri",sans-serif;color:black'>CONFIDENTIALITY NOTICE: </span></i></strong><span style='font-family:"Arial",sans-serif;color:black'>This electronic message and all contents contain information that may be privileged, confidential or otherwise protected from disclosure. The information is intended for the addressee(s) only. If you are not an addressee, any disclosure, copy, distribution or use of the contents of </span><span style='font-size:14.0pt;font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p><p style='background:white'><span style='font-family:"Arial",sans-serif;color:black'>this message is prohibited. If you have received this electronic message in error, please notify the sender by reply e-mail and destroy the original message and all copies.</span><span style='font-size:14.0pt;font-family:"Calibri",sans-serif;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Calibri",sans-serif;color:black'><o:p> </o:p></span></p></div></div></div></div></div></div></div></div></body></html>