<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=utf-8"><meta name=Generator content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Cambria;
panose-1:2 4 5 3 5 4 6 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle18
{mso-style-type:personal-reply;
font-family:"Cambria",serif;
color:#1F3864;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>I’ve not used ABBYY FineReader to create forms from scanned images so am not sure if you can add the form controls and their Tooltips/properties in FineReader and then save as a tagged PDF. I have to upgrade my ABBYY PDF Transformer to FineReader. On my expanding list of things to do.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>Yes, the Tags are the “markup” and if you save your Word document as a tagged PDF using either the Acrobat Ribbon (need to have Acrobat Pro DC installed) or by pressing F12 and choosing PDF as the file type then activating the Options button (Alt + letter O) to make sure that Headings are used for Bookmarks in the PDF before saving, you end up with a tagged PDF. It is the Tags that make a PDF accessible.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>There is usually not a lot of remediation but you do have to check the Tags to make sure that they are correct (part of your Quality Assurance process). As I mentioned, there may also be lines and symbols causing accessibility check errors that need to be fixed.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>For forms, it is not good enough to add the <Form> Tags anywhere in the Tags Tree. The <Form> Tags must be in the <P> Tag where the question is so that someone using a screen reader or Text-to-Speech tool will be able to read the text of the question associated with the form field. While most of us use either a list of form controls or the Tab/Shift + Tab or other keyboard commands to zip around forms, there are times when you need to look at the question or instructional text in a form. This is why the <Form> Tag must be with the question.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>If you start with an untagged PDF, add the form controls and then Tag the document in Acrobat, most of the form annotations’/the form controls will be lumped into one <Form> Tag. This means that those using adaptive technology will move through the form controls but the form controls will have no real relationship to the question being asked. Think of it like reading all the form fields then going back and reading all the questions or instructional text…separate but on the same page with no relationship to each other then trying to remember which form field goes with which question. For people with learning, cognitive or print disabilities, it is essential to have the text of a question directly related/associated with the form field for that question. This is done in the Tags Tree.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>When the tagging tool goes through an untagged PDF document, because you are dealing with a different document layout (a form), chunks of text can be lumped together. Each question should have its own <P> Tag for easy reading, establishing a logical reading order and to allow you to add the correct <Form> Tag for the question.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>For Yes/No questions, the words Yes and No need to be separated in the <P> Tag so that the radio buttons can be inserted between them with the correct radio button for the Yes and No text. For example, you have the question “Gender” followed by the word “Male” followed by the radio button for male, followed by the text “Female” followed by the radio button for female. That is the logical reading order of the content for that question based on the visual positioning of the text on the page.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>The ToolTips help us identify that we are in the right form control for the question, and we can use them to quickly fill out the form, but we also need access to the text of the form so that we can refer to it if we need or want to.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'>Cheers, Karen<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-CA style='font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu> <b>On Behalf Of </b>Robert Spangler<br><b>Sent:</b> Tuesday, September 18, 2018 8:39 AM<br><b>To:</b> Access Technology Higher Education Network <athen-list@u.washington.edu><br><b>Subject:</b> Re: [Athen] Creating Accessible PDF Forms in Word<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p><div><p class=MsoNormal style='margin-left:.5in'>When you say save it as a tagged PDF, is this something you're doing in Word? Also, trying to wrap my mind around tagged PDF - is this when you use markup tags like in HTML to designate paragraphs, headings and such? Finally, if it's just a form, what remediation would be needed?<o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Thanks for everyone's responses!<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div></div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p><div><div><p class=MsoNormal style='margin-left:.5in'>On Mon, Sep 17, 2018 at 5:38 PM Karlen Communications <<a href="mailto:info@karlencommunications.com">info@karlencommunications.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal style='margin-left:.5in'>I create the form template in Word, save it as a tagged PDF, make any remediation and then add the form controls. I find this saves time. <o:p></o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'>No, the process is not accessible because of AT being in virtual view. It is a visual and mouse dependent activity.<o:p></o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'>I have a self paced online course on how to create accessible PDF forms, but again the process is not accessible.<o:p></o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'><a href="https://karen-mccall.teachable.com/p/accessible-fillable-pdf-forms" target="_blank">https://karen-mccall.teachable.com/p/accessible-fillable-pdf-forms</a><o:p></o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div id="m_-7479999976596201959AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'>Cheers, Karen<br><br>Sent from my iPad<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'><br>On Sep 17, 2018, at 5:11 PM, Robert Spangler <<a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a>> wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='margin-left:.5in'>OK so you're saying that one would have to do this directly using Adobe Acrobat Pro or Abbyy FineReader?<o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'>I am assuming that this process would not be accessible since it involves editing a PDF.<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div></div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p><div><div><p class=MsoNormal style='margin-left:.5in'>On Mon, Sep 17, 2018 at 5:09 PM Karlen Communications <<a href="mailto:info@karlencommunications.com" target="_blank">info@karlencommunications.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal style='margin-left:.5in'>As far as I know, you have to add the form controls in the PDF document. Neither the old ActiveX or the newer Content Controls are converted as form controls in a PDF document.<o:p></o:p></p></div><div id="m_-7479999976596201959m_1526008410604928264AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div id="m_-7479999976596201959m_1526008410604928264AppleMailSignature"><p class=MsoNormal style='margin-left:.5in'>Cheers, Karen<br><br>Sent from my iPad<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'><br>On Sep 17, 2018, at 4:44 PM, Robert Spangler <<a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a>> wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='margin-left:.5in'>Hello:<o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>I am able to create forms with fields and other controls by using the developer tab, which I had to enable in Word options. I am able to create these forms then use the restrict editing feature to make them fillable only. When I go to save as PDF, however, the fields are not retained. Is it possible to create fillable PDF forms in Word and, if so, could someone please explain? I understand that Adobe Pro could also be used to do this but if we can do it from Word this would be better. Thanks!<br clear=all><o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><p class=MsoNormal style='margin-left:.5in'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='margin-left:.5in'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></div></div></blockquote><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal style='margin-left:.5in'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></div></blockquote></div><p class=MsoNormal style='margin-left:.5in'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></blockquote></div><p class=MsoNormal style='margin-left:.5in'><br clear=all><o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><p class=MsoNormal style='margin-left:.5in'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='margin-left:.5in'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></blockquote><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal style='margin-left:.5in'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></div></blockquote></div><p class=MsoNormal style='margin-left:.5in'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></blockquote></div><p class=MsoNormal style='margin-left:.5in'><br clear=all><o:p></o:p></p><div><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p></div><p class=MsoNormal style='margin-left:.5in'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='margin-left:.5in'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='margin-left:.5in'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></body></html>