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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Learning how to design and create an accessible form is not for everyone. It’s an upper-level skill, especially when the form is detailed, complex, or must fit certain constraints such as one page.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I encourage our clients to allow one or two people to become the form experts who get the advanced training in accessible forms (all types). <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>—Bevi Chagnon<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal>Bevi Chagnon, founder/CEO <b><span style='color:#AEAAAA'>|</span></b> <a href="mailto:Bevi@PubCom.com"><span style='color:#0563C1'>Bevi@PubCom.com</span></a> <o:p></o:p></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal><b>PubCom: <span style='color:#C00000'>Technologists for Accessible Design + Publishing</span><o:p></o:p></b></p><p class=MsoNormal>consulting <span style='color:#D0CECE'>•</span> training <span style='color:#D0CECE'>•</span> development <span style='color:#D0CECE'>•</span> design <span style='color:#D0CECE'>•</span> sec. 508 services<o:p></o:p></p><p class=MsoNormal><b>Upcoming classes</b> at <a href="http://www.pubcom.com/classes"><span style='color:#0563C1'>www.PubCom.com/<b>classes</b></span></a> <o:p></o:p></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal><a href="https://mailchi.mp/ff5bd323ea45/newsletter-accessibility-fonts-design-upcoming-classes-2901237"><b><span style='color:#0563C1'>Latest</span></b><span style='color:#0563C1'> blog-newsletter</span></a> – Accessibility Tips at <a href="http://www.PubCom.com/blog"><span style='color:#0563C1'>www.PubCom.com/blog</span></a> <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu> <b>On Behalf Of </b>Robert Spangler<br><b>Sent:</b> Tuesday, September 18, 2018 2:51 PM<br><b>To:</b> Access Technology Higher Education Network <athen-list@u.washington.edu><br><b>Subject:</b> Re: [Athen] Creating Accessible PDF Forms in Word<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Thanks for this explanation. So I'm starting to get people from around campus asking me for advice on creating accessible forms and documents, since we have just launched an entire web site redesign campaign. Would the best idea for us is to push for the purchase of a site license of Adobe Acrobat Pro so that departments can create accessible PDF documents and forms? There was some talk about this once before but it was shelved. I think there are good reasons to justify this now.<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On Tue, Sep 18, 2018 at 10:45 AM <<a href="mailto:chagnon@pubcom.com">chagnon@pubcom.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Abbyy FineReader has many of the same features that are in Acrobat Pro:<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>—OCR of scanned images and text.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>—Edit PDFs.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>—Convert PDFs to other file formats, such as Word.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>—Commenting and review tasks.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>It has nothing in common with Adobe InDesign, which is a graphic design page layout program. InDesign is used to create visually rich documents such as books, newspapers, magazines, brochures, catalogs, billboards, business cards, and just about every other type of document on the planet. <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>It is used to create the source document from which PDFs are exported. It does not have any OCR capabilities whatsoever, nor capabilities to edit or modify PDFs.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>InDesign is also used to create PDFs for press and print, which are a different type of PDF than those we read on a computer screen. These press-quality PDFs are made to the exacting technical requirements of the printing industry and have no accessibility.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>InDesign can also create accessible PDFs, as well as accessible EPUBs.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>And as Karen McCall stated earlier, it definitely is not an accessible application itself.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>—Bevi Chagnon<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:#D0CECE'>— — —</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Bevi Chagnon, founder/CEO <b><span style='color:#AEAAAA'>|</span></b> <a href="mailto:Bevi@PubCom.com" target="_blank"><span style='color:#0563C1'>Bevi@PubCom.com</span></a> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:#D0CECE'>— — —</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>PubCom: <span style='color:#C00000'>Technologists for Accessible Design + Publishing</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>consulting <span style='color:#D0CECE'>•</span> training <span style='color:#D0CECE'>•</span> development <span style='color:#D0CECE'>•</span> design <span style='color:#D0CECE'>•</span> sec. 508 services<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>Upcoming classes</b> at <a href="http://www.pubcom.com/classes" target="_blank"><span style='color:#0563C1'>www.PubCom.com/<b>classes</b></span></a> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:#D0CECE'>— — —</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a href="https://mailchi.mp/ff5bd323ea45/newsletter-accessibility-fonts-design-upcoming-classes-2901237" target="_blank"><b><span style='color:#0563C1'>Latest</span></b><span style='color:#0563C1'> blog-newsletter</span></a> – Accessibility Tips at <a href="http://www.PubCom.com/blog" target="_blank"><span style='color:#0563C1'>www.PubCom.com/blog</span></a> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>From:</b> athen-list <<a href="mailto:athen-list-bounces@mailman12.u.washington.edu" target="_blank">athen-list-bounces@mailman12.u.washington.edu</a>> <b>On Behalf Of </b>Robert Spangler<br><b>Sent:</b> Tuesday, September 18, 2018 8:41 AM<br><b>To:</b> Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br><b>Subject:</b> Re: [Athen] Creating Accessible PDF Forms in Word<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>My understanding is that Abbyy Finereader is a competing product to Adobe Pro/InDesign. Can one not create a form from a scanned image using Adobe?<o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>On Mon, Sep 17, 2018 at 5:59 PM Karlen Communications <<a href="mailto:info@karlencommunications.com" target="_blank">info@karlencommunications.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>You would use ABBYY FineReader if you are starting the form from a scanned image.<o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Bevi is correct about current versions of InDesign as a tool for accessible forms, however, desktop publishing authoring tools aren't accessible either. You are working with frames, threading frames so that content flows and AT doesn't support the content in the frames or the placement and sizing of frames.<o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Cheers, Karen<br><br>Sent from my iPad<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'><br>On Sep 17, 2018, at 5:11 PM, Robert Spangler <<a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a>> wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>OK so you're saying that one would have to do this directly using Adobe Acrobat Pro or Abbyy FineReader?<o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>I am assuming that this process would not be accessible since it involves editing a PDF.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>On Mon, Sep 17, 2018 at 5:09 PM Karlen Communications <<a href="mailto:info@karlencommunications.com" target="_blank">info@karlencommunications.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>As far as I know, you have to add the form controls in the PDF document. Neither the old ActiveX or the newer Content Controls are converted as form controls in a PDF document.<o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954m_1526008410604928264AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div id="m_3279096840150698275m_-8839509601201019954m_1526008410604928264AppleMailSignature"><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Cheers, Karen<br><br>Sent from my iPad<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'><br>On Sep 17, 2018, at 4:44 PM, Robert Spangler <<a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a>> wrote:<o:p></o:p></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Hello:<o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>I am able to create forms with fields and other controls by using the developer tab, which I had to enable in Word options. I am able to create these forms then use the restrict editing feature to make them fillable only. When I go to save as PDF, however, the fields are not retained. Is it possible to create fillable PDF forms in Word and, if so, could someone please explain? I understand that Adobe Pro could also be used to do this but if we can do it from Word this would be better. Thanks!<br clear=all><o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></div></div></blockquote><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></div></blockquote></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></blockquote></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><br clear=all><o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></blockquote><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></div></blockquote></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></blockquote></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><br clear=all><o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></div><p class=MsoNormal>_______________________________________________<br>athen-list mailing list<br><a href="mailto:athen-list@mailman12.u.washington.edu" target="_blank">athen-list@mailman12.u.washington.edu</a><br><a href="http://mailman12.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman12.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p></blockquote></div><p class=MsoNormal><br clear=all><o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-- <o:p></o:p></p><div><div><div><div><div><div><div><div><p class=MsoNormal>Robert Spangler<br>Disability Services Technical Support Specialist<br><a href="mailto:rspangler1@udayton.edu" target="_blank">rspangler1@udayton.edu</a><br>Office of Learning Resources (OLR) - RL 023<br>Ryan C. Harris Learning & Teaching Center (LTC)<br>University of Dayton | 300 College Park | Dayton, Ohio 45469-1302 <br>Phone: 937-229-2066<o:p></o:p></p></div><div><p class=MsoNormal>Fax: 937-229-3270<o:p></o:p></p></div><div><p class=MsoNormal>Ohio Relay: 711 (available for individuals who are deaf or hard of hearing)<o:p></o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'>Web Site: <a href="http://go.udayton.edu/learning" target="_blank">http://go.udayton.edu/learning</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div></body></html>