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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">If the instructions both for mouse and keyboard use are already explain, describing again in the alt text would be duplicating information, which is not the purpose. In some cases when I develop
tutorials and instructions with images, I use the recommendations that Karen addressed. Other times, especially in an interface that allows for images to be marked as decorative and ignored, I mark images as such, making sure all of the information was shared
in the surrounding text and none of the meaning is lost. As Robert alluded to, having the image brings UDL principles into practice, in this case, offering content in different formats, whether that is to promote understanding (2.4), or customizing the display
of information (1.1) among others.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal">Ana :-]<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">—<span style="font-family:"PMingLiU",serif"><br>
</span><b><i>Ana Thompson, MIS, CPACC<br>
</i></b>Learning & Access Designer<o:p></o:p></p>
<p class="MsoNormal"><br>
Office of Digital Learning & Innovation (DLI)<br>
University of Washington Bothell - LBA 204E <o:p></o:p></p>
<p class="MsoNormal">425-352-3794<br>
208-991-3095<o:p></o:p></p>
<p class="MsoNormal"><a href="https://twitter.com/EdTechAna">@EdTechAna</a><o:p></o:p></p>
<p class="MsoNormal"><a href="https://access-design.blog/">Access-Design.blog</a><br>
<a href="http://nwelearn.org/">NWeLearning Comm.</a> Chair<br>
<a href="http://nwmet.org/">NW/MET</a> Emeritus Board Member<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Ask me about <u><a href="https://www.uwb.edu/digital-learning/udal/uwb-itals">UW IT Accessibility Liaison Program</a></u><o:p></o:p></p>
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<p class="MsoNormal"><u><a href="http://www.uwb.edu/learningtech/universal-design-for-active-learning">Universal Design for Active Learning</a></u> – A UW Bothell Initiative<span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">athen-list <athen-list-bounces@mailman12.u.washington.edu> on behalf of Karlen Communications <info@karlencommunications.com><br>
<b>Reply-To: </b>Access Technology Higher Education Network <athen-list@u.washington.edu><br>
<b>Date: </b>Tuesday, September 25, 2018 at 10:27 AM<br>
<b>To: </b>'Access Technology Higher Education Network' <athen-list@u.washington.edu><br>
<b>Subject: </b>Re: [Athen] Alt text for instructions with screenshots<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span lang="EN-CA" style="font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864">I use the Alt Text as something supporting what my tutorials are presenting. For example, if I have the step by step instructions on how to change a font
size using the Font dialog, the Alt Text for the image would be “Font dialog showing Font Size options” and I would put focus on the Font Size settings part of the dialog when doing the screen image. Sometimes I just use “Font dialog” when I’ve given a step-by-step
overview of the Font dialog settings.</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864"> </span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864">Cheers, Karen</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:14.0pt;font-family:"Cambria",serif;color:#1F3864"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu>
<b>On Behalf Of </b>Robert Beach<br>
<b>Sent:</b> Tuesday, September 25, 2018 10:45 AM<br>
<b>To:</b> Access Technology Higher Education Network <athen-list@u.washington.edu><br>
<b>Subject:</b> Re: [Athen] Alt text for instructions with screenshots<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Alt text has a purpose which is to give the information provided by the image. I would not change this. Rather, I would add the keycommands to the general instructions since people without
disabilities may wish to use them as well. Usually key commands can be more efficient than mousing everything. This is more in line with universal design.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Robert Lee Beach</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Assistive Technology Specialist</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Kansas City Kansas Community College</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">7250 State Avenue</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Kansas City, KS 66112</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Phone: 913-288-7671</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Email: <a href="mailto:rbeach@kckcc.edu">
rbeach@kckcc.edu</a></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"><b>From:</b> athen-list <<a href="mailto:athen-list-bounces@mailman12.u.washington.edu">athen-list-bounces@mailman12.u.washington.edu</a>>
<b>On Behalf Of </b>Christine Robinson<br>
<b>Sent:</b> Tuesday, September 25, 2018 9:20 AM<br>
<b>To:</b> Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu">athen-list@u.washington.edu</a>><br>
<b>Subject:</b> [Athen] Alt text for instructions with screenshots<o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">Hi all –</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">For our campus, I’m tasked with creating instructions for various elements in Office 365. Obviously, I want to make the instructions accessible
- and I haven’t dealt with this kind of thing before.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">My instructions include steps such as (for example) “In the upper left corner of the Office 365 window, click the icon for the App Launcher,” followed
by a screenshot with the icon circled.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">It seems like the alt text should not be a description of the screenshot, however. I suspect a screen reader user doesn’t really care what the icon
<i>looks</i> like. Since alt text is supposed to convey the same information that a sighted user would obtain from an image, it makes sense to me that the alt text should offer instructions on how to accomplish the same result using keyboard commands.
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">For example, if my text instructions say, “in the upper left corner, click the icon…” perhaps the alt text for the image should say something like,
“Tab to the icon for the App Launcher.” ???</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">So my questions for you all are:</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#222A35">Is it correct that, in this case, alt text should provide instructions on how to navigate to the icon instead of a description of the image?</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif;color:#222A35">Where can I find more instructions re. using Office 365 features via keyboard commands? I’ve searched on the Microsoft site but haven’t succeeded in finding anything.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35">Thanks!</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif;color:#222A35"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="color:#007048">Christine Robinson</span></b><span style="color:#007048">
</span><span style="color:#222A35">| Technical Trainer/Writer | Center for Teaching Excellence</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="color:#007048">Georgia Gwinnett College</span></b><span style="color:#222A35"> | 1000 University Center Lane| Lawrenceville, GA 30043</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"> <o:p></o:p></p>
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