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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'>Hi Russell,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'>Are you sure you used the built-in heading styles in your word document?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><img width=751 height=314 style='width:7.825in;height:3.275in' id="Picture_x0020_1" src="cid:image002.jpg@01D47062.D53EDE00"><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'>Otherwise if this is done, then there might be some software bug. I would recommend reinstalling office, test again, if it is still not work reinstall acrobat.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'>Others, please chime-in with the keyboard shortcuts as I don’t know them off hand and I’m a slow typer<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'>Joe Humbert<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial",sans-serif'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu> <b>On Behalf Of </b>Russell Solowoniuk<br><b>Sent:</b> Tuesday, October 30, 2018 2:32 PM<br><b>To:</b> Access Technology Higher Education Network <athen-list@u.washington.edu><br><b>Subject:</b> Re: [Athen] Headings in Word 2016 not carrying over to PDFs<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hi Bevi,<o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal>Thanks so much for the great explanations and step by step instructions. I followed your instructions and I’m still not getting the headings to carry over to the PDF! I also followed Karen’s instructions with similar results.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Take care,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Russell<o:p></o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b>From:</b> athen-list <<a href="mailto:athen-list-bounces@mailman12.u.washington.edu">athen-list-bounces@mailman12.u.washington.edu</a>> <b>On Behalf Of </b><a href="mailto:chagnon@pubcom.com">chagnon@pubcom.com</a><br><b>Sent:</b> Tuesday, October 30, 2018 11:15 AM<br><b>To:</b> 'Access Technology Higher Education Network' <<a href="mailto:athen-list@u.washington.edu">athen-list@u.washington.edu</a>><br><b>Subject:</b> Re: [Athen] Headings in Word 2016 not carrying over to PDFs<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Russell wrote: “I tried both printing the document to Adobe PDF…”<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Never make an accessible PDF that way from any program. It kills all of the accessibility in the PDF and creates only print-specific information in the PDF. Remember, there are all kinds of PDFs for different purposes.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>“… going to the Adobe tab in Word and choosing to create a PDF that way.”<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>That’s the Acrobat ribbon which is installed with the PDF Maker plug-in when Acrobat is installed.<o:p></o:p></p><p class=MsoNormal>Before clicking the Create PDF button, first click the <b>Preferences button</b> to the right of it and set the conversion settings. The plug-in does not automatically have the accessibility settings by default; you must choose what type of PDF you want to make, in this case an accessible tagged PDF.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>General settings for an accessible tagged PDF are:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>On the Settings tab:<o:p></o:p></b></p><p class=MsoNormal>Conversion Settings: Smallest File Size (or Standard)<o:p></o:p></p><p class=MsoNormal>Check: Convert Document Information<o:p></o:p></p><p class=MsoNormal>Check: Create Bookmarks<o:p></o:p></p><p class=MsoNormal>Check: Add links<o:p></o:p></p><p class=MsoNormal>Check: Enable Accessibility and Reflow with tagged Adobe PDF <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>On the Word tab:<o:p></o:p></b></p><p class=MsoNormal>Check: Convert footnote and endnote links<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>On the Bookmarks tab:<o:p></o:p></b></p><p class=MsoNormal>Check: Convert Word Headings to Bookmarks<o:p></o:p></p><p class=MsoNormal>And below it, check the specific styles you want picked up as bookmarks.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Under <b>Advanced Settings</b> (on the Settings tab):<o:p></o:p></p><p class=MsoNormal>Under the Fonts menu:<o:p></o:p></p><p class=MsoNormal>Check: Embed all fonts<o:p></o:p></p><p class=MsoNormal>Check: Subset embedded fonts…<o:p></o:p></p><p class=MsoNormal>And <b>remove</b> all fonts listed in the <b>Never Embed</b> field. All fonts must be embedded to ensure full accessibility.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hope this helps!<o:p></o:p></p><p class=MsoNormal>—Bevi Chagnon<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>(I’ll be presenting at AHG on accessible PDFs from InDesign, forms from InDesign, and EPUBs from InDesign) <o:p></o:p></p><div><p class=MsoNormal><b><span style='color:#D0CECE'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal>Bevi Chagnon, founder/CEO <b><span style='color:#AEAAAA'>|</span></b> <a href="mailto:Bevi@PubCom.com">Bevi@PubCom.com</a> <o:p></o:p></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal><b>PubCom: <span style='color:#C00000'>Technologists for Accessible Design + Publishing</span><o:p></o:p></b></p><p class=MsoNormal>consulting <span style='color:#D0CECE'>•</span> training <span style='color:#D0CECE'>•</span> development <span style='color:#D0CECE'>•</span> design <span style='color:#D0CECE'>•</span> sec. 508 services<o:p></o:p></p><p class=MsoNormal><b>Upcoming classes</b> at <a href="http://www.pubcom.com/classes">www.PubCom.com/<b>classes</b></a> <o:p></o:p></p><p class=MsoNormal><b><span style='color:#D0CECE'>— — —<o:p></o:p></span></b></p><p class=MsoNormal><a href="https://mailchi.mp/ff5bd323ea45/newsletter-accessibility-fonts-design-upcoming-classes-2901237"><b>Latest</b> blog-newsletter</a> – Accessibility Tips at <a href="http://www.PubCom.com/blog">www.PubCom.com/blog</a> <o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p></div></body></html>