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<p class="MsoNormal"><span style="color:#1F497D">This is the method we use, as well, and I refer to it as a “best practice.” We move the table caption/identifier to above the table, and sometimes add extra information and call it a “caption” or sometimes “alternate
format note.” Alt-texting a table is not a thing, yet, and even if it was, I agree with Bevi that we shouldn’t put that information in a hidden format that only certain readers can see. Marking the header row in the table is critical, as well. And the simpler
the table, the better. I have been known to break tables into smaller tables when the information is REALLY complex and hard to follow.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">*Please note: I am currently working remotely, so can be reached by email, Teams, or by cell at 303-475-7447.*<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Susan Kelmer
</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Alternate Format Production Program Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Disability Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Division of Student Affairs
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#CFB87C">T</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D"> </span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">303
735 4836</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#CFB87C"><a href="http://www.colorado.edu/disabilityservices"><span style="color:#CFB87C">www.colorado.edu/disabilityservices</span></a>
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#CFB87C"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:#1F497D">Due to the nature of electronic communication, the security of this message cannot be guaranteed. If you’ve received this email in error please notify the
sender immediately and delete this message. </span></i><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu>
<b>On Behalf Of </b>chagnon@pubcom.com<br>
<b>Sent:</b> Tuesday, June 9, 2020 8:13 AM<br>
<b>To:</b> 'Access Technology Higher Education Network' <athen-list@u.washington.edu><br>
<b>Subject:</b> Re: [Athen] [EXT] Tables accessibility<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">At this time, there isn’t a standard for accessible office documents (Word, GoogleDocs, PowerPoint, Excel, etc.).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">We have WCAG for HTML/web content, PDF/UA for PDF files, and EPUB for EPUB documents. But nothing designed specifically for office documents.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">So what you find on the web are recommendations, and maybe an entity’s requirements (such as from a university or government agency). Generally the recommendations are based on WCAG and PDF/UA.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">But there is no thorough, vetted, and official set of standards for office documents, such as an ISO standard.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">So in a way, we’re all just making this up as we go along. <grin><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Our guidelines to clients and students regarding Alt-text on tables:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">Make a better, more simple table so that it doesn’t need to be explained with Alt-text (or summary or caption or something else).<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">If it would be helpful to those with vision deficiencies to have this type of information, then make it available to all users, not just those using screen readers. Alt-text is often hidden from
most users, and is voiced only by screen readers, so this is not the best way to convey the information to everyone.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">Live narrative text is always a better way to provide this info to all users. Tag it Caption or Summary and place it before the table itself to ensure the widest audience can access it. Long ago
when I was in academia publishing, this information was a phrase, sentence, or short paragraph that precedes the table, called Prefatory Information. It still is one of the most effective and efficient ways to communicate to all users. And it doesn’t require
any addition tools or coding to be useful and accessible.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt"><span style="font-size:14.0pt">Just my 2 cents’ worth.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt"><span style="font-size:14.0pt">—Bevi<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#D0CECE">— — —<o:p></o:p></span></b></p>
<p class="MsoNormal">Bevi Chagnon, founder/CEO <b><span style="color:#AEAAAA">|</span></b>
<a href="mailto:chagnon@pubcom.com">chagnon@pubcom.com</a> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#D0CECE">— — —<o:p></o:p></span></b></p>
<p class="MsoNormal"><b>PubCom: <span style="color:#C00000">Technologists for Accessible Design + Publishing</span><o:p></o:p></b></p>
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<span style="color:#0563C1">www.PubCom.com/blog</span></a> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> athen-list <<a href="mailto:athen-list-bounces@mailman12.u.washington.edu">athen-list-bounces@mailman12.u.washington.edu</a>>
<b>On Behalf Of </b>Khaleel Eksheir<br>
<b>Sent:</b> Tuesday, June 9, 2020 9:39 AM<br>
<b>To:</b> Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu">athen-list@u.washington.edu</a>><br>
<b>Subject:</b> Re: [Athen] [EXT] Tables accessibility<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif">Hi Glen and Robert,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif">Yes, Robert's answer is what I was looking for. The Alt Text option was available in MS Office for tables and I always recommended to use it. But now that its removed, and
not an accessibility standard, I learned something new and I will not include it in my recommendations.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif">Thank you so much for the clarification and the information.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Verdana",sans-serif">Khaleel<o:p></o:p></span></p>
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