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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">I agree that 365’s built-in export to/save as PDFs is not as good as the Adobe plug-in’s tool, for a lot of the documents that are being generated in PowerPoint or Word, it’s
more than sufficient in my experience. The majority of documents or slide decks rarely get into anything complex. If the Office accessibility checker reports all good, I’m willing to bet that most documents will not need any further remediation. And any such
concerns could be handled by providing both the PDF and original source version of the files.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Another thought from this would be that the push to Office 365 online would merit increased calls/upgrade requests to improve Office’s built-in accessibility export features.
I went ahead and made one such suggestion on the UserVoice for Word: <a href="https://word.uservoice.com/forums/271331-word-for-the-web/suggestions/43058607-improve-accessible-pdf-export-to-be-on-par-with-th">
https://word.uservoice.com/forums/271331-word-for-the-web/suggestions/43058607-improve-accessible-pdf-export-to-be-on-par-with-th</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:13.5pt;margin-left:0in">
<b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#D74100">Katherine (Kate) Deibel</span></b><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#D44500">
</span></b><b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black">| PhD</span></b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#333333"><br>
</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black">Inclusion & Accessibility Librarian<br>
Syracuse University Libraries </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
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<b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black">T</span></b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black"> 315.443.7178<br>
<a href="mailto:kndeibel@syr.edu"><span style="color:#0563C1">kndeibel@syr.edu</span></a></span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black">222 Waverly Ave., Syracuse, NY 13244<o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:#D44500">Syracuse University<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu>
<b>On Behalf Of </b>chagnon@pubcom.com<br>
<b>Sent:</b> Friday, April 2, 2021 12:12 PM<br>
<b>To:</b> 'Access Technology Higher Education Network' <athen-list@u.washington.edu><br>
<b>Subject:</b> Re: [Athen] Fw: Office365 - Online vs Desktop applications for accessibility<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I can give a bit of insight on this.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Although I don’t use online versions of any software, I know that the online 365 Word will not have the Adobe PDF Maker plug-in, which is a highly preferred method of making accessible PDFs from MS Office (better controls, better more accurate
conversion to the PDF/UA-1 standard).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">So you’ll make a PDF from online 365 Word by either of these methods:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Upload the Word document to Adobe’s “Document Cloud” where it will be converted to a PDF, or<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Use Word’s internal conversion utility, Save As / File Type PDF. However, this utility has fewer controls and is manufactured by a 3<sup>rd</sup> company for Microsoft.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I can’t give more details due to NDAs with the companies involved, but I can give you my opinion — neither method above would be my first choice for making accessible PDFs from a word processing document.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Remember the old adage… you get what you pay for, and “free” doesn’t buy you much!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="color:#D0CECE">— — —<o:p></o:p></span></b></p>
<p class="MsoNormal">Bevi Chagnon <b><span style="color:#AEAAAA">| </span></b><span style="color:#595959">Designer, Accessibility Technician</span><b><span style="color:#AEAAAA"> |</span></b>
<a href="mailto:Chagnon@PubCom.com"><span style="color:#0563C1">Chagnon@PubCom.com</span></a>
<o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#D0CECE">— — —<o:p></o:p></span></b></p>
<p class="MsoNormal"><b>PubCom: <span style="color:#C00000">Technologists for Accessible Design + Publishing</span><o:p></o:p></b></p>
<p class="MsoNormal">consulting <span style="color:#D0CECE">•</span> training <span style="color:#D0CECE">
•</span> development <span style="color:#D0CECE">•</span> design <span style="color:#D0CECE">
•</span> sec. 508 services<o:p></o:p></p>
<p class="MsoNormal"><b>Upcoming classes</b> at <a href="http://www.pubcom.com/classes">
<span style="color:#0563C1">www.PubCom.com/<b>classes</b></span></a> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#D0CECE">— — —<o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="https://mailchi.mp/e694edcdfadd/class-discount-3266574"><span style="color:#0563C1">Latest blog-newsletter</span></a> –
<b><a href="https://www.pubcom.com/blog/2020_07-20/alt-text_part-1.shtml"><span style="color:#0563C1">Simple Guide to Writing Alt-Text</span></a></b>
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> athen-list <<a href="mailto:athen-list-bounces@mailman12.u.washington.edu">athen-list-bounces@mailman12.u.washington.edu</a>>
<b>On Behalf Of </b>Hunziker, Dawn A - (hunziker)<br>
<b>Sent:</b> Friday, April 2, 2021 11:34 AM<br>
<b>To:</b> ATHEN <<a href="mailto:athen-list@u.washington.edu">athen-list@u.washington.edu</a>><br>
<b>Subject:</b> [Athen] Fw: Office365 - Online vs Desktop applications for accessibility<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black">Thank goodness, it's Friday! I don't know what keystroke I hit but my message was sent before I was done!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Here's the completed thoughts/questions:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Hi all, <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">We are working to change licensing for Office365 applications at the University of Arizona. They would like to see most employees use the online applications (free) rather than a desktop application (requires a
license).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black;background:white">My Question: To have employees create accessible PDFs from their Office documents, do they need to have the desktop version or will the online application work? We have Adobe Pro licensing, so
obviously the plugin wouldn't be available in the online Office stuff.... would that make a difference? </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">I know that anyone using a screen reader and possibly other assistive technology will need a desktop application just simply because the online versions are a bear to work with when using a screen reader - not
necessarily impossible but certainly not nice.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%">Dawn<o:p></o:p></p>
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<p class="MsoNormal" style="line-height:105%"><o:p> </o:p></p>
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<p style="margin-bottom:8.0pt;line-height:105%">Dawn Hunziker<o:p></o:p></p>
<p style="margin-bottom:8.0pt;line-height:105%">IT Accessibility Consultant, Sr. | Disability Resources
<o:p></o:p></p>
<p style="margin-bottom:8.0pt;line-height:105%">The University of Arizona | <a href="mailto:hunziker@arizona.edu">
hunziker@arizona.edu</a><o:p></o:p></p>
<div style="margin-bottom:8.0pt">
<p class="MsoNormal" style="line-height:105%"><a href="http://drc.arizona.edu/" title="drc.arizona.edu"><span style="background:white">drc.arizona.edu</span></a> | <a href="http://itaccessibility.arizona.edu/" title="itaccessibility.arizona.edu"><span style="background:white">itaccessibility.arizona.edu</span></a><o:p></o:p></p>
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<p style="margin-bottom:8.0pt;line-height:105%">520-626-9409<o:p></o:p></p>
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