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Hi Bevi,</div>
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This is exactly what I was worried about and looking for confirmation on - thank you! I'll work with our IT unit to have an option for those who are creating PDFs.</div>
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Have a great day!</div>
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<span style="font-family:Calibri,sans-serif; font-size:11pt">Dawn</span><br>
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Dawn Hunziker</p>
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IT Accessibility Consultant, Sr. | Disability Resources </p>
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The University of Arizona | hunziker@arizona.edu</p>
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<a href="http://drc.arizona.edu/" title="drc.arizona.edu" style="margin:0px; font-size:14.6667px; background-color:rgb(255,255,255)">drc.arizona.edu</a> | <a href="http://itaccessibility.arizona.edu/" title="itaccessibility.arizona.edu" style="margin:0px; font-size:14.6667px; background-color:rgb(255,255,255)">itaccessibility.arizona.edu</a></div>
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520-626-9409</p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu> on behalf of chagnon@pubcom.com <chagnon@pubcom.com><br>
<b>Sent:</b> Friday, April 2, 2021 9:12 AM<br>
<b>To:</b> 'Access Technology Higher Education Network' <athen-list@u.washington.edu><br>
<b>Subject:</b> [EXT]Re: [Athen] Fw: Office365 - Online vs Desktop applications for accessibility</font>
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<p style="text-align:center"><font color="red"><strong>External Email</strong><br>
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I can give a bit of insight on this.</p>
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Although I don’t use online versions of any software, I know that the online 365 Word will not have the Adobe PDF Maker plug-in, which is a highly preferred method of making accessible PDFs from MS Office (better controls, better more accurate conversion to
the PDF/UA-1 standard).</p>
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So you’ll make a PDF from online 365 Word by either of these methods:</p>
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Upload the Word document to Adobe’s “Document Cloud” where it will be converted to a PDF, or</li><li class="x_MsoListParagraph" style="margin: 0in 0in 0in 0.5in; font-size: 11pt; font-family: Calibri, sans-serif;margin-left:0in">
Use Word’s internal conversion utility, Save As / File Type PDF. However, this utility has fewer controls and is manufactured by a 3<sup>rd</sup> company for Microsoft.</li></ol>
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I can’t give more details due to NDAs with the companies involved, but I can give you my opinion — neither method above would be my first choice for making accessible PDFs from a word processing document.
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Remember the old adage… you get what you pay for, and “free” doesn’t buy you much!</p>
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<b><span style="color:#D0CECE">— — —</span></b></p>
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Bevi Chagnon <b><span style="color:#AEAAAA">| </span></b><span style="color:#595959">Designer, Accessibility Technician</span><b><span style="color:#AEAAAA"> |</span></b>
<a href="mailto:Chagnon@PubCom.com"><span style="color:#0563C1">Chagnon@PubCom.com</span></a>
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<b><span style="color:#D0CECE">— — —</span></b></p>
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<b>PubCom: <span style="color:#C00000">Technologists for Accessible Design + Publishing</span></b></p>
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consulting <span style="color:#D0CECE">•</span> training <span style="color:#D0CECE">
•</span> development <span style="color:#D0CECE">•</span> design <span style="color:#D0CECE">
•</span> sec. 508 services</p>
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<b>Upcoming classes</b> at <a href="http://www.pubcom.com/classes"><span style="color:#0563C1">www.PubCom.com/<b>classes</b></span></a>
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<b><span style="color:#D0CECE">— — —</span></b></p>
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<a href="https://mailchi.mp/e694edcdfadd/class-discount-3266574"><span style="color:#0563C1">Latest blog-newsletter</span></a> –
<b><a href="https://www.pubcom.com/blog/2020_07-20/alt-text_part-1.shtml"><span style="color:#0563C1">Simple Guide to Writing Alt-Text</span></a></b>
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<b>From:</b> athen-list <athen-list-bounces@mailman12.u.washington.edu> <b>On Behalf Of
</b>Hunziker, Dawn A - (hunziker)<br>
<b>Sent:</b> Friday, April 2, 2021 11:34 AM<br>
<b>To:</b> ATHEN <athen-list@u.washington.edu><br>
<b>Subject:</b> [Athen] Fw: Office365 - Online vs Desktop applications for accessibility</p>
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<span style="color:black">Thank goodness, it's Friday! I don't know what keystroke I hit but my message was sent before I was done!</span></p>
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<span style="color:black"> </span></p>
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<span style="color:black">Here's the completed thoughts/questions:</span></p>
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<span style="color:black">Hi all, </span></p>
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<span style="color:black">We are working to change licensing for Office365 applications at the University of Arizona. They would like to see most employees use the online applications (free) rather than a desktop application (requires a license).</span></p>
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<span style="color:black; background:white">My Question: To have employees create accessible PDFs from their Office documents, do they need to have the desktop version or will the online application work? We have Adobe Pro licensing, so obviously the plugin
wouldn't be available in the online Office stuff.... would that make a difference? </span><span style="color:black"></span></p>
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<span style="color:black">I know that anyone using a screen reader and possibly other assistive technology will need a desktop application just simply because the online versions are a bear to work with when using a screen reader - not necessarily impossible
but certainly not nice.</span></p>
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<span style="color:black">Thank you!</span></p>
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Dawn</p>
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<p style="margin-bottom:8.0pt; line-height:106%">Dawn Hunziker</p>
<p style="margin-bottom:8.0pt; line-height:106%">IT Accessibility Consultant, Sr. | Disability Resources
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<p style="margin-bottom:8.0pt; line-height:106%">The University of Arizona | <a href="mailto:hunziker@arizona.edu">
hunziker@arizona.edu</a></p>
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<a href="http://drc.arizona.edu/" title="drc.arizona.edu"><span style="background:white">drc.arizona.edu</span></a> | <a href="http://itaccessibility.arizona.edu/" title="itaccessibility.arizona.edu"><span style="background:white">itaccessibility.arizona.edu</span></a></p>
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<p style="margin-bottom:8.0pt; line-height:106%">520-626-9409</p>
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