[Athen] Information on E-Text Production Database?

[Kelmer, Susan M.]

Makes me wish we'd get a Sharepoint Guru on this campus...my department
IT) has been clamoring for this for several years but it's no closer to
happening than when we first started asking for it.  We are at the mercy
of the "head office" on this one, and they are surprisingly unconcerned
about academics and student support. That's the problem with multiple
campuses and a "headquarters" located not anywhere near a campus and run
by people that have never worked on a campus.

 

Ooops.  Did I say that out loud?  You can probably tell what kind of
week I've been having...

 

Susan Kelmer

Adaptive Technology Specialist/

Lab Coordinator, Campus Labs and Classrooms

St. Louis Community College - Meramec

314-984-7951

 

From: athen-bounces at athenpro.org [mailto:athen-bounces at athenpro.org] On
Behalf Of Heidi Scher
Sent: Friday, August 15, 2008 8:52 AM
To: Access Technologists in Higher Education Network
Subject: Re: [Athen] Information on E-Text Production Database?

 

We are using the MS SharePoint which is working well for us.  Each
worker "punches in" on a project (book) for a specific task (such as
scanning, ABBYYing, editing, binding and specifies which section of the
book).  When they finish the task or their work day, they punch out.
Thus, we don't have anyone having to manually calculate time spent on
each activity.  The data is saved in spreadsheets behind the scene and
either the lab manager or myself can dump it into a separate spreadsheet
to calculate stats of the info - by project (book), by specific task, by
person, etc.  Since our lab workers also assist with several other tasks
within our department that are not related to conversion, it's really
helped us identify just how much time they are actually each area of
responsibility.

 

Happy Friday all!

 

Heidi

 

+++++++++++++++

Heidi Scher, M.S., CRC

Associate Director

Center for Educational Access

University of Arkansas

ARKU 104

Fayetteville, AR 72701

479.575.3104

479.575.7445 fax

479.575.3646 tdd

+++++++++++++++

 

On Fri, Aug 15, 2008 at 8:27 AM, Kelmer, Susan M. <SKelmer at stlcc.edu>
wrote:

The AMX system will work for that, but it is cumbersome as well, as you
have to enter all the data.  I think no matter what you come up with,
you are going to have a cumbersome system.

 

I am keeping simple records in an excel database, it seems to work for
us.  My conversion clerks write down how much time they spend on each
particular aspect (scanning, ocr, text-cleanup) to the nearest
15-minutes.  It gives me a pretty good read on how long it takes to
convert things, although I don't really care as much about the little
parts as I do the big picture.  Our goal here is a 4-day turnaround, and
if we make it within four days I'm happy, five days I'm satisfied, any
more than that and I'm looking to see where we can improve.

 

I will be presenting a lot of the information on how we do this here at
the Accessing Higher Ground conference in Boulder in November.  Hope you
can make it, it will be a worthwhile lecture.

 

Susan Kelmer

Adaptive Technology Specialist/

Lab Coordinator, Campus Labs and Classrooms

St. Louis Community College - Meramec

314-984-7951

 

From: athen-bounces at athenpro.org [mailto:athen-bounces at athenpro.org] On
Behalf Of Balen, Tim
Sent: Thursday, August 14, 2008 8:33 PM
To: athen at athenpro.org
Subject: [Athen] Information on E-Text Production Database?

 

Colleagues,

 

I'm looking for advice or suggestions on creating a database for
tracking e-text production.  We are working on one now within our
office, but I am concerned it is becoming cumbersome and labor
intensive.  Essentially we are looking to record and store, completed
text conversions, conversions in progress, time spent per conversion &
per editor.  Any information would be appreciated on or off the list.

 

Thank You!

 

Tim Balen

 

Washington State University

509-335-7904

www.drc.wsu.edu

 


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