[Athen] Extracting Highlighted Text
ea at emptech.info
Sat May 15 14:53:57 PDT 2010
I would love to include this idea as a LexDis strategy to help others ..
please may I add it in a similar way to ones we have already?
Best wishes E.A.
Mrs E.A. Draffan
Learning Societies Lab,
ECS, University of Southampton,
Tel +44 (0)23 8059 7246
From: athen-bounces at athenpro.org [mailto:athen-bounces at athenpro.org] On
Behalf Of Shelley Haven
Sent: 15 May 2010 03:20
To: Access Technology Higher Education Network
Subject: Re: [Athen] Extracting Highlighted Text
OK, this is really low cost (free) and you already own it: highlight text in
Word, then use the Find/Replace function to replace all the non-highlighted
text with line breaks. Specific steps for Windows [Mac commands in
1) Highlight text in desired colors (perhaps using a highlighting strategy
such as headers in yellow, sub-heads in green, details in blue, etc.)
2) Save the document with a different name (important) -- this will become
the extracted text document
3) Select Home > Editing > Replace [Edit > Replace...]
4) Click "More" [click that little down-facing triangle] to expose more
5) With the cursor in the Find text box, select Format > Highlight;
"Format: Highlight" appears below text box
6) Select Format > Highlight again; label under text box changes to
"Format: Not Highlight"
7) Place cursor in the Replace text box and select Special > Paragraph Mark
(essentially, a line break)
8) Click Replace All -- all the non-highlighted text is replaced with a
single line break, leaving the highlighted text in the order it originally
And if you can write a macro for this, you'll have one-step extraction of
highlighted text in Word!
I haven't figured a way to automatically reformat by highlight color, but if
you switch to Outline view, it will be easier to manually indent or outdent
selected notes by color.
Shelley Haven ATP, RET
Assistive Technology Consultant
On May 14, 2010, at 10:45 AM, CUTLER_ELLEN wrote:
Are any of you familiar with a program that can extract highlighted text? If
the text could be extracted hierarchically based on color as Kurzweil does,
that would be an amazing bonus. We are looking for a low to no-cost solution
that only needs to be able to extract highlighted text from a program that
provides highlighting like Word.
Thanks so much.
Santa Monica College
Disabled Student Services, High Tech Training Center
1900 Pico Blvd.
Santa Monica, CA 90405
cutler_ellen at smc.edu
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