[Athen] Extracting Highlighted Text

[CUTLER_ELLEN]

Thanks for all your responses to my highlighting text question. 

 

With appreciation,

Ellen

 

 

Ellen Cutler

Santa Monica College

Disabled Student Services, High Tech Training Center

1900 Pico Blvd.

Santa Monica, CA 90405

310.434-4496

cutler_ellen at smc.edu

 

 

 

From: athen-bounces at athenpro.org [mailto:athen-bounces at athenpro.org] On
Behalf Of Shelley Haven
Sent: Friday, May 14, 2010 7:20 PM
To: Access Technology Higher Education Network
Subject: Re: [Athen] Extracting Highlighted Text

 

OK, this is really low cost (free) and you already own it: highlight
text in Word, then use the Find/Replace function to replace all the
non-highlighted text with line breaks.  Specific steps for Windows [Mac
commands in brackets]:

 

1)  Highlight text in desired colors (perhaps using a highlighting
strategy such as headers in yellow, sub-heads in green, details in blue,
etc.)

2)  Save the document with a different name (important) -- this will
become the extracted text document

3)  Select Home > Editing > Replace [Edit > Replace...]

4)  Click "More" [click that little down-facing triangle] to expose more
options

5)  With the cursor in the Find text box, select Format > Highlight;
"Format: Highlight" appears below text box

6)  Select Format > Highlight again; label under text box changes to
"Format: Not Highlight"

7)  Place cursor in the Replace text box and select Special > Paragraph
Mark (essentially, a line break)

8)  Click Replace All -- all the non-highlighted text is replaced with a
single line break, leaving the highlighted text in the order it
originally appeared

 

And if you can write a macro for this, you'll have one-step extraction
of highlighted text in Word!

 

I haven't figured a way to automatically reformat by highlight color,
but if you switch to Outline view, it will be easier to manually indent
or outdent selected notes by color.

 

- Shelley

 

_____________________________

Shelley Haven  ATP, RET

Assistive Technology Consultant

www.TechPotential.net

 

 

 

On May 14, 2010, at 10:45 AM, CUTLER_ELLEN wrote:





Hello,

 

Are any of you familiar with a program that can extract highlighted
text? If the text could be extracted hierarchically based on color as
Kurzweil does, that would be an amazing bonus. We are looking for a low
to no-cost solution that only needs to be able to extract highlighted
text from a program that provides highlighting like Word.

 

Thanks so much.

 

Ellen

 

Ellen Cutler

Santa Monica College

Disabled Student Services, High Tech Training Center

1900 Pico Blvd.

Santa Monica, CA 90405

310.434-4496

cutler_ellen at smc.edu

 

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