[Athen] equipment loan policies?

Normajean.Brand normajean.brand at hccs.edu
Thu May 19 12:35:36 PDT 2016

Thanks Pam. :)

From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] On Behalf Of LaBella, Pam
Sent: Thursday, May 19, 2016 2:28 PM
To: Access Technology Higher Education Network <athen-list at U.WASHINGTON.EDU>
Subject: Re: [Athen] equipment loan policies?

We have equipment for students to borrow while on campus. Such as FM Systems, bar magnifiers, CCTV, recorders etc.
We do not loan out laptops or any software. If a student needs to use software such as JAWS, ZoomText etc. in the classroom we will have it installed on a computer in the room/s for them to use.

Our policy states that students can borrow the equipment from the assistive technology lab but they are required to return it before leaving the campus. It is not to be taken with them. I will even move the item to at any of our other campuses to make it easier on the student to borrow.
The only exception we have made to this is the use of a Livescribe pen. We will loan out the pen for the semester.

We have a loaner agreement for students to sign and in the case of the pen I created a separate form that states they will be responsible for the replacement cost of the pen if it lost or stolen.

It is difficult to replace damaged or not returned equipment especially being a 2 year community college with limited funds in the assistive technology department.

For those who may not be able to afford their own personal assistive technology I inform them about a program in Massachusetts called MassMatch which may help the person in obtaining the necessary assistive technology. There is also an Easter Seal's assistive technology loan program that may be able to help them out with low interest cask loans.

I hope this is of some help


Pam LaBella
Assistive Technology/Alternative Text Specialist
The Learning Accommodations Center
Northern Essex Community College
Behrakis One-Stop Student Services Center SC105
100 Elliot Street, Haverhill, MA 01830
Tel# 978-556-3705

From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] On Behalf Of Normajean.Brand
Sent: Thursday, May 19, 2016 2:04 PM
To: ATHEN <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] equipment loan policies?

Hello Fellow Athenites!

I'm wondering if any of you/your colleges have an equipment loan program (CCTVs? (portable or ?), laptops with AT installed, ALDs, etc. And, if you do, do you have a written policy/statement of rights and responsibilities for students, and do you have them sign something before they are loaned the equipment? I hope this makes sense. And, would you be willing to share those documents with me so I have some idea of how to craft our documents.

We're finding more and more of our students in disadvantaged situations, and where they do not qualify for state services for a variety of reasons. In the case of low vision who could utilize a portable CCTV such as a Topaz PHD or like, it would seem advantageous to allow them to check out a portable device to carry between campuses, classes and home. Yes, I know... 3,000$ +/- is a lot for replacing a piece of equipment that may or may not come back in a workable state but...

Thank you in advance.

NJ Brand, ATAC
Houston Community College-Northwest
ADA Technician
College Educational & Technology Services - C.E.T.S.
Room RC13
1010 W. Sam Houston Pkwy N.
Houston TX 77043
VM/Office: 713.718.5604
FAX: 713.718.5430
Email: normajean.brand at hccs.edu<mailto:normajean.brand at hccs.edu>

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