[Athen] equipment loan policies?

[Lisa Brandt]

Hi Normajean,

Does the library have any written policies for other things they check out
to students? That might be a good place to start. Although we check out AT
equipment to students ourselves, we try to mirror library policy for the
sake of consistency.

We check out a high volume of equipment every term, but loans are not based
on financial need. Items that are used in the classroom, such as a CCTV,
are placed by us, but not checked out to the student.

Students receive an email receipt from us (below) after checking equipment
out. We used to print out a form and have students sign it at checkout, but
this doesn't really make any difference in returns. It was also often
impractical to print and scan a paper form in training sessions that might
take place away from our main office, so we no longer do that.

We also place a packing slip into the equipment case, which states that the
student is responsible for equipment that is lost, damaged, or stolen. The
packing slip includes numbered pictures and descriptions of all pieces
included with the equipment. This assists both the student in returning all
of the pieces, and staff when checking the items in.

Following is a sample of our equipment email receipt:

*Portland Community College Disability Services AT Checkout *


   - Students should not expect courtesy loans to serve as their only means
   of access to course materials or activities. Note that alternate format
   materials can be downloaded and accessed in computer labs.
   - Disability Services provides training in the use of technologies and
   can help students identify and leverage accessible community and campus-
   based computing resources.
   - Borrower accepts responsibility for the repair or replacement of the
   equipment in the event of loss, theft, or damage. Replacement cost and
   prices will be based on current market costs.
   - Refrain from unauthorized attempts to circumvent the security
   mechanisms of any college system.
   - Refrain from using college computing resources for commercial purposes.
   - Refrain from unauthorized viewing or use of another person's computer
   files, programs, accounts, and data. If you find another person's
   information in the system, please contact our office as soon as possible.
   - PCC Disability Services is not responsible for your personal data left
   in the equipment. PCC Disability Services suggests that all personal data
   should be kept in an external device.
   - Borrowers may not install their own software, or change system
   settings without written approval from PCC Disability Services. EQUIPMENT
   SHOULD NEVER BE LEFT UNATTENDED. PCC is not responsible if equipment is
   stolen or damaged during the borrower's loan period. The borrower is
   responsible for equipment until it has been returned and checked in by
   staff.
   - Equipment should not be used in locations that might increase the
   likelihood of damage and should be kept in a padded carrying case or sleeve
   during transportation.


*Access to Technology*

   - Accessible Computing opportunities are provided for all PCC students
   across the college. The standard configuration of computer lab stations
   includes access technologies, but additional software or hardware can be
   requested through DS and placed as needed when appropriate.
   - PCC Libraries provide loaner equipment including a variety of
   assistive technologies. These options are afforded on a first-come
   first-served basis.
   - Disability Services provides classroom based equipment on an
   individualized basis through the accommodation process.
   - Disability Services loans equipment as a courtesy to assist students
   in the process of discovering which tools and techniques are most effective
   for them as learners, and as a means to address a short-term or acute need.
   The loans are made on a term-by-term basis and are not meant to provide
   ongoing personal home-based use of college-owned equipment.
   - Students should not expect courtesy loans to serve as their only means
   of access to course materials or activities. Note that alternate format
   materials can be downloaded and accessed in computer labs.
   - Disability Services provides training in the use of technologies and
   can help students identify and leverage accessible community and campus-
   based computing resources.



User Full Name: *XXXXXXX*
School ID: *XXXXXXX*
Due Date: *XXXXXXX*
Additional Note: *XXXXXXX*

Item(s) Checked Out
Equipment DescriptionSerial NumberValue
Livescribe 3-D Recording Earbuds Loaner 9687 *$ 30.00*
Please return equipment to the Disability Services office of your choice
during open business hours (please contact the office of return to find out
their open hours). Please note that we will send due date reminders by
email, and will charge late fees, or replacement fees, which could result
in financial holds on student accounts.

On Thu, May 19, 2016 at 12:14 PM, Normajean.Brand <normajean.brand at hccs.edu>
wrote:


> Thank you Cindy. That is our intention – barcoded, cataloged, and checked

> out through our library who can officially put a hold on student records;

> however, since this is the first time doing this, neither I nor the library

> know what to write up in a loan policy that would cover all bases.

>

>

>

>

>

> *From:* athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] *On

> Behalf Of *Poore-Pariseau, Cindy

> *Sent:* Thursday, May 19, 2016 1:25 PM

> *To:* 'Access Technology Higher Education Network' <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] equipment loan policies?

>

>

>

> We do loan equipment, but the equipment is barcoded and checked out

> through our library.  If the equipment is not returned, the student cannot

> re-register for classes.  The system has only gone awry  once in 15 years

> because the student dropped off the face of the earth.  Other than that,

> the outcomes are positive.

>

>

>

> *Take a deep breath, Pick yourself up, dust yourself off, Start all over

> again *

>

>

>

>  Frank Sinatra - Pick Yourself Up Lyrics | MetroLyrics

> <http://www.metrolyrics.com/pick-yourself-up-lyrics-frank-sinatra.html#ixzz3wzGqkgdD>

>

>

>

> Cindy Poore-Pariseau, Ph. D.

>

> Coordinator of Disability Services

>

> Office of Disability Services, L115

>

> Bristol Community College

>

> Fall River, MA 02720

>

> NASPA Chair-elect Disabilities Knowledge Communities

>

>

>

>

>

> Autism Spectrum Blog/ ods-as.blogspot.com <http://ods-as.blogspot.com>

>

>

>

>

>

> + Email:   cindy.poore-pariseau at bristolcc.edu

>

> ( Phone:  (508) 678-2811 x 2470

> Ê Fax:        (508) 730-3297

>

>

>

> http://www.bristolcc.edu/students/disabilityservices/

>

>

>

>

>

> *From:* athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu

> <athen-list-bounces at mailman13.u.washington.edu>] *On Behalf Of *

> Normajean.Brand

> *Sent:* Thursday, May 19, 2016 2:04 PM

> *To:* ATHEN <athen-list at u.washington.edu>

> *Subject:* [Athen] equipment loan policies?

>

>

>

> Hello Fellow Athenites!

>

>

>

> I’m wondering if any of you/your colleges have an equipment loan program

> (CCTVs? (portable or ?), laptops with AT installed, ALDs, etc. And, if you

> do, do you have a written policy/statement of rights and responsibilities

> for students, and do you have them sign something before they are loaned

> the equipment? I hope this makes sense. And, would you be willing to share

> those documents with me so I have some idea of how to craft our documents.

>

>

>

> We’re finding more and more of our students in disadvantaged situations,

> and where they do not qualify for state services for a variety of reasons.

> In the case of low vision who could utilize a portable CCTV such as a Topaz

> PHD or like, it would seem advantageous to allow them to check out a

> portable device to carry between campuses, classes and home. Yes, I know…

> 3,000$ +/- is a lot for replacing a piece of equipment that may or may not

> come back in a workable state but…

>

>

>

> Thank you in advance.

>

>

>

> Regards,

>

> NJ

>

> ________________________________

>

> *NJ Brand, *ATAC

>

> Houston Community College-Northwest

>

>

> *ADA Technician *College Educational & Technology Services - C.E.T.S.

> Room RC13

>

> 1010 W. Sam Houston Pkwy N.

>

> Houston TX 77043

>

> *VM/Office: 713.718.5604 <713.718.5604> *

>

> *FAX: 713.718.5430 <713.718.5430> *

>

> *Email:* *normajean.brand at hccs.edu* <normajean.brand at hccs.edu>

>

>

>

>

>

> If you have an appointment and cannot make it, please call the office at

> 713-718-5604 and cancel. A new appointment can be made at that time.

> Cancellation notice must be provided at least 24 hours in advance by phone

> or email so the time can be released. Thank you!

>

>

>

> *If you have a counseling emergency, please call 911*.

> Ability/Counseling/AT Services staff members do not maintain 24-hour access

> to e-mail accounts, but do check email during regularly scheduled business

> hours.

>

>

>

>

> ****Confidentiality Notice (FERPA & HIPAA)*** *Because e-mail is not a

> secure medium, confidentiality of e-mail cannot be guaranteed.  This email

> (including attachments) is covered by the Electronic Communications Privacy

> Act, 18 U.S.C._2510-2521. The information in this email is confidential and

> may contain information that is privileged. It is intended solely for the

> addressee(s); access to anyone else is unauthorized. If you received this

> message in error, do not review, disseminate, distribute or copy it. Please

> notify the sender by reply email immediately that you received the message

> in error and then delete the message and any attachments in its entirety.

> Thank you for helping maintain privacy.

>

>

>

>

>

>

>

>

>   ­­

>

> _______________________________________________

> athen-list mailing list

> athen-list at mailman13.u.washington.edu

> http://mailman13.u.washington.edu/mailman/listinfo/athen-list

>

>



-- 
Lisa Brandt, PCC Disability Services
Accessibility Technician
Alternate Media Formats Technician
SE SCOMM 112 | SY CC 260

Assistive Technology Support and Appointments:
access-tech-group at pcc.edu
971-722-TECH (971-722-8324)
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman12.u.washington.edu/pipermail/athen-list/attachments/20160519/1e1acdda/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 3864 bytes
Desc: not available
URL: <http://mailman12.u.washington.edu/pipermail/athen-list/attachments/20160519/1e1acdda/attachment.jpg>