[Athen] Headings in Word 2016 not carrying over to PDFs

Karlen Communications info at karlencommunications.com
Tue Oct 30 10:11:23 PDT 2018

If you choose to Print > Adobe PDF as your printer, you create an untagged

I have the latest version of Office 365/2016 and am not seeing this problem.
I don’t usually use the Acrobat Ribbon but the times I have, I haven’t
noticed Headings missing.

If you press F12 to use the Microsoft tool to generate tagged PDF, you will
need to make the change in the Options dialog as Joe suggested.

Once you press F12 and the Save As dialog opens, keep the same filename.
Press Tab to move to the Files of Type and choose PDF. You then need to
press Alt + letter O to open the Options dialog.

Press Alt + C to move directly to the Create Bookmarks check box and check
it. It should automatically choose to use Headings as Bookmarks. You can
press Tab to move to the radio button to use Headings as Bookmarks. Tags
should be checked by default as indicated in Joe’s post. Using Headings as
Bookmarks conforms with PDF/UA.

You can press Tab to move through the other check boxes to make sure that
you are creating tagged PDF, but it should be the default and if you’ve used
Headings, they should be tagged correctly.

Once you are finished in the Options dialog, Tab to the Ok button which
dismisses the Options dialog, then press Alt + S to save the Word document
as a tagged PDF.

Cheers, Karen

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf
Of Joe Humbert
Sent: Tuesday, October 30, 2018 12:15 PM
To: 'Access Technology Higher Education Network'
<athen-list at u.washington.edu>
Subject: Re: [Athen] Headings in Word 2016 not carrying over to PDFs

Did you check the option when creating the PDF to preserve the accessibility
structure and tags? It may have been unchecked.

I just created a PDF last week with no issues with office 365 wird 2016 and
checking the accessibility in Acrobat DC.


Joe Humbert

From: athen-list <athen-list-bounces at mailman12.u.washington.edu
<mailto:athen-list-bounces at mailman12.u.washington.edu> > On Behalf Of
Russell Solowoniuk
Sent: Tuesday, October 30, 2018 11:37 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu
<mailto:athen-list at u.washington.edu> >
Subject: [Athen] Headings in Word 2016 not carrying over to PDFs

Hi everyone,

I am trying to create a document in Word 2016, part of the Office 365 suite,
and then convert the document to a PDF. I tried both printing the document
to Adobe PDF, and going to the Adobe tab in Word and choosing to create a
PDF that way.

In both instances, the headings from the Word document do not carry over to
the PDF. Has something changed in either Word 2016 or Adobe Acrobat Pro DC
that is causing this issue? I used to be able to convert Word documents to
PDF and have the headings carry over every time.

I am running Windows 10 (1709).

Thanks for any ideas!


Russell Solowoniuk

AT Educational Assistant, Services to Students with Disabilities

MacEwan University

7-198 D4, 10700-104 Ave.

Edmonton, AB T5J 4S2

E: solowoniukr at macewan.ca <mailto:solowoniukr at macewan.ca>

T: 780-497-5826

F: 780-497-4018


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