[Athen] Headings in Word 2016 not carrying over to PDFs

[L Snider]

Hi Russell,

Super, glad to hear it!

Cheers

Lisa

On Tue, Oct 30, 2018 at 4:43 PM Russell Solowoniuk <solowoniukr at macewan.ca>
wrote:


> Hi Lisa,

>

>

>

> I’m using a PC, but have sorted things out!

>

>

>

> Thanks,

>

>

>

> Russell

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *L Snider

> *Sent:* Tuesday, October 30, 2018 1:45 PM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Headings in Word 2016 not carrying over to PDFs

>

>

>

> Hi Russell,

>

>

>

> I have had this happen. Are you using Mac or PC?

>

>

>

> On one of mine, can't remember which OS, I did all the headings, they

> showed up on the Table of Contents, no problem, until I made it into a PDF.

> Three out of the eight headings disappeared and were made into paragraphs.

> I thought I was the only one in the world to have this happen (I have told

> Microsoft about it) In the PDF, what are you seeing where the headings

> should be in the PDF? Is there a tag there? Is it P or Span?

>

>

>

> Cheers

>

>

>

> Lisa

>

>

>

>

>

> On Tue, Oct 30, 2018 at 2:12 PM Joe Humbert <joe at a11yeval.com> wrote:

>

> Hi Russell,

>

>

>

> Are you sure you used the built-in heading styles in your word document?

>

>

>

>

>

> Otherwise if this is done, then there might be some software bug.  I would

> recommend reinstalling office, test again, if it is still not work

> reinstall acrobat.

>

>

>

> Others, please chime-in with the keyboard shortcuts as I don’t know them

> off hand and I’m a slow typer

>

>

>

> Joe Humbert

>

>

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *Russell Solowoniuk

> *Sent:* Tuesday, October 30, 2018 2:32 PM

> *To:* Access Technology Higher Education Network <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Headings in Word 2016 not carrying over to PDFs

>

>

>

> Hi Bevi,

>

>

>

> Thanks so much for the great explanations and step by step instructions. I

> followed your instructions and I’m still not getting the headings to carry

> over to the PDF! I also followed Karen’s instructions with similar results.

>

>

>

> Take care,

>

>

>

> Russell

>

> *From:* athen-list <athen-list-bounces at mailman12.u.washington.edu> *On

> Behalf Of *chagnon at pubcom.com

> *Sent:* Tuesday, October 30, 2018 11:15 AM

> *To:* 'Access Technology Higher Education Network' <

> athen-list at u.washington.edu>

> *Subject:* Re: [Athen] Headings in Word 2016 not carrying over to PDFs

>

>

>

> Russell wrote: “I tried both printing the document to Adobe PDF…”

>

>

>

> Never make an accessible PDF that way from any program. It kills all of

> the accessibility in the PDF and creates only print-specific information in

> the PDF. Remember, there are all kinds of PDFs for different purposes.

>

>

>

> “… going to the Adobe tab in Word and choosing to create a PDF that way.”

>

>

>

> That’s the Acrobat ribbon which is installed with the PDF Maker plug-in

> when Acrobat is installed.

>

> Before clicking the Create PDF button, first click the *Preferences

> button* to the right of it and set the conversion settings. The plug-in

> does not automatically have the accessibility settings by default; you must

> choose what type of PDF you want to make, in this case an accessible tagged

> PDF.

>

>

>

> General settings for an accessible tagged PDF are:

>

>

>

> *On the Settings tab:*

>

> Conversion Settings: Smallest File Size (or Standard)

>

> Check: Convert Document Information

>

> Check: Create Bookmarks

>

> Check: Add links

>

> Check: Enable Accessibility and Reflow with tagged Adobe PDF

>

>

>

> *On the Word tab:*

>

> Check: Convert footnote and endnote links

>

>

>

> *On the Bookmarks tab:*

>

> Check: Convert Word Headings to Bookmarks

>

> And below it, check the specific styles you want picked up as bookmarks.

>

>

>

> Under *Advanced Settings* (on the Settings tab):

>

> Under the Fonts menu:

>

> Check: Embed all fonts

>

> Check: Subset embedded fonts…

>

> And *remove* all fonts listed in the *Never Embed* field. All fonts must

> be embedded to ensure full accessibility.

>

>

>

> Hope this helps!

>

> —Bevi Chagnon

>

>

>

> (I’ll be presenting at AHG on accessible PDFs from InDesign, forms from

> InDesign, and EPUBs from InDesign)

>

>

>

> *— — —*

>

> Bevi Chagnon, founder/CEO  *|*  Bevi at PubCom.com

>

> *— — —*

>

> *PubCom**: Technologists for Accessible Design + Publishing*

>

> consulting • training • development • design • sec. 508 services

>

> *Upcoming classes* at www.PubCom.com/*classes*

> <http://www.pubcom.com/classes>

>

> *— — —*

>

> *Latest* blog-newsletter

> <https://mailchi.mp/ff5bd323ea45/newsletter-accessibility-fonts-design-upcoming-classes-2901237>

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>

>

>

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