[Athen] Word for Mac headings question

[Sheryl E. Burgstahler]

And, Sean, what is the most common response when you ask faculty why the want a document in PDF?

Sheryl 

> On Jul 25, 2019, at 9:02 AM, Sean Keegan <skeegan at ccctechcenter.org> wrote:

> 

> It can depend on how the instructor is saving from MS Word to PDF on a Mac as well as what version of MS Word is being used. The latest versions of MS Word for Mac will create a tagged PDF document, but you must do the following:

> 

> 1) Mark-up the MS Word document appropriately

> 2) Choose File > Save As

> 3) Choose File Format as PDF

> 4) Select the radio button Best for Electronic Distribution and Accessibility (uses Microsoft online service)

> 5) Press Export

> 

> This will result in a tagged PDF from MS Word on a Mac. If the instructor is doing the File > Print and then Save As PDF method, this will just "print" a PDF.

> 

> Also, I always ask the question as to why the document must be in the PDF format.

> 

> Take care,

> Sean

> 

> 

> On Thu, Jul 25, 2019 at 7:20 AM Susan Kelmer <Susan.Kelmer at colorado.edu <mailto:Susan.Kelmer at colorado.edu>> wrote:

> There should be options, just like in Word for Windows.  Save as, then click the options button, and make sure all the settings are correct. By default, those settings are all turned off, so you have to fix it.  It should remember the changes for future documents.

> 

>  

> 

> -Susan

> 

>  

> 

> From: athen-list <athen-list-bounces at mailman12.u.washington.edu <mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk

> Sent: Thursday, July 25, 2019 8:14 AM

> To: athen-list at u.washington.edu <mailto:athen-list at u.washington.edu>

> Subject: [Athen] Word for Mac headings question

> 

>  

> 

> Hi everyone,

> 

>  

> 

> We have been contacted by an instructor who is trying to make her documents accessible. She uses a Mac, and when she creates a document in Word on the Mac and then saves it as a PDF, the headings do not carry over. I recall this being discussed in the past but can’t recall if there is a fix. Any ideas are most welcome.

> 

>  

> 

> I found an article that suggested opening the Word document in Google Docs, going through the documents and ensuring all headings were there, and then downloading the document as a PDF. I haven’t tried this to see if it works, but would like a less complicated method, if there is one.

> 

>  

> 

> Thanks all.

> 

>  

> 

> Russell

> 

>  

> 

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