[Athen] [EXT] Accessible Digital Content - Still Need PDF

Melanie P. Thornton mthornt at uark.edu
Tue Sep 15 09:38:01 PDT 2020

I wonder if you focus your energies on making the PDF accessible (rather than having two versions) if that’s not the better way to go since that is required by the funder.

Creating two versions requires additional time and, depending on who has control over the content, we run the risk of having the accessible version end up not being kept up to date with the evolving content of the other version. If you have control of both, that may not be an issue.

PDFs that are visually aesthetic and fully accessible does not seem like a bad request to me.


Pronouns: She/Her/Hers
Coordinator of Access and Equity Outreach
Partners for Inclusive Communities
University of Arkansas

V/T: 501.291.3217<tel:5012913217>

Partners for Inclusive Communities<https://uofapartners.uark.edu/> (Partners) is a program of the University of Arkansas College of Education and Health Professions and is Arkansas' University Center on Disabilities, a member of the nationwide Association of University Centers on Disabilities (AUCD).

On September 15, 2020 at 11:01:11 AM, Stager, Catherine (catherine.stager at frontrange.edu<mailto:catherine.stager at frontrange.edu>) wrote:
Can you just create a default CSS Print style for Media=print so that would generates the look and feel you find is desired in the PDF? I wonder if your users are actually going to print or if it is a matter of having an encapsulated version of the info?

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Amanda Ryan
Sent: Tuesday, September 15, 2020 8:59 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] [EXT] Accessible Digital Content - Still Need PDF

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Our accessible, digital versions are done in HTML5. Everything is semantically marked up, bullets are true bullets, lists are true lists, etc. I can easily pull that HTML into an accessible PDF, but the issue I’m encountering is they want the PDF to be a beautiful, print layout that looks exactly like something that would come from the printer.

Amanda Ryan
Academic Technologist | Institute on Community Integration | ici.umn.edu<https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fgovrelations.umn.edu%2F&data=02%7C01%7Cmthornt%40uark.edu%7C1b35a17180904c3978f508d859908fd8%7C79c742c4e61c4fa5be89a3cb566a80d1%7C0%7C0%7C637357824709783135&sdata=Yh2OkDFBO4%2F5E3K0EgrWYGritJsKfd7YsG%2FuORWMS3U%3D&reserved=0>
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On Sep 15, 2020, at 7:55 AM, Robert Beach <rbeach at KCKCC.EDU<mailto:rbeach at KCKCC.EDU>> wrote:

If your electronic version is accessible, you “should” be able to generate an accessible PDF version from that. What format is your current accessible electronic version?

Robert Lee Beach
Assistive Technology Specialist
Kansas City Kansas Community College
7250 State Avenue
Kansas City, KS 66112
Phone: 913-288-7671
Email: rbeach at kckcc.edu<mailto:rbeach at kckcc.edu>

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Amanda Ryan
Sent: Tuesday, September 15, 2020 5:56 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [EXT][Athen] Accessible Digital Content - Still Need PDF

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Good morning! We are currently required to create PDFs for many projects because they were promised to funders. We are trying our hardest to push people away from PDFs, but it will be years before we get to a place of zero PDFs.

We always create an accessible digital version, which is what we put front and center, but people still want the PDF available.

How do others handle the situation where you have an accessible digital version, but you still need to have a PDF version?

Amanda Ryan
Academic Technologist | Institute on Community Integration | ici.umn.edu<https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fgovrelations.umn.edu%2F&data=02%7C01%7Cmthornt%40uark.edu%7C1b35a17180904c3978f508d859908fd8%7C79c742c4e61c4fa5be89a3cb566a80d1%7C0%7C0%7C637357824709793130&sdata=oE7e35ChutPbX%2FEAccaAOGg2%2BT02k9SR%2Bwov8Gyr4pE%3D&reserved=0>
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