[Athen] [External] Re: Tracking alternate format services and technology inventory in Accommodate Symplicity database

[Russell Solowoniuk]

Thanks Alice.

Have a great day,

Russell

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Wershing, Alice D.
Sent: Thursday, August 25, 2022 1:37 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] [External] Re: Tracking alternate format services and technology inventory in Accommodate Symplicity database

EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>

We use the AIM software and students request alternate format when they request their accommodations.
Alice



Schedule a training session <https://outlook.office365.com/owa/calendar/PellissippiStateDisabilityServicesAliceWershing@livepstcc.onmicrosoft.com/bookings/>

Alice D. Wershing, M.Ed., A.T.P., C.P.A.C.C.
Disability Services, Technology Specialist
Pellissippi State Technical Community College
865-694-6751

PSCC Accessible Format Facebook Page<https://m.facebook.com/psccdisabilityservices> (PSCC-Disability Services)

PSCC Access4All Twitter Feed<https://twitter.com/Access4allPSCC> (@Access4allPSCC)


East TN Region Accessibility Specialist<http://www.tnecampus.info/specialists>

Tennessee Board of Regents-TNeCampus
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________________________________
From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> on behalf of Russell Solowoniuk <solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>>
Sent: Thursday, August 25, 2022 3:35 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [External] Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database

CAUTION: This email originated from outside of Pellissippi State. Do not click links or open attachments unless you recognize the sender and know the content is safe.


That's really good information! Thanks so much Jamie!



Have a nice day,



Russell



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Jamie Bird
Sent: Thursday, August 25, 2022 11:30 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



You don't often get email from jamie.bird at slcc.edu<mailto:jamie.bird at slcc.edu>. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification>

EXTERNAL:  Use caution.<https://myportal.macewan.ca/help.html#external-email>



We use Accommodate at SLCC. We haven't been using the alternative text module, but we do track our equipment in the equipment module, and we have electronic contract signatures, etc. We've used the equipment module and done electronic renewals since the start of the pandemic and it works very well.



Sincerely,

Jamie Bird

Assistive Technology Coordinator

Salt Lake Community College

Disability Resource Center

801-957-4659  |  STC-053A

jamie.bird at slcc.edu<mailto:jamie.bird at slcc.edu>





[Title: Logo - Description: Salt Lake Community College Logo]







From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Thursday, August 25, 2022 10:58 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



CAUTION: This is an external message from: athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>. If you have questions regarding its validity, please review how to identify suspicious emails<https://slcc.service-now.com/help/kb_view.do?sysparm_article=KB0010580>.

No worries.



Thanks Susan,



Russell



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Susan Kelmer
Sent: Thursday, August 25, 2022 9:21 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



EXTERNAL:  Use caution.<https://urldefense.com/v3/__https:/myportal.macewan.ca/help.html*external-email__;Iw!!NfSqYQ!HOG6G4lkvT5k3H_-5Rz__uP7IRyRTo_KcnPD_sLHTbdjcG8usm7aQm2a_3CRy0-jKOUaL585UlupfvXKzSZj8kuItA$>



We don't check out any technology at this time, so I don't have an answer to that question.



-Susan



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Thursday, August 25, 2022 9:07 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



Hi again Susan,



I forgot to ask. Are you able to track technology inventory in Accommodate, and if so, does it work well?



Thanks,



Russell



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Susan Kelmer
Sent: Thursday, August 25, 2022 8:36 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



EXTERNAL:  Use caution.<https://urldefense.com/v3/__https:/myportal.macewan.ca/help.html*external-email__;Iw!!NfSqYQ!HOG6G4lkvT5k3H_-5Rz__uP7IRyRTo_KcnPD_sLHTbdjcG8usm7aQm2a_3CRy0-jKOUaL585UlupfvXKzSZj8kuItA$>



We have Accommodate.  I do not use the alternate format module, as it does not fit our needs.  Impossible to track, emails don't always get sent to me if a student requests a book through the accommodate portal, etc.  I know some other campuses are using it, but it just does not fit our process at ALL, so I've refused to use the module.





Susan Kelmer

Alternate Format Production Program Manager

Disability Services

Health and Wellness Services

T 303 735 4836

www.colorado.edu/disabilityservices<https://urldefense.com/v3/__http:/www.colorado.edu/disabilityservices__;!!NfSqYQ!HOG6G4lkvT5k3H_-5Rz__uP7IRyRTo_KcnPD_sLHTbdjcG8usm7aQm2a_3CRy0-jKOUaL585UlupfvXKzSbzju2ohQ$>





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From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Russell Solowoniuk
Sent: Wednesday, August 24, 2022 4:02 PM
To: Access Technology Higher Education Network (athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>) <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: [Athen] Tracking alternate format services and technology inventory in Accommodate Symplicity database



Hi everyone,



Hope you all had a wonderful summer.



We currently use a proprietary database to track all our disability services, accommodations, exams, technology, alt format, etc. For the alternate format piece, students complete an online request form with the information for the book they want in an alternate format: Title, Edition, Author, ISBN, Publisher, and include the course, term, instructor, date of textbook purchase and price paid. When they submit this online form, the information gets populated in our database. If we already have the requested alt format on file, there is a field that will show, "Item in inventory". We have the ability to run a number of reports in the database, for example, we can run a report to show all the requests received for any given term and year, a report to show all the requests made by a specific student, and much more.



We are looking at perhaps moving to Accommodate by Symplicity as our database. I recall asking on this list last January if anyone was using Accommodate, and it appeared that none of you were. I am hoping that perhaps things have changed since then.



So, if anyone is using Accommodate, can you tell me how the alternate format module works? Do you have the ability to run reports and pull out specific information? Is there a front end where students can enter their alt format requests? Does it have the ability to show whether or not the requested alt format is one that you already have? Does it work well?

Also, can you track technology in Accommodate? We have loaner equipment that students borrow, and we need a way to track what technology students have out on loan, and what technology is left in inventory.



If there are still no Accommodate users out there, I would appreciate it if anyone using any of the commercially available databases could answer my questions above.



Many thanks, and hope you all have a great fall term.



Best regards,



Russell





Russell Solowoniuk

AT Educational Assistant, Access and Disability Resources

MacEwan University

7-164K, 10700-104 Ave.

Edmonton, AB  T5J 4S2

E: solowoniukr at macewan.ca<mailto:solowoniukr at macewan.ca>

T:  780-497-5826

F:  780-497-4018

macewan.ca

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