[Athen] non-technical question regarding accommodations

Forman, Tracey traceyf at disability.tamu.edu
Thu Mar 12 14:11:40 PDT 2015

We currently provide our students their accommodation letters in an electronic (PDF) format, but we believe that it should be the student’s responsibility to decide which instructors they want to notify and to take the lead on how to share the letter.

Some students do not want to disclose to all instructors. They may only need accommodations in specific classes or specific situations, so we let the students take the lead on notifying their instructors. We also think it is important that the students meet with the instructor to discuss the accommodations in the letter (in person or by phone), which is another reason we want the student to make direct contact with the instructors and set up a time to review and discuss the letters.

Our suggested email template: http://disability.tamu.edu/sampleemail

There are a few cases where our staff may take a more proactive role in notifying instructors about specific needs (interpreters in class; tips for working with an ASD student; planning for alternative format materials), but that is usually done only after consultation with and approval of the student.

Also note:

· Some instructors are not good email communicators and will request the student bring or send a hard copy in certain circumstances.

· Some classes have multiple instructors or course coordinators (that may not be listed in the class schedule system) that will also need to get a copy of the letter. We try to make the letter accessible to the students to they can print or send additional copies of the letter as needed. (http://disability.tamu.edu/electronicletters)

Tracey Forman
Disability Services
Texas A&M University
traceyf at disability.tamu.edu<mailto:traceyf at disability.tamu.edu>

From: athen-list [mailto:athen-list-bounces at mailman13.u.washington.edu] On Behalf Of theoldog at gmail.com
Sent: Thursday, March 12, 2015 2:12 PM
To: athen-list at u.washington.edu
Subject: [Athen] non-technical question regarding accommodations

Sent from my BlackBerry 10 smartphone on the Bell network.

This is a non-technical question, but since I am doing some research I thought I would include ideas from my friends "down south" ;)

We are currently debating the pros and cons of distributing accommodation information to profs via email.

Could you please tell me if your institution is asking students to distribute their accommodation letters themselves or if you are emailing them directly to the professors.

If you are emailing, can you explain how you are doing it, problems you have experienced with this process and any pros and cons you'd like to share.



Debi Turner
Assistive Technician, Disability Services
Humber ITAL
Student Success & Engagement
Room A120, Lakeshore Campus
3199 Lake Shore Blvd. W.
Toronto, Ontario
M8V 1K8
Tel: (416) 675-6622, ext. 3268
Fax: (416) 252-8800

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