[Athen] accessible PowerPoint handout PDFs

Karlen Communications info at karlencommunications.com
Fri Aug 10 07:25:55 PDT 2018

After I sent my reply, this question occurred to me as well. If you are printing the 3 slides per page, what is the plan for large print or Braille?

Is it so people can take notes? Or to save paper?

I admit that I stopped giving out print-based handouts years ago. Participants can get either the tagged PDF of the PowerPoint or the tagged PDF of the contents of the slides in Word to PDF format as I attached to my initial response.

Cheers, Karen

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Thaddeus Nelson
Sent: Friday, August 10, 2018 10:03 AM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] accessible PowerPoint handout PDFs


Is there any specific reason you want to switch to 3 slides per page? Is this to save printing costs/resources? If so, it may be worth just eating the cost in favor of better accessibility.

Thaddeus Nelson, PhD

Adjunct Instructor, SUNY Suffolk

Office Manager, Student Accessibility Support Center, Stony Brook University

On Fri, Aug 10, 2018 at 9:31 AM, Green, Melissa <mfgreen1 at ua.edu <mailto:mfgreen1 at ua.edu> > wrote:

Hi all,

Can anyone provide guidance on saving or exporting a PowerPoint presentation as an 3 Slides per page handout PDF in a way that yields the most accessible results? I understand the resulting PDF will always require some accessibility touch-ups, but the approaches I’ve tried so far have yielded pretty dismal results.

I’m working with PowerPoint 2016 for Windows and Adobe Acrobat Pro DC but also have access to PowerPoint for Office 365 and PowerPoint 2016 for Mac.

Any suggestions you can share would be most appreciated!


Melissa Green (she/her/hers)

Technology Accessibility Training Specialist

Office of Information Technology
<https://www.ua.edu/> The University of Alabama
A204C Gordon Palmer Hall
Box 870248
Tuscaloosa, AL 35487
Phone <tel:205-348-8548> 205-348-8548
<mailto:mfgreen1 at ua.edu> mfgreen1 at ua.edu | <http://accessibility.ua.edu/> http://accessibility.ua.edu


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