[Athen] accessible PowerPoint handout PDFs

Karlen Communications info at karlencommunications.com
Fri Aug 10 07:20:42 PDT 2018

When I provide an accessible handout/digital handout for PowerPoint, I
provide a DOCX version of the presentation converted to tagged PDF.

I save the PowerPoint as an outline/RTF, save it as a DOCX and then format
it using Headings. I copy and paste the images into the Word document and
put the slide number at the end of the Heading text.

Currently, exporting PowerPoint to accessible PDF is simply dismal and we've
regressed in terms of tagging. While I do occasionally Tag the PowerPoint
itself, there is a LOT of cleanup. I tend to use the slides for the
webinar/presentation and distribute the DOCX file as a tagged PDF.

I've attached an example of the accessible version of one of my
presentations along with the presentation slides as tagged PDF. It took me
longer to make the PDF document accessible than to format the presentation
in Word.

I know this doesn't answer your question, but it might be an option. Tagging
from PowerPoint using either the Microsoft or Adobe tools is horrible right

Cheers, Karen

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf
Of Green, Melissa
Sent: Friday, August 10, 2018 9:32 AM
To: athen-list at u.washington.edu
Subject: [Athen] accessible PowerPoint handout PDFs

Hi all,

Can anyone provide guidance on saving or exporting a PowerPoint presentation
as an 3 Slides per page handout PDF in a way that yields the most accessible
results? I understand the resulting PDF will always require some
accessibility touch-ups, but the approaches I've tried so far have yielded
pretty dismal results.

I'm working with PowerPoint 2016 for Windows and Adobe Acrobat Pro DC but
also have access to PowerPoint for Office 365 and PowerPoint 2016 for Mac.

Any suggestions you can share would be most appreciated!


Melissa Green (she/her/hers)

Technology Accessibility Training Specialist

Office of Information Technology
<https://www.ua.edu/> The University of Alabama
A204C Gordon Palmer Hall
Box 870248
Tuscaloosa, AL 35487
Phone <tel:205-348-8548> 205-348-8548
<mailto:mfgreen1 at ua.edu> mfgreen1 at ua.edu | <http://accessibility.ua.edu/>


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