[Athen] accessible PowerPoint handout PDFs

Green, Melissa mfgreen1 at ua.edu
Tue Aug 14 06:53:43 PDT 2018

Thanks, Karen and Thaddeus, for your responses. I shared them with the person who reached out to me about this.

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of Karlen Communications
Sent: Friday, August 10, 2018 9:21 AM
To: 'Access Technology Higher Education Network' <athen-list at u.washington.edu>
Subject: Re: [Athen] accessible PowerPoint handout PDFs

When I provide an accessible handout/digital handout for PowerPoint, I provide a DOCX version of the presentation converted to tagged PDF.

I save the PowerPoint as an outline/RTF, save it as a DOCX and then format it using Headings. I copy and paste the images into the Word document and put the slide number at the end of the Heading text.

Currently, exporting PowerPoint to accessible PDF is simply dismal and we've regressed in terms of tagging. While I do occasionally Tag the PowerPoint itself, there is a LOT of cleanup. I tend to use the slides for the webinar/presentation and distribute the DOCX file as a tagged PDF.

I've attached an example of the accessible version of one of my presentations along with the presentation slides as tagged PDF. It took me longer to make the PDF document accessible than to format the presentation in Word.

I know this doesn't answer your question, but it might be an option. Tagging from PowerPoint using either the Microsoft or Adobe tools is horrible right now.

Cheers, Karen

From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Green, Melissa
Sent: Friday, August 10, 2018 9:32 AM
To: athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>
Subject: [Athen] accessible PowerPoint handout PDFs

Hi all,

Can anyone provide guidance on saving or exporting a PowerPoint presentation as an 3 Slides per page handout PDF in a way that yields the most accessible results? I understand the resulting PDF will always require some accessibility touch-ups, but the approaches I've tried so far have yielded pretty dismal results.

I'm working with PowerPoint 2016 for Windows and Adobe Acrobat Pro DC but also have access to PowerPoint for Office 365 and PowerPoint 2016 for Mac.

Any suggestions you can share would be most appreciated!


Melissa Green (she/her/hers)
Technology Accessibility Training Specialist
Office of Information Technology
The University of Alabama<https://www.ua.edu/>
A204C Gordon Palmer Hall
Box 870248
Tuscaloosa, AL 35487
Phone 205-348-8548<tel:205-348-8548>
mfgreen1 at ua.edu<mailto:mfgreen1 at ua.edu> | http://accessibility.ua.edu<http://accessibility.ua.edu/>
[University of Alabama]<https://www.ua.edu/>

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