[Athen] accessible PowerPoint handout PDFs

Joshua Hori jhori at ucdavis.edu
Fri Aug 10 16:47:47 PDT 2018

Make sure you set the acrobat accessibility preferences and print the slides as a PDF, choosing the 3 slides per page selection.

[Title: powerpoint toolbar showing Acrobat tab and preferences link for accessibility settings]
[Title: enable accessibility and reflow with tagged PDF]

Your text can and will be read aloud. All alt text in images are ignored and not all images will show if they overlap each other.

Please note that images will not be accessible to blind or low vision users, but you may be able to offset that with the AIRA service to provide audio descriptions of your presentation/course. If users are techie, they may use Seeing AI to describe the images and read text/handwriting aloud to the user.

Extra points if you print the presentation on LiveScribe paper<http://www.livescribe.com/en-us/support/wifi-smartpen/howto/print_dot_paper.html> (wifi smartpen) or the Echo/Pulse paper<https://livescribe.helpscoutdocs.com/article/1226-80700-echo-pulse-livescribe-desktop-printing-echo-pulse-dot-paper-using-livescribe-desktop>. :)


Joshua Hori
Accessible Technology Analyst
Student Disability Center
54 Cowell Building
Davis, CA 95616

From: athen-list [mailto:athen-list-bounces at mailman12.u.washington.edu] On Behalf Of Green, Melissa
Sent: Friday, August 10, 2018 6:32 AM
To: athen-list at u.washington.edu
Subject: [Athen] accessible PowerPoint handout PDFs

Hi all,

Can anyone provide guidance on saving or exporting a PowerPoint presentation as an 3 Slides per page handout PDF in a way that yields the most accessible results? I understand the resulting PDF will always require some accessibility touch-ups, but the approaches I've tried so far have yielded pretty dismal results.

I'm working with PowerPoint 2016 for Windows and Adobe Acrobat Pro DC but also have access to PowerPoint for Office 365 and PowerPoint 2016 for Mac.

Any suggestions you can share would be most appreciated!


Melissa Green (she/her/hers)
Technology Accessibility Training Specialist
Office of Information Technology
The University of Alabama<https://www.ua.edu/>
A204C Gordon Palmer Hall
Box 870248
Tuscaloosa, AL 35487
Phone 205-348-8548<tel:205-348-8548>
mfgreen1 at ua.edu<mailto:mfgreen1 at ua.edu> | http://accessibility.ua.edu<http://accessibility.ua.edu/>
[University of Alabama]<https://www.ua.edu/>

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