[Athen] Headings in Word 2016 not carrying over to PDFs
solowoniukr at macewan.ca
Tue Oct 30 11:31:35 PDT 2018
Thanks so much for the great explanations and step by step instructions. I followed your instructions and I'm still not getting the headings to carry over to the PDF! I also followed Karen's instructions with similar results.
From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf Of chagnon at pubcom.com
Sent: Tuesday, October 30, 2018 11:15 AM
To: 'Access Technology Higher Education Network' <athen-list at u.washington.edu>
Subject: Re: [Athen] Headings in Word 2016 not carrying over to PDFs
Russell wrote: "I tried both printing the document to Adobe PDF..."
Never make an accessible PDF that way from any program. It kills all of the accessibility in the PDF and creates only print-specific information in the PDF. Remember, there are all kinds of PDFs for different purposes.
"... going to the Adobe tab in Word and choosing to create a PDF that way."
That's the Acrobat ribbon which is installed with the PDF Maker plug-in when Acrobat is installed.
Before clicking the Create PDF button, first click the Preferences button to the right of it and set the conversion settings. The plug-in does not automatically have the accessibility settings by default; you must choose what type of PDF you want to make, in this case an accessible tagged PDF.
General settings for an accessible tagged PDF are:
On the Settings tab:
Conversion Settings: Smallest File Size (or Standard)
Check: Convert Document Information
Check: Create Bookmarks
Check: Add links
Check: Enable Accessibility and Reflow with tagged Adobe PDF
On the Word tab:
Check: Convert footnote and endnote links
On the Bookmarks tab:
Check: Convert Word Headings to Bookmarks
And below it, check the specific styles you want picked up as bookmarks.
Under Advanced Settings (on the Settings tab):
Under the Fonts menu:
Check: Embed all fonts
Check: Subset embedded fonts...
And remove all fonts listed in the Never Embed field. All fonts must be embedded to ensure full accessibility.
Hope this helps!
(I'll be presenting at AHG on accessible PDFs from InDesign, forms from InDesign, and EPUBs from InDesign)
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Bevi Chagnon, founder/CEO | Bevi at PubCom.com<mailto:Bevi at PubCom.com>
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