[Athen] Headings in Word 2016 not carrying over to PDFs

Joe Humbert joe at a11yeval.com
Tue Oct 30 12:11:29 PDT 2018

Hi Russell,

Are you sure you used the built-in heading styles in your word document?

Otherwise if this is done, then there might be some software bug. I would
recommend reinstalling office, test again, if it is still not work reinstall

Others, please chime-in with the keyboard shortcuts as I don't know them off
hand and I'm a slow typer

Joe Humbert

From: athen-list <athen-list-bounces at mailman12.u.washington.edu> On Behalf
Of Russell Solowoniuk
Sent: Tuesday, October 30, 2018 2:32 PM
To: Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: Re: [Athen] Headings in Word 2016 not carrying over to PDFs

Hi Bevi,

Thanks so much for the great explanations and step by step instructions. I
followed your instructions and I'm still not getting the headings to carry
over to the PDF! I also followed Karen's instructions with similar results.

Take care,


From: athen-list <athen-list-bounces at mailman12.u.washington.edu
<mailto:athen-list-bounces at mailman12.u.washington.edu> > On Behalf Of
chagnon at pubcom.com <mailto:chagnon at pubcom.com>
Sent: Tuesday, October 30, 2018 11:15 AM
To: 'Access Technology Higher Education Network'
<athen-list at u.washington.edu <mailto:athen-list at u.washington.edu> >
Subject: Re: [Athen] Headings in Word 2016 not carrying over to PDFs

Russell wrote: "I tried both printing the document to Adobe PDF."

Never make an accessible PDF that way from any program. It kills all of the
accessibility in the PDF and creates only print-specific information in the
PDF. Remember, there are all kinds of PDFs for different purposes.

". going to the Adobe tab in Word and choosing to create a PDF that way."

That's the Acrobat ribbon which is installed with the PDF Maker plug-in when
Acrobat is installed.

Before clicking the Create PDF button, first click the Preferences button to
the right of it and set the conversion settings. The plug-in does not
automatically have the accessibility settings by default; you must choose
what type of PDF you want to make, in this case an accessible tagged PDF.

General settings for an accessible tagged PDF are:

On the Settings tab:

Conversion Settings: Smallest File Size (or Standard)

Check: Convert Document Information

Check: Create Bookmarks

Check: Add links

Check: Enable Accessibility and Reflow with tagged Adobe PDF

On the Word tab:

Check: Convert footnote and endnote links

On the Bookmarks tab:

Check: Convert Word Headings to Bookmarks

And below it, check the specific styles you want picked up as bookmarks.

Under Advanced Settings (on the Settings tab):

Under the Fonts menu:

Check: Embed all fonts

Check: Subset embedded fonts.

And remove all fonts listed in the Never Embed field. All fonts must be
embedded to ensure full accessibility.

Hope this helps!

-Bevi Chagnon

(I'll be presenting at AHG on accessible PDFs from InDesign, forms from
InDesign, and EPUBs from InDesign)

- - -

Bevi Chagnon, founder/CEO | Bevi at PubCom.com <mailto:Bevi at PubCom.com>

- - -

PubCom: Technologists for Accessible Design + Publishing

consulting . training . development . design . sec. 508 services

Upcoming classes at www.PubCom.com/ <http://www.pubcom.com/classes> classes

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ing-classes-2901237> Latest blog-newsletter - Accessibility Tips at
www.PubCom.com/blog <http://www.PubCom.com/blog>

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