[Athen] [EXTERNAL] Re: Marking Table Headers in Word

Heather Mariger heather.mariger at chemeketa.edu
Fri Sep 20 12:11:49 PDT 2019


Regarding table headings in Word - I found an odd issue with converting
tables to PDF from Word. We just converted to Office 2019.

When I create a table, I check the Header Row box and the Repeat Header
Rows (as I was taught - and have subsequently taught to faculty). However,
whenever I convert the document to a PDF, it labels EVERY cell as a Table
Header. I tried multiple iterations and found that checking Header Row
ONLY, it will label the table headers and data rows correctly.

Has anyone else had this issue? Is the Word Document still
properly formatted if I tell them to only check the Header Row box?


*Heather Mariger*
*Digital Accessibility Advocate*

*Center for Academic Innovation*
*Chemeketa Community College*
*4000 Lancaster Drive NE - 9/126A*
*Salem, OR 97305*


*Diversity is being invited to the party; inclusion is being asked to
dance. *
Verna Myers, author and speaker

On Fri, Sep 20, 2019 at 8:52 AM Sean Keegan <skeegan at ccctechcenter.org>

> > My question is whether it is best to use one method

> > over the other, or should we use both?


> In working with Word 365 recently, I found that it's best to do both -

> that is, mark the Header Row option in the Table Design Ribbon and mark the

> Repeat Header Rows. The Word Accessibility Checker was throwing the error

> if you did not check the Header Row option and if you were converting to

> PDF, then the Repeat Header Rows needed to be checked as well if you wanted

> those cells to be recognized as <TH> elements.


> Microsoft has a video for Creating Accessible Tables in Word (see

> https://support.office.com/en-us/article/video-create-accessible-tables-in-word-cb464015-59dc-46a0-ac01-6217c62210e5).

> The best part is that the "Try It!" section identifies how to create a

> table with headers using the Header Row option in the Table Styles Options

> group. The video, however, demonstrates how to go into the Table Properties

> and in the Row tab, to check the "Repeat as header row at the top of each

> page" option. So much for consistency.


> To Karen's point, you never know how the document may be changed. Further,

> with both MS Word and Acrobat now moving to a more continuous release cycle

> for the apps, you never know when the vendors will make changes behind the

> scenes.


> Take care,

> Sean



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